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Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
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Tag Archives: records management

Strategic Management Standard refresh

Public Record Office Victoria is pleased to announce that version 2.0 of the Strategic Management Standard, for Victorian public servants managing  public records, has now been released. The standard and its supporting documentation incorporates records management strategies into whole of agency plans and integrates them into other core management strategies, policies and major projects.   These […]

Working on the fly? Know your risks

Saving important work notes and photos on your phone may be convenient, but there are risks. Here Alan Kong, Government Services’ Manager of Standards and Policy, explores the new record-keeping superpower – the mobile device. A matter of convenience We all know what it’s like to start drawing a complex diagram on the company white board, […]

Highlights from the May 2015 Records Management Network event

On 22 May Public Record Office Victoria (PROV) held its second Records Management Network (RMN) event for 2015. Featuring presenters from university, government and the private sector, the event attracted over 170 people. Here, PROV’s Andrew Harris profiles two of the presentations featured on the day: 1. Delivering the ‘Wards Record Plan’  Kylie Auld, Manager […]

Privacy by Design: a new approach to privacy in government

What is Privacy by Design? Hold that thought – no, we aren’t talking about a new range of designer-made curtains and blinds! Privacy by Design is in fact a framework first developed by Dr. Ann Cavoukian, former Information and Privacy Commissioner of Ontario, Canada. Privacy by Design: · advances the view that privacy cannot be assured […]

Mythbusting: New privacy laws do not apply

New privacy laws do not apply to authorised public records in a Place of Deposit The Data and Privacy Protection Act 2014 commenced late last year. Public Record Office Victoria would like to reassure agencies that public records that have been approved for transfer to a Place of Deposit (POD) should not be restricted from […]

The records we preserve

The Public Records Act 1973 requires Public Record Office Victoria (PROV) to work with Victorian government agencies to select public records for permanent preservation as State Archives. So, out of all the digital and paper files government creates every day, how do we decide which ones are worth keeping forever? The selection of State Archives is guided by […]

Emails are the smoking gun of record keeping

Despite the amount of time we spend each day reading and sending emails, by some estimates around 28 per cent of our day, we allocate little of that time contemplating how we should manage them. Here the Public Records Office’s Alan Kong, Manager Standard and Policy, shares three facts all Victorian Government staff should remember when […]

Public Records Amendment Bill 2014 – Current Status

Public Record Office Victoria would like to advise agencies that the Public Records Amendment Bill 2014 lapsed when Parliament was prorogued.  As a result, the Public Records Act 1973 remains unchanged (view the current act here).  The Bill proposed a number of changes to the Public Records Act 1973. These changes included formalisation of a new […]

A new system of government inquiry: what impact on record keeping?

Introduced in September this year, the Inquiries Act 2014 formally establishes three tiers of government inquiry in Victoria. The Act carries new implications for records received and created by inquiries, including a change in the agency responsible for dealing with Cabinet records. Perhaps though, what is most interesting about the regime is that it permits […]

Recordkeeping and the Public Records Act

Often there appears to be confusion about the drivers for keeping records and the role of the Public Records Act (PRAct). A good example of this confusion can be seen in the often repeated statement; “The Public Records Act makes public servants keep records.” Actually, the need for public servants to keep records is not […]

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