The fees that the Public Record Office Victoria (PROV) charges for providing copies of public records are set under the Public Records Regulations 2003.
These Regulations need to be renewed every 10 years, and are next due for renewal in November 2013.
During May and June, PROV conducted consultation with its stakeholders on the renewal of the Public Records Regulations. We received valuable feedback and undertook to report back once the process was completed. We can now report that as a result of further internal and external review, PROV has made a number of revisions to our Regulations.
Changes to conditions of use
The conditions of use have been revised to better reflect current expectations. Regular users of the Reading Room at the Victorian Archives Centre or the Ballarat Archives Centre will note that the proposed conditions are in line with existing practices which are available in a number of fact sheets.
Changes to fees
As the fees are set by the Regulations, PROV has not been able to increase its photocopying or digitising charges in 10 years. This has resulted in fee levels being charged at a lower rate than the cost of recovery. PROV’s renewed Regulations include a relatively small increase in fees to address this.
We believe that this small increase will help us to continue to deliver quality reproduction services to our users across the next decade. Fees will be increased in four phases over the ten year life of the Regulations. This approach is designed to account for inflation, so that a major overhaul is not needed in 2023.
Please note: PROV welcomes and encourages all users to make their own digital representations of public records using their own digital cameras or digital cameras provided in the Reading Rooms.
Some services have been removed from the Regulations:
- Microfilm services will no longer be listed in the Regulations, however, material from microfilm can still be obtained in a number of forms:
- A researcher can make a copy from a computer or a microform reader onto their own USB free of charge.
- Printing from microform readers will be phased out as the toner becomes unavailable. In the meantime, there will be no charge for self-service printing.
- Fees for inspection of records will no longer apply. PROV inspects all records on their admission to the archive.
A comparison of the changes to Conditions of Use and the Fees can be downloaded here (http://prov.vic.gov.au/wp-content/uploads/2013/09/PRActRegulations2013-comparisonTables-20130902.pdf)
A copy of the proposed Public Records Regulations 2013 can be downloaded here (http://prov.vic.gov.au/wp-content/uploads/2013/09/PRActRegulations2013-DraftForConsultation-20130902.pdf)
We’d like your feedback
PROV wants to hear from Reading Room and remote users of the archive about our proposed fee changes. All feedback, ideas and suggestions are welcome.
- You can send us your thoughts in an email to email@example.com
- You can send us a submission in writing to:
Manager, Standards and Policy
Public Record Office Victoria
PO Box 2100 North Melbourne Vic 3051.
- You can talk to any of our friendly Access Services Officers on your next visit to our Reading Rooms
Written and verbal feedback needs to be received by 23 September 2013 to be considered.
You’ll be kept informed
Each person or group that provides us with input will be acknowledged and will receive a response.