The Victorian Electronic Records Strategy specifies a standard format for the management of electronic records known as PROS 99/007. The latest standard was published in July 2002.

The PROS 99/007 format for electronic records:

• is generic but extensible, to work in conjunction with existing recordkeeping and business practices
• ensures that all records are stored in a documented format, to enable viewing of records in the future, regardless of the system that created them
• specifies methods to automate the capture of records from desktop and business systems
• specifies ways and forms in which to capture and encapsulate information about records to ensure that they will be understood in context in the future
• details a method for securing records so that any changes are detectable

Digital information that is not stored in an appropriate format, system or repository may become unusable. VERS prescribes a method to ensure that digital information will remain:

• Locatable or discoverable
• Viewable, readable or interpretable
• Modifiable or reusable
• Able to be published
• Reliable as evidence