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Hamer Awards Part Four: Community Archives Category One

Lisa Poulier and Jude Holt from Loddon Shire Council receiving the award for Community Archives Category 1 from Justine Heazlewood, Director and Keeper of Public Records

Lisa Poulier and Jude Holt from Loddon Shire Council receiving the award for Community Archives Category 1 from Justine Heazlewood, Director and Keeper of Public Records

 

The purpose of this category is to encourage and support the preservation of records of significance to the local community and the state.

We would like to congratulate Loddon Shire Council on winning the Community Archives Category 1 for their project ‘Digitisation of the East Loddon “Soldiers Medals & Memorial Register 1915-1920” to enable accessible research by the East Loddon Historical Society for the Great War Centenary’.

The East Loddon Soldiers Medals and Memorial Register was located in an inadequate strongroom that was subject to insect infestation and humid conditions.

A survey of the records of the old East Loddon Shire identified this volume very early on as unique to the collection, being the only volume of its type and providing identifying information as to the young men from the region who served in World War One. An old unused volume (for “Unused Roads and Water Frontages Act 1903, No.1894-section 4) was used to house details of medals awarded to each soldier – an alphabetical listing of surname, first name, date and place of residence. In terms of the memorials, surname, first name, name of next of kin, address, age, rank, unit, date of decease and place of decease were included. The volume also contained one surviving signed return for Clive Atkinson, dated 1 Jan 1920, which is the completed proforma sent out by the Shire of East Loddon to gather the information.

A digital image of the volume was created in March 2012 by Australian Microfilm Services (AMS) and a copy provided to East Loddon and District Historical Society in August 2012 for their three-year research project into the soldiers named on the East Loddon and districts First World War Honour Boards. A digital copy of the relevant Council Minutes and indices for the period was also provided as an aid for their further research.

This project is the first time that a historical society within the Shire has been provided with such a degree of access to Council records and is also the result of close collaboration between the Historical Society and the Shire over the last few years.

Alison Toohey and Barbara Borgas from Wannon Region Water Corporation receiving the Certificate of Commendation for Community Archives Category 1 from Justine Heazlewood, Director and Keeper of Public Records

Alison Toohey and Barbara Borgas from Wannon Region Water Corporation receiving the Certificate of Commendation for Community Archives Category 1 from Justine Heazlewood, Director and Keeper of Public Records

 

We would like to congratulate Wannon Region Water Corporation on being awarded a certificate of commendation in the Community Archives Category 1 for their project Records Transfer to Places of Deposit at Hamilton, Casterton and Warrnambool.

An appraisal project identified many old volumes of rates and finance records that were of a temporary nature and were no longer of any business value to Wannon Water. It was recognised that the best way to manage these records was to contact the local Places of Deposit and enquire if they would like to take custody of the records for use within their community.

A number of records of the Hamilton Waterworks Trust and Hamilton Sewerage Authority were transferred to the Hamilton Historical Society.

Some Casterton Coleraine Waterworks Trust records were transferred to the Casterton and District Historical Society.

Several records from the Warrnambool Waterworks Trust, Warrnambool Sewerage Authority and some City of Warrnambool Water Rate books were transferred to the Warrnambool Historical Society.