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Tag Archives: evidentiary value

Recordkeeping and the Public Records Act

Often there appears to be confusion about the drivers for keeping records and the role of the Public Records Act (PRAct). A good example of this confusion can be seen in the often repeated statement; “The Public Records Act makes public servants keep records.” Actually, the need for public servants to keep records is not […]

A million here and a billion there – recordkeeping in the digital age

Everett Dirksen (if you are asking who, check out the ever useful Wikipedia[1]) might have said “A million here, a billion there and pretty soon your talking real records.”   You might want to look at a new book by James Gleick – The Flood. The flood of information humanity is now exposed to, presents […]

Structured Data – Options for capturing structured data in a long term format

As mentioned in the previous post, PROV staff David Fowler and Andrew Waugh have been thinking about structured data.  One of the avenues that has been addressed (a quick walk down, rather than a detailed inspection) is around what are the options for capturing structured data in a long term format.  This issue deals with […]

Structured Data – What portion of the data within a structured data source should be preserved?

One of the major work activities for the VERS program is focused on Structured Data.  Two PROV staff members; Andrew Waugh and David Fowler have undertaken some initial thinking, which is documented (in part) below. For PROV the long term goal of the Structured Data work program is to prepare standards, specifications, and guidelines on […]

Development Paths for Agencies aiming to achieve Primary Capability

One of the interesting outcomes from PROV’s work in understanding how Primary Capability was achieved by agencies, was the recognition that agencies have different recordkeeping motivations.  This becomes clearer when two indices are employed to identify motivation; Access and classify, Preservation. This diagram identifies that agencies can be motivated primarily to deliver classification and access […]

Digital Records – Components for Successful Management

Using the VERS approach we are able to see the components required for best practice recordkeeping and identify how the components can fit together allow records be managed effectively The VERS approach recognises that organisations will develop and implement solutions in stages and according to an understanding of how each component links together. The great […]

Digital Records Degradation and Loss

All records are subject to forces that degrade accessibility over time.  These forces can be seen to operate in two major attributes; content and media.  An example of content degradation is language change.  While this can be sudden, experience for Western countries has been that language change has been slow and is measured in the […]

Function of Hardcopy and Digital Records Reverses

In recent years paper has tended to become the media that facilitates business activity not the recordkeeping media. In this recent paradigm, information is created, managed and stored in the digital sphere, while paper is produced to read, markup and then to discard.   The digital original is retained in a shared or personal directory. This […]