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Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

Category Archives: Government Recordkeeping

Information Management Maturity Measurement Tool – IM3 Tool

On 29th November 2013, at the Records Information Management Professionals Australasia, State Seminar, the Public Record Officer Victoria (PROV) launched its newly created Information Management Maturity Measurement, titled the IM3. The IM3 is designed for staff in Victorian Government agencies to assess the level of development of Information Management (IM) strategies and practices with in […]

Creative Commons and Open Data Presentations

On the 24th October, Public Record Office Victoria (PROV) hosted a short event, showcased two well respected speakers, Mr. Neale Hooper and Ms. Pia Waugh. Mr. Neale Hooper is an intellectual property and ICT lawyer who worked for over 20 years in the Queensland Government’s Crown Law Office (in the Department of Justice and Attorney General), […]

Mobile Technologies and Recordkeeping Issues Paper

The emergence of the mobile market is fundamentally changing the way government conducts its business and interacts with the public. This trend is by no means confined to Victoria or Australia. Internationally, governments have harnessed this technology to enhance the flexibility and efficiency of their business processes. The use of mobile technology can improve and […]

Concerns over some Xerox devices for document scanning

Xerox Corporation has posted a warning on their website about an accuracy issue when scanning documents using particular compression levels and resolution settings.   When scanning using the ‘Normal’ quality setting in some Xerox products, the scanned image may be inaccurate. Specifically, digits in numbers may be arbitrarily replaced. Note that this is not an OCR […]

Victorian Ombudsman CCTV Guide: New PROV Endorsed Tool

The following document produced by the Victorian Ombudsman has been endorsed by the Keeper of Public Records as a Public Record Office Victoria (PROV) Endorsed Tool: – Closed Circuit Television (CCTV) in Public Places Guideline: Victorian Ombudsman’s Guidelines for Developing Closed Circuit Television (CCTV) Policies for Victorian Public Sector Bodies. As such, the Guideline is […]

Hamer Awards Part Nine: Regional and Rural Agency

  The purpose of this category is to encourage and support records management excellence in agencies based in a regional or rural area, or a regional office of an agency. We would like to congratulate Latrobe Regional Hospital on winning the award for their ‘Records Management Archiving Project’. Latrobe Regional Hospital (LRH) came into existence […]

Hamer Awards Part Eight: Large Agency

  The purpose of this category is to encourage and support records management excellence in agencies that have more than 2000 employees. We would like to congratulate Victoria University on being awarded a certificate of commendation in the large agency category for their Keeping Track of Social Media at Victoria University Project. This project focussed […]

Three new Recordkeeping Fact Sheets

We have released three new Fact Sheets to assist agencies with their internal communications on capturing and managing public records. These are: Social Media FS1: Capturing Records of Social Media Posts PROS 10/17 FS1: What is a Public Record PROS 10/17 FS2: Managing Records in Business Systems Social Media FS1: Capturing Records of Social Media […]

Hamer Awards: Part Seven: Medium Agency Category

  The purpose of this category is to encourage and support records management excellence in agencies that have between 500 and 2000 employees. We would like to congratulate Melbourne Water on winning the award for the medium agency category for their project ‘Info Program’. The Info Program was a collection of interrelated projects running over […]

Variation 2 of PROS 07/01 RDA for Records of Common Administrative Functions

PROV has issued a minor variation (Variation 2) to PROS 07/01 General Retention & Disposal Authority for Records of Common Administrative Functions.  The changes that have been made relate to the following two activities only: 7.4.0 GOVERNMENT RELATIONS – Cabinet Business Management 19.5.0 TECHNOLOGY AND TELECOMMUNICATIONS – Control For the specifics about the changes, please […]

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