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Victorian Archives Centre public opening hours

Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

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All Documents

Advice

Electronic Recordkeeping PROA 1
Scanning or Imaging of Records PROA 2 Expired 31/12/2009; Replaced by PROA 21
Email as Records PROA 3
Information Privacy & Public Records PROA 4
Health Records & Public Records PROA 5  
Investigations Records PROA 6
Databases as Records PROA 7
Electronic Records as Evidence PROA 8 Expired 31/12/2009; Replaced by PROA 21
Management of Electronic Records PROA 9-14  
System Administration & Records Management PROA 15  
Messaging Technologies & Recordkeeping PROA 16
Records of Outsourced Activity PROA 17 Expired 19/07/2010; Replaced by PROS 10/10 G2
Crimes (Document Destruction) Act 2006: Implications for government recordkeeping PROA 18  
Linking Guidebook: General RDA for Records of Common Administrative Functions PROS 96/13 to PROS 07/01 PROA 19  
Web-generated Records PROA 20A
Technical Issues for Capturing Web-generated Records PROA 20B  
Evidence & Electronic Public Records PROA 21
Linking Guidebook: General RDA for Records of Local Government PROS 98/01 to PROS 09/05 & PROS 07/01 PROA 22
Caretaker Period: Transfer of Records to Cabinet Secretariat PROA 23  Expired 30/04/2014; Replaced by PROS 10/13 FS 3a-3d

Standards & Specifications

Retention & Disposal Authorities (RDAs)    
Management of Public Records PROS 97/001 Expired 28/02/2011. Replaced by PROS 10/10, PROS 10/13, PROS 10/17, PROS 11/01, PROS 11/07, PROS 11/09 and PROS 11/10
Creation & Maintenance of Public Records PROS 97/002 Expired 12/09/2011; Replaced by PROS 11/07
Storage of Public Records in Agencies PROS 97/002 S1 Expired 25/01/2011; Replaced by PROS 11/01 S1
Destruction of Public Records PROS 97/003 Expired 09/08/2010; Replaced by PROS 10/13
Destruction of Records Covered by a Disposal Schedule PROS 97/003 S1 Expired 09/08/2010; Replaced by PROS 10/13 S2
Destruction of Records Not Covered by a Disposal Schedule PROS 97/003 S2 Expired 09/08/2010; Replaced by PROS 10/13 S2
Transfer and Storage of Public Records PROS 97/004 Expired 25/01/2011; Replaced by PROS 11/01
Documentation of Public Records PROS 97/004 S1
Transfer of Records to Public Record Office Victoria PROS 97/004 S2 Expired 25/11/2011; Replaced by PROS 10/13 S3
Transfer of Records to an APROSS PROS 97/004 S3 Expired 25/01/2011; Replaced by PROS 11/01 S1
Access to Public Records PROS 97/004 S4 Expired 25/11/2011; Replaced by PROS 11/10 S1 and
PROS 11/10 S2
Processing & Listing Public Records PROS 97/004 S5
Management of Electronic Records PROS 99/007  
Certified Place of Deposit Repositories – Permanent Value Records PROS 08/001 S1 Expired 25/01/2011; Replaced by PROS 11/01 S2
Digitisation Requirements PROS 10/02 S1 Renumbered 16/09/2011; see PROS 11/07 S1
Digitisation Image Requirements PROS 10/02 S2 Renumbered 16/09/2011; see PROS 11/07 S2
Strategic Management PROS 10/10
Strategic Management PROS 10/10 S1  
Disposal PROS 10/13
Developing Disposal Authorities PROS 10/13 S1
Implementing Disposal Authorities PROS 10/13 S2
Transfer of State Archives to PROV PROS 10/13 S3
Operations Management PROS 10/17
Operations Management PROS 10/17 S1
Storage PROS 11/01
Agency Records Storage PROS 11/01 S1
Storing and Managing State Archives PROS 11/01 S2
button_spec_small APROSS PROS 11/01 S3  
Capture PROS 11/07
Digitisation Requirements PROS 11/07 S1
Digitisation Image Requirements PROS 11/07 S2
Capture PROS 11/07 S3
Control PROS 11/09
Control PROS 11/09 S1  
Access PROS 11/10  
Access to Records in Agency Custody PROS 11/10 S1  
Access to Records in PROV Custody PROS 11/10 S2  

Guidelines

Converted Source Records GDA PROS 10/01 G1  
Digitisation PROS 10/02 G1  Renumbered 16/09/2011; see PROS 11/07 G1
Records Management Policy PROS 10/10 G1  
Managing Records of Outsourced Activities PROS 10/10 G2
Key Performance Indicators PROS 10/10 G3
Writing a Business Case PROS 10/10 G4  
Records Management Strategy PROS 10/10 G5
Records & Risk Management PROS 10/10 G6  
Stakeholder Engagement PROS 10/10 G7
Developing an RDA PROS 10/13 G1
Implementing a Disposal Program PROS 10/13 G2  
Destruction PROS 10/13 G3  
Transfer to PROV: Physical PROS 10/13 G4  
Functional Analysis PROS 10/17 G1  
Appraisal PROS 10/17 G2  
Transfer of Custodianship PROS 10/17 G4
Continuous Improvement PROS 10/17 G6  
APROSS PROS 11/01 G1  
Implementing a Storage Program PROS 11/01 G2  
Places of Deposit (POD) for State Archives PROS 11/01 G4  
Digitisation PROS 11/07 G1  
button_guide_small

Cloud Computing for Decision Making

Cloud Computing G1  
button_guide_small Cloud Computing Tools Cloud Computing G2  

Fact Sheets

Completing Form PRO 20A Request for Appraisal & PRO 20B Records Appraisal Checklist                                                                 
Copying Services – Government Access PROVguide 3                                                                                                      
Master Glossary                               
Ordering & Collecting Government Records – Government Access PROVguide 4  
Registering & Maintaining a Government User Account PROVguide 12  
Use of Approved Places of Deposit    
Recordkeeping Responsibilities for Heads of Department & CEOs PROS 10/10 FS1
Recordkeeping Responsibilities for Public Sector Employees PROS 10/10 FS2
Recordkeeping Responsibilities for Volunteers PROS 10/10 FS3
button_fact_small Transferring Records to PROV Fact Sheets

PROS 10/13 FS 1a – 1f; 2a-2c, 3a-3d

 
button_fact_small What is a Public Record?

PROS 10/17 FS1

 
button_fact_small Managing Records in Business Systems

PROS 10/17 FS2

 
button_fact_small Becoming an APROSS Facility PROS 11/01 FS1  
button_fact_small Maintaining APROSS Certification PROS 11/01 FS2  
Digitisation: Frequently Asked Questions PROS 11/07 FS1  
Closure of Records Under Section 9 PROS 11/10 FS1
Closure of Records Under Section 10 PROS 11/10 FS2  
Closure of Records Under Section 10AA PROS 11/10 FS3  
button_fact_small Capturing Records of Social Media Posts Social Media FS1  

Policy

Button_Policy_Small Mobile Technologies for Recordkeeping    
Recordkeeping Implications of Social Media    
Recordkeeping Implications for Cloud Computing    
Button_Policy_Small Use of Back Up Technology to Archive    

Forms

Agency Application for Photocopies  
Agency Collection Agent Authority    
Request for Appraisal PRO 20A Expired 3/11/2011; Replaced by PROS 46A
Request for Appraisal Checklist PRO 20B Expired 3/11/2011; Replaced by PROS 46B
PRO 21A Proposal to Transfer PRO 21A
PRO 21B New Series PRO 21B
PRO 21C Uplift Notification PRO 21C  
Notification of Destruction PRO 29 Expired 09/08/2010; Replaced by PROS 10/13 S2
Notification to Transfer to an APROSS – Sentenced PRO 31 Expired 25/01/2011; Replaced by PROS 11/01 S1
Notification to Transfer to an APROSS – Unsentenced PRO 32 Expired 25/01/2011; Replaced by PROS 11/01 S
Expression of Interest – Place of Deposit PRO 35  
Request for Transfer of Sentenced Temporary Records to an Approved Place of Deposit PRO 36 Expired 25/01/2011; Replaced by PROS 11/01 S
APROSS Registration of Interest PRO 37
APROSS Pre-Inspection Checklist PRO 39
Receipt for Estrays Received into
PROV Custody
PRO 40
Request for Approval of Sentencing Plan PRO 41
Request for Approval of Transfer Plan PRO 42
Request for Determination of Required
Transfer Format(s)
PRO 43  
APROSS Annual Attestation PRO 44  
Place of Deposit Attestation PRO 45  
Request for Disposal Authority (Single Instance) PRO 46A  
Request for Disposal Authority (Single Instance) – Appraisal Report PRO 46B  
button_form_small Storing and Managing State Archives Pre-Inspection Checklist PRO 52  
button_form_small Agency Storage Self-Assessment Checklist PRO 53  

Information

button_Info_small     Access Standard Posters                                                                                                                                         
button_Info_small     Capture Standard Posters                                                                                                   
button_Info_small     Control Standard Posters                                                                                                    
button_Info_small     Digitisation Podcast                                                                                                            
button_Info_small     Disposal Standard Posters                                                                                        
 button_Info_small     Master Glossary                                                                                                         
button_Info_small     Operations Management Standard Posters                                                                               
     Recordkeeping Standards Framework                                                                                                                       
     Recordkeeping Standards Project                                                                                                                             
     Recordkeeping Standards Project Advisory Groups                                                                                                     
button_Info_small     Storage Standard Posters                                                                                                                                         
button_Info_small     Strategic Management Standard Posters                                                                                                                    

Endorsed Tools

Australian Standard on Records Management AS ISO 15489  
Advice on Managing Recordkeeping Risks Associated with Cloud Computing ADRI  
button_tool_small Be Prepared: A Guideline for Small Museums for Writing a Disaster Preparedness Plan HCC  
button_tool_small Counter Disaster Planning SLQ  
button_tool_small Counter Disaster Strategies for Records and Recordkeeping Systems SRANSW  
button_tool_small Disaster Preparedness Manual for Commonwealth Agencies NAA  
Glossary of Disposal Triggers ADRI  
Functional Requirements for Records in Electronic Office Environments ICA  
GSD Information Management Standards GSD  
QSA Managing Closed Circuit Television (CCTV) Records Guideline QSA  
Records Management Checklist VAGO  
button_tool_small Guidelines for Developing Closed Circuit Television (CCTV) Policies for Victorian Public Sector Bodies Victorian Ombudsman  
VPS Code of Conduct and Recordkeeping Privacy Victoria & DOJ  

 

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