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Vendor Assessment Process

VERS Compliance testing commences with testing against Specifications 1 and 2. This test is performed in the presence of PROV staff. This is followed by testing against Specifications 3-5, which requires the vendor to submit sample VEOs to PROV.

Step 1: Product Development

Developers should download a copy of the Standard and associated Specifications to familiarise themselves with the requirements. These documents contain the technical information necessary to develop products to a certifiable standard.

A VERS Toolkit is available for download and can be used to develop products at no cost. This tool consists of model Java code and can be used for creating VEOs and manifests.

Step 2: Compliance Documentation

Download the assessment Test Pack containing the information vendors will need to demonstrate compliance.

The Test Pack consists of:

  • Specification 1 Statements (13 individual statements)
  • Specification 2 Statement
  • Specification 1 and 2 Testscripts

Note: Statements include Mandatory Requirements and Conditional Requirements. Mandatory Requirements must be present in order for a system to be compliant. Conditional Requirements need only be present where a specific condition is also met.

Complete the Statements of Compliance for Specifications 1 and 2 and forward to PROV at . The compliance process cannot proceed without PROV first receiving these Statements.

Step 3: Contact PROV

Contact PROV to arrange a date and time for Specification 1 and 2 testing.

During VERS compliance testing vendors will be required to supply the following resources:

  • Programmer (a person who is able to make any necessary minor code changes identified during the testing)
  • Project Manager (a person with the authority to make decisions regarding compliance issues identified during the testing)
  • Testing environment (for example, laptop computer and software to demonstrate the product’s compliance with the VERS Standard).

Specification 1 and 2 testing is normally held at PROV’s North Melbourne offices.

Arrangements can be made to conduct testing at the vendor’s premises if required. The vendor is responsible for the following costs incurred by PROV staff (as applicable):

  • Travel
  • Accommodation
  • Meals

Vendors should allow sufficient time for the testing to take place. Specifications 1 and 2 take up to one full day to complete.

Step 4: Testing

Prepare for Specification 1 and 2 testing. Set up a test system in accordance with the VERS technical specifications, including the ability to generate VEOs. During the test you will be asked to generate a VEO and a team from PROV will use testscripts to test the system. The testing will be done by the vendor with PROV staff observing and providing guidance.

Step 5: Conduct Testing for Specifications 1 and 2

If the tests results are satisfactory, compliance against Specifications 1 and 2 will be indicated on the Product Compliance Status page.

Step 6: Conduct Testing for Specifications 3, 4 and 5

Testing for Specifications 3-5 requires vendors to submit VEOS to PROV for testing.

Step 7: Compliance Certification

Once the tests have been successfully completed, the Keeper of Public Records will issue a Compliance Certification Statement for all Specifications. The product will be considered VERS Compliant and this will be clearly indicated on the Product Compliance Status page.


Assessment Materials

PLEASE NOTE: To be VERS compliant, products must go through the full VERS assessment process irrespective of whether the toolkit is used or not. PROV does not guarantee that use of the toolkit will result in a product that is VERS compliant. See the license for more details.


Contact details:

VERS Assessment Program
Public Record Office Victoria
PO Box 2100
North Melbourne VIC 3051
Tel: +61 3 9348 5600

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