At the recent (Victorian) launch of Information Awareness Month, Judith Ellis talked about the challenges she saw facing recordkeeping. Many of the points Judith made echoed issues that the Standards and Policy team at PROV have identified. These include:
- The cost of compliant recordkeeping is too high, particularly for small organisations. A particular issue is the scaleability of standards for all sizes of organisations.
- A risk analysis is a key component that allows agencies to focus their recordkeeping effort on the records that matter.
- EDRM systems are not often embedded in actually performing work within agencies. Too often ‘filing’ the record is an additional step that occurs after the work is carried out. It would be better to build recordkeeping into the systems in which people work.
- People are finding and using information in totally new ways, and these ways are changing rapidly. This has implications for recordkeeping.