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Victorian Archives Centre public opening hours

Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

Category Archives: Government Recordkeeping

Research into physical record storage within Victorian Government

Since 2013, PROV has conducted a number of surveys to determine the volumes, locations and costs of physical records storage held by Victorian Government agencies and within commercial storage facilities. Although our research is ongoing, there are already some emerging observations we can share. The growth of physical records is not in decline Despite the […]

Strategic Management Standard refresh

Public Record Office Victoria is pleased to announce that version 2.0 of the Strategic Management Standard, for Victorian public servants managing  public records, has now been released. The standard and its supporting documentation incorporates records management strategies into whole of agency plans and integrates them into other core management strategies, policies and major projects.   These […]

Working on the fly? Know your risks

Saving important work notes and photos on your phone may be convenient, but there are risks. Here Alan Kong, Government Services’ Manager of Standards and Policy, explores the new record-keeping superpower – the mobile device. A matter of convenience We all know what it’s like to start drawing a complex diagram on the company white board, […]

Highlights from the May 2015 Records Management Network event

On 22 May Public Record Office Victoria (PROV) held its second Records Management Network (RMN) event for 2015. Featuring presenters from university, government and the private sector, the event attracted over 170 people. Here, PROV’s Andrew Harris profiles two of the presentations featured on the day: 1. Delivering the ‘Wards Record Plan’  Kylie Auld, Manager […]

Privacy by Design: a new approach to privacy in government

What is Privacy by Design? Hold that thought – no, we aren’t talking about a new range of designer-made curtains and blinds! Privacy by Design is in fact a framework first developed by Dr. Ann Cavoukian, former Information and Privacy Commissioner of Ontario, Canada. Privacy by Design: · advances the view that privacy cannot be assured […]

Mythbusting: New privacy laws do not apply

New privacy laws do not apply to authorised public records in a Place of Deposit The Data and Privacy Protection Act 2014 commenced late last year. Public Record Office Victoria would like to reassure agencies that public records that have been approved for transfer to a Place of Deposit (POD) should not be restricted from […]

Release of new Intellectual Property Guidelines for the Victorian Public Sector

In March 2015, the Department of Treasury and Finance released the Intellectual Property Guidelines for the Victorian Public Sector (IP Guidelines). These IP Guidelines replace the working draft guidelines released in November 2013 and are designed to assist with implementation of the Whole of Victorian Government Intellectual Property Policy by providing important information on intellectual property (IP) […]

Victorian Electronic Records Strategy Case Studies

The Victorian Electronic Records Strategy (VERS) has produced a series of case studies to be used as a reference guide for innovative electronic recordkeeping practices. The case studies highlight the challenges, processes, technologies and achievements encountered when undertaking electronic recordkeeping projects and digital records transfers within Victorian Government. Small and large scale projects are featured […]

The Seven Year Myth

Seven years is the ‘magic figure’ often bandied about when it comes to how long records must be kept by government. However, minimum periods for retention of public records actually vary and are determined by law and Public Record Office Victoria. There are a lot mistruths associated with the seven year mark. The myths It’s […]

Emails are the smoking gun of record keeping

Despite the amount of time we spend each day reading and sending emails, by some estimates around 28 per cent of our day, we allocate little of that time contemplating how we should manage them. Here the Public Records Office’s Alan Kong, Manager Standard and Policy, shares three facts all Victorian Government staff should remember when […]

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