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Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

Category Archives: Government Recordkeeping

Storage Standard Review: Draft Specifications for Comment

We invite you to review and comment on proposed amendments to the Specifications associated with the PROS 11/01 Storage Standard. We would like the amended Specifications and associated Checklists to be practical and easy to implement, and to achieve that aim your feedback is invaluable. The amendments were made following  review of facilities holding State […]

2014 Privacy Law Reform

The Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Privacy Amendment Act) introduced significant changes to the Privacy Act. These changes commenced on 12 March 2014. The Privacy Amendment Act enhances the protection of privacy in Australia.   For more information please visit the Office of the Australian Information Commissioner’s privacy law reform page  http://www.oaic.gov.au/privacy/privacy-act/privacy-law-reform So how […]

2014 MAY Records Management Network Meeting

The Government Services team at Public Record Office Victoria (PROV) would like to warmly invite you and your fellow record keeping and information management professionals to the next Records Management Network  (RMN) meeting. The event will take place on the 5th May 2014 at Treasury Theatre, 1 Macarthur Street Melbourne. Presentations will commence at 11:00 […]

Reminder: Hamer Awards Nominations due 11 April

It’s the Awards season, and now that the Golden Globes and Academy Awards have been presented, the next important awards ceremony (the Sir Rupert Hamer Records Management Awards) is fast approaching. Did your agency complete a records management project in 2013 that in some way improved the business efficiency and effectiveness within your agency and […]

Structured Data

Background For some time, information management practitioners have been challenged by how to manage structured data over the long term.  You may find other blog entries relating to this topic interesting or even informative: http://prov.vic.gov.au/blog-only/structured-data-options-for-capturing-structured-data-in-a-long-term-format http://prov.vic.gov.au/blog-only/structured-data-what-portion-of-the-data-within-a-structured-data-source-should-be-preserved If you don’t find these either interesting or informative, go to your favourite search engine enter the terms “structured […]

Learning for fun: Massive Open Online Courses

The concept of Massive Open Online Course (MOOC) has been around since 2008.  Although certain limitations preclude them from fully replacing formal training and education, these courses have significantly expanded over the years.   For example, according to one site, Open Colleges, there are at least 50 of such MOOC sites available that provide free […]

New Recordkeeping Survey

A key aspect of the work undertaken by Standards and Policy team at PROV is the delivery to our stakeholders of key information about best practice recordkeeping.  To this end, we are reviewing the communication mechanisms that we currently use.  You will find below a short survey that focuses primarily around the channels used to […]

Recordkeeping and the Environment Issues Paper: Now Available for Comment

The Victorian government has a strong focus on building and maintaining a sustainable environment.  The Public Record Office Victoria (PROV) strongly supports this ongoing commitment and acknowledges the importance of the move towards achieving environmental sustainability across government. The new Recordkeeping and the Environment Issues Paper assists public offices with identifying and mitigating the environmental […]

Disposal Remodelling Project

After an extensive review, PROV has commenced a Disposal Remodelling Project to deliver new streamlined processes for authorising the disposal of public records.  Thirty-two recommendations have been developed to transition the disposal program over the next 2-3 years. Existing RDAs including PROS 09/05 Retention and Disposal Authority for Local Government Functions and PROS 07/01 General […]

New Public Records Regulations 2013

27 November 2013 The Public Records Regulations 2013 (Regulations) were made by the Governor in Council on 19 November 2013, and are effective from 24 November 2013. The new regulations are the result of a lengthy review and analysis, which included two phases of consultation with PROV stakeholder groups. PROV sincerely thanks everyone who participated […]

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