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Cloud Computing and Records Management – a policy issues paper

Cloud computing, I tell myself, has got nothing to do with cherubs on laptops, pc labs on aeroplanes, or servers in space, though that’s getting closer. It has a lot to do with the storage of an organisation’s or individual’s data that is accessible online, and not through their local computer or network server.

Or, in the words of Wikipedia; “Cloud computing is the delivery of computing as a service rather than a product, whereby shared resources, software, and information are provided to computers and other devices as a utility (like the electricity grid) over a network (typically the Internet).”  The many dimensions of cloud computing, and issues that public sector organisations have in managing their records in cloud environments, are defined and examined in PROV’s latest policy issues paper Cloud Computing: Implications for Records Management.

Whether they’re embracing or considering a cloud solution, it’s on the agenda for government agencies around the world. The Australian Federal Government has developed a Strategic Direction paper documenting the envisioned approach to cloud computing. This follows approaches in countries such as the United Kingdom (G-Cloud), the United States of America (National Institute of Standards and Technology papers), and Canada (GovCloud).

Your Feedback
Please contact us with your feedback on the Issues Paper if you’d like to contribute to the development of PROV’s forthcoming policy on the records management implications of cloud computing. You can leave your comments below or email them to The commenting period has been extended and now closes on 12 June 2012.


Abigail Belfrage             &   Christopher Wallace
VERS Project Officer          Manager, Standards and Policy

3 Comments to Cloud Computing and Records Management – a policy issues paper

  1. cloud based solutions's Gravatar cloud based solutions
    May 2, 2012 at 12:50 pm | Permalink

    Cloud computing is a lot of help not just for the business but also for the government.

  2. MAHIZ's Gravatar MAHIZ
    May 11, 2012 at 8:36 pm | Permalink

    Encryption and virtual shredding in the cloud are possible and can be a better way to shred data than using on-premise SAN/WormFS systems where too many touch-points expose risk. Records management in this era of all digital information is vital, and the cloud provides the confidence and low cost to ensure companies will not skimp on their records management initiatives.

  3. mahesh's Gravatar mahesh
    May 11, 2012 at 8:41 pm | Permalink

    Records management also is a key consideration when choosing any cloud serviced. Moving records management to the cloud will provide an opportunity to save money on the operating costs of the underlying systems

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