Author Archives:
Recordkeeping Challenges
At the recent (Victorian) launch of Information Awareness Month, Judith Ellis talked about the challenges she saw facing recordkeeping. Many of the points Judith made echoed issues that the Standards and Policy team at PROV have identified. These include: The cost of compliant recordkeeping is too high, particularly for small organisations. A particular issue is [...]
Invitation to the Sir Rupert Hamer Awards Thursday 16 May 2013
The Public Records Advisory Council in association with Public Record Office Victoria takes pleasure in inviting you to this year’s Sir Rupert Hamer Records Management Awards. The Hamer Awards recognise excellence and innovation in records management within the Victorian Public Sector and achievements of Community Archives in making records accessible to local communities. The awards [...]
Hospital records of people in immigration detention
Do you provide medical treatment to people in immigration detention? The Commonwealth Department of Immigration and Citizenship and the National Archives of Australia have provided advice clarifying ownership of the health records of people in immigration detention. In short, these medical records remain the property of the treating institution and should be managed in accordance [...]
Government Restructure
To assist agencies that are affected by the recent government restructure, the Guide on Transfer of Custodianship provides practical advice on the transfer of records, information and data from one agency to another. A plan for the transfer of records between agencies is required (see PROS 10/17 S1 Operations Management Specification). This will assist both [...]
Update on Royal Commission into Institutional Responses to Child Sexual Abuse
The Royal Commission held its first day of hearings on 3 April 2012. The transcripts are available at http://www.childabuseroyalcommission.gov.au/Hearings/Pages/Hearings-transcripts.aspx The Senior Counsel Assisting, Ms Gail Furness SC, described the types of institutions that the Commission will be investigating. These include (the text is taken verbatim from the draft transcript p13-14): residential care facilities such as orphanages, [...]
Archives New Zealand Recordkeeping Audit Report
Archives New Zealand has released a report of audits of agencies for the financial year 2010-11. Please click here for a link to the report.
Royal Commission into Child Abuse
The Commonwealth Government is establishing a Royal Commission into Child Abuse which will have an impact on a number of Victorian government agencies. Documents which may be required for the Royal Commission must not be destroyed even if a disposal authorisation is in place. While the terms of reference have not been finalised, it is [...]
Use of Back Up Technology to Archive Issues Paper out now
PROV are pleased to announce the release of our latest Issues Paper: Use of Back Up Technology to Archive. This Issues Paper defines the differences between archiving and back ups, and discusses issues with using individual pieces of media to archive data. It also addresses several frequently asked questions regarding why data should be kept, [...]
Social Media Policy Issued
PROV is pleased to announce that the Recordkeeping Policy: Social Media has been issued and is now available for download from our website (http://prov.vic.gov.au/government/standards-and-policy/policies/social-media) The key message from this Policy is that social media posts created or received by public officers in the course of their duties are public records and must be captured, managed [...]
PROV Recordkeeping Training
PROV has recently reviewed its training approach and is in the process of implementing a new training strategy. This will see a move away from delivering face-to-face training on general records management principles to an online model. Online training delivered by PROV will: Enable PROV to reach Victorian government agencies consisting of over 200,000 employees [...]
