Category Archives: Digital Records
Information Awareness Month 2012 Disposal Poster
Information Awareness Month is upon us again already! For your Records Management enjoyment, PROV have produced an interactive Poster on Disposal. The poster contains several key messages about disposal, such as ‘use good disposal practice’ and ‘do not dispose of records without authorisation’. Clicking on the photograph images in the poster will send you to [...]
Accelerating positive change in electronic records management
Archives and Manuscripts (the Journal of the Australian Society of Archivists) Vol 39 No2 Nov 2011, edited by PROV’s own Sebastian Gurciullo has an interesting article by Julie McLead, Sue Childs and Rachel Hardiman – Accelerating positive change in electronic records management: headline findings from a major research project (pp65-93). Though it’s UK orientated, [...]
Cloud Computing and Records Management – a policy issues paper
Cloud computing, I tell myself, has got nothing to do with cherubs on laptops, pc labs on aeroplanes, or servers in space, though that’s getting closer. It has a lot to do with the storage of an organisation’s or individual’s data that is accessible online, and not through their local computer or network server. Or, [...]
Recordkeeping and social media use – a policy issues paper for your Comment!
Greetings from the Victorian Electronic Records Strategy Refresh Project! In this project we’re working to create resources and guidance for Victoria’s public agencies to manage their electronic records. We’ve just released an issues paper “Recordkeeping Implications of Social Media” as part of the development of a social media and recordkeeping policy. It’s a fascinating and [...]
A million here and a billion there – recordkeeping in the digital age
Everett Dirksen (if you are asking who, check out the ever useful Wikipedia[1]) might have said “A million here, a billion there and pretty soon your talking real records.” You might want to look at a new book by James Gleick – The Flood. The flood of information humanity is now exposed to, presents [...]
Structured Data – Options for capturing structured data in a long term format
As mentioned in the previous post, PROV staff David Fowler and Andrew Waugh have been thinking about structured data. One of the avenues that has been addressed (a quick walk down, rather than a detailed inspection) is around what are the options for capturing structured data in a long term format. This issue deals with [...]
Structured Data – What portion of the data within a structured data source should be preserved?
One of the major work activities for the VERS program is focused on Structured Data. Two PROV staff members; Andrew Waugh and David Fowler have undertaken some initial thinking, which is documented (in part) below. For PROV the long term goal of the Structured Data work program is to prepare standards, specifications, and guidelines on [...]
Development Paths for Agencies aiming to achieve Primary Capability
One of the interesting outcomes from PROV’s work in understanding how Primary Capability was achieved by agencies, was the recognition that agencies have different recordkeeping motivations. This becomes clearer when two indices are employed to identify motivation; Access and classify, Preservation. This diagram identifies that agencies can be motivated primarily to deliver classification and access [...]
VERS (the Victorian Electronic Records Strategy) – What is it?
Since I keep refering to VERS, its worth reiterating what VERS is. VERS is the Victorian Electronic Records Strategy. Framework The Welcome page to the VERS website states:[1]. “VERS is a framework of standards, guidance, training, consultancy and implementation projects, which is centred around the goal of reliably and authentically archiving electronic records.” Mission The [...]
Digital Records – Components for Successful Management
Using the VERS approach we are able to see the components required for best practice recordkeeping and identify how the components can fit together allow records be managed effectively The VERS approach recognises that organisations will develop and implement solutions in stages and according to an understanding of how each component links together. The great [...]
