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Hamer Awards Part Five: Community Archives Category Two

Dr Gary Presland from Box Hill Historical Society receiving the award for Community Archives Category 2 from Justine Heazlewood, Director and Keeper of Public Records

Dr Gary Presland from Box Hill Historical Society receiving the award for Community Archives Category 2 from Justine Heazlewood, Director and Keeper of Public Records

 

The purpose of this category is to support the provision of enhanced records access to local communities.

We would like to congratulate Box Hill Historical Society on winning the Community Archives Category 2 for their project ‘Digitising the City of Box Hill Rate Records’.

The Box Hill Historical Society wanted to make available to the local community a complete sequence of the City of Box Hill Rate Books. A partial copy of the series of Rate Books was already held by the Box Hill Historical Society but the years between 1937 and 1946 were missing.

Box Hill Historical Society also wanted to acquire digitisation skills and knowledge to use for future digitisation projects. To achieve their aims, Box Hill Historical Society approached Public Record Office Victoria (PROV). After discussion, it was agreed (subject to a trial) that volunteers to do the hands on digitisation would be provided by the Box Hill Historical Society and that PROV would provide the facilities and access to the relevant rate books.

The digitisation project began in December 2010 and was completed in March 2012. 23 volumes of rate books (around 23,000 images) were digitised by the volunteers over 14 Mondays at PROV. The images were then transformed into a format that could be easily accessed and copied onto a hard drive supplied by the Box Hill Historical Society.

This is the first time that a collaboration project between PROV and a volunteer based local history group has occurred.