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Monday to Friday: 10:00 am to 4:30 pm
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Tag Archives: government

Request for Feedback – Retention and Disposal Authority for Records of the Victorian Civil and Administrative Tribunal

PROV invites stakeholders to review a new draft Retention and Disposal Authority for records of the Victorian Civil and Administrative Tribunal (VCAT). The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal of records not required permanently after specified periods. […]

Introducing the latest IM3 tool

Public Record Office Victoria has just released the latest version of IM3 (v.1.5). What is the IM3? Public Record Office Victoria developed the Information Management Maturity Measurement Tool (IM3) in 2013. Made up of a questionnaire and support documents, IM3 helps measure compliance with whole of Victorian Government Information Management (IM) standards and assess an […]

Request for Feedback – Accredited and Non-Accredited Training Retention and Disposal Authorities

The PROV Appraisal and Documentation Team invites stakeholders to review two new draft Retention and Disposal Authorities (RDAs) for records related to Accredited Training functions, and Non-Accredited Training functions. The aim of the RDAs, once they are issued as Standards, is to provide for the lawful disposal of records not required permanently after specified time periods. Please find copies […]

Capture Standard Refresh

Public Record Office Victoria (PROV) is currently reviewing its Capture Standard and associated products. Current Capture Standard documents can be found here. We’re inviting interested stakeholders to participate in the review. Consultation will take place during November and December 2015 and will likely consist of a survey or interview (approx. one hour), depending on the […]

Report finds systematic recordkeeping failures across Victorian government

Greater emphasis and investment in information management within agencies is critical to avoiding waste and loss of public confidence. Earlier this year Public Record Office Victoria, in conjunction with Landell, completed a review of the compliance of Victorian Government agencies with their records management obligations prescribed by the Public Records Act (1973).   David Brown, […]

Strategic Management Standard refresh

Public Record Office Victoria is pleased to announce that version 2.0 of the Strategic Management Standard, for Victorian public servants managing  public records, has now been released. The standard and its supporting documentation incorporates records management strategies into whole of agency plans and integrates them into other core management strategies, policies and major projects.   These […]

Working on the fly? Know your risks

Saving important work notes and photos on your phone may be convenient, but there are risks. Here Alan Kong, Government Services’ Manager of Standards and Policy, explores the new record-keeping superpower – the mobile device. A matter of convenience We all know what it’s like to start drawing a complex diagram on the company white board, […]

Privacy by Design: a new approach to privacy in government

What is Privacy by Design? Hold that thought – no, we aren’t talking about a new range of designer-made curtains and blinds! Privacy by Design is in fact a framework first developed by Dr. Ann Cavoukian, former Information and Privacy Commissioner of Ontario, Canada. Privacy by Design: · advances the view that privacy cannot be assured […]

The records we preserve

The Public Records Act 1973 requires Public Record Office Victoria (PROV) to work with Victorian government agencies to select public records for permanent preservation as State Archives. So, out of all the digital and paper files government creates every day, how do we decide which ones are worth keeping forever? The selection of State Archives is guided by […]

Victorian Electronic Records Strategy Case Studies

The Victorian Electronic Records Strategy (VERS) has produced a series of case studies to be used as a reference guide for innovative electronic recordkeeping practices. The case studies highlight the challenges, processes, technologies and achievements encountered when undertaking electronic recordkeeping projects and digital records transfers within Victorian Government. Small and large scale projects are featured […]

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