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Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

Category Archives: Government Recordkeeping

Mythbusting: New privacy laws do not apply

New privacy laws do not apply to authorised public records in a Place of Deposit The Data and Privacy Protection Act 2014 commenced late last year. Public Record Office Victoria would like to reassure agencies that public records that have been approved for transfer to a Place of Deposit (POD) should not be restricted from […]

Release of new Intellectual Property Guidelines for the Victorian Public Sector

In March 2015, the Department of Treasury and Finance released the Intellectual Property Guidelines for the Victorian Public Sector (IP Guidelines). These IP Guidelines replace the working draft guidelines released in November 2013 and are designed to assist with implementation of the Whole of Victorian Government Intellectual Property Policy by providing important information on intellectual property (IP) […]

Victorian Electronic Records Strategy Case Studies

The Victorian Electronic Records Strategy (VERS) has produced a series of case studies to be used as a reference guide for innovative electronic recordkeeping practices. The case studies highlight the challenges, processes, technologies and achievements encountered when undertaking electronic recordkeeping projects and digital records transfers within Victorian Government. Small and large scale projects are featured […]

The Seven Year Myth

Seven years is the ‘magic figure’ often bandied about when it comes to how long records must be kept by government. However, minimum periods for retention of public records actually vary and are determined by law and Public Record Office Victoria. There are a lot mistruths associated with the seven year mark. The myths It’s […]

Emails are the smoking gun of record keeping

Despite the amount of time we spend each day reading and sending emails, by some estimates around 28 per cent of our day, we allocate little of that time contemplating how we should manage them. Here the Public Records Office’s Alan Kong, Manager Standard and Policy, shares three facts all Victorian Government staff should remember when […]

The Ministerial Forum for the Cemetery Sector

As an initiative of the Hon David Davis, Minister for Health, The Ministerial Forum for the Cemetery Sector was held at the Melbourne Town Hall on Friday 24 October, 2014. The theme of the Ministerial Forum was Heritage and Historical Linkages to Cemeteries. The main event of the day was a book launch to promote […]

Public Records Amendment Bill 2014 – Current Status

Public Record Office Victoria would like to advise agencies that the Public Records Amendment Bill 2014 lapsed when Parliament was prorogued.  As a result, the Public Records Act 1973 remains unchanged (view the current act here).  The Bill proposed a number of changes to the Public Records Act 1973. These changes included formalisation of a new […]

A new system of government inquiry: what impact on record keeping?

Introduced in September this year, the Inquiries Act 2014 formally establishes three tiers of government inquiry in Victoria. The Act carries new implications for records received and created by inquiries, including a change in the agency responsible for dealing with Cabinet records. Perhaps though, what is most interesting about the regime is that it permits […]

Records management on trial? Justice Legislation Amendment (Discovery, Disclosure and Other Matters) Act 2014

New case management powers in Victoria for discovery and disclosure provide an even stronger case for government agencies to ensure compliance with the standards issued by Public Record Office Victoria.   “The one great principle of the English law is, to make business for itself. There is no other principle distinctly, certainly, and consistently maintained […]

PROS 11/01 Storage Standard: Revised Storage Specifications Issued

Public Record Office Victoria is pleased to announce the revision and issue of the Specifications associated with PROS 11/01 Storage Standard. Several key changes to the original Storage Specifications, which were issued in 2011, have been made, including the separation of Agency and APROSS storage requirements into two separate Specifications, and the rearrangement, amalgamation or […]

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