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Tag Archives: electronic document management

Why ICT Projects Fail

In November 2011 the Ombudsman (withVAGO) published a Report entitled “Own motion investigation into ICT-enabled projects[1]”  In summary five headline themes were identified that cause or significantly contribute to ICT project failure:  These were project: leadership, accountability and governance planning funding probity and procurement management. The Ombudsman’s  Report provides agencies with one set of key […]

Accelerating positive change in electronic records management

  Archives and Manuscripts (the Journal of the Australian Society of Archivists) Vol 39 No2 Nov 2011, edited by PROV’s own Sebastian Gurciullo has an interesting article by Julie McLead, Sue Childs and Rachel Hardiman – Accelerating positive change in electronic records management: headline findings from a major research project (pp65-93).   Though it’s UK orientated, […]

A million here and a billion there – recordkeeping in the digital age

Everett Dirksen (if you are asking who, check out the ever useful Wikipedia[1]) might have said “A million here, a billion there and pretty soon your talking real records.”   You might want to look at a new book by James Gleick – The Flood. The flood of information humanity is now exposed to, presents […]

Structured Data – Options for capturing structured data in a long term format

As mentioned in the previous post, PROV staff David Fowler and Andrew Waugh have been thinking about structured data.  One of the avenues that has been addressed (a quick walk down, rather than a detailed inspection) is around what are the options for capturing structured data in a long term format.  This issue deals with […]

Digital Records – Components for Successful Management

Using the VERS approach we are able to see the components required for best practice recordkeeping and identify how the components can fit together allow records be managed effectively The VERS approach recognises that organisations will develop and implement solutions in stages and according to an understanding of how each component links together. The great […]

A Problem of Value

It is my understanding that one result applying the existing hardcopy disposal paradigm to electronic information and records is the actual loss of a significant proportion of digital records that have been identified as having “permanent” value. Without a change to the management of records, the retention/disposal of digital records will result in a “skewed” […]

Digital Records Degradation and Loss

All records are subject to forces that degrade accessibility over time.  These forces can be seen to operate in two major attributes; content and media.  An example of content degradation is language change.  While this can be sudden, experience for Western countries has been that language change has been slow and is measured in the […]

How many digital records might be need to be kept for ever?

The digital archive is established to store and manage digital records that are identified as having permanent value.  Permanent means that these records will be kept for ever as they have a value to the Victorian community over time.  Public Record Office Victoria holds a vast array of records created by Victorian Government departments and […]

Function of Hardcopy and Digital Records Reverses

In recent years paper has tended to become the media that facilitates business activity not the recordkeeping media. In this recent paradigm, information is created, managed and stored in the digital sphere, while paper is produced to read, markup and then to discard.   The digital original is retained in a shared or personal directory. This […]

How many records are created in the VPS

Maybe you like me have wondered how many digital records are created by the Victorian Public Service.  I’ve come up with a figure of 1.5 billion per year. Its pretty rough and ready, but this is how: Step 1.  Guessing the number of emails As a first step for estimating the number of digital records […]