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Tag Archives: records management

Mythbusting: New privacy laws do not apply

New privacy laws do not apply to authorised public records in a Place of Deposit The Data and Privacy Protection Act 2014 commenced late last year. Public Record Office Victoria would like to reassure agencies that public records that have been approved for transfer to a Place of Deposit (POD) should not be restricted from […]

The records we preserve

The Public Records Act 1973 requires Public Record Office Victoria (PROV) to work with Victorian government agencies to select public records for permanent preservation as State Archives. So, out of all the digital and paper files government creates every day, how do we decide which ones are worth keeping forever? The selection of State Archives is guided by […]

Emails are the smoking gun of record keeping

Despite the amount of time we spend each day reading and sending emails, by some estimates around 28 per cent of our day, we allocate little of that time contemplating how we should manage them. Here the Public Records Office’s Alan Kong, Manager Standard and Policy, shares three facts all Victorian Government staff should remember when […]

Public Records Amendment Bill 2014 – Current Status

Public Record Office Victoria would like to advise agencies that the Public Records Amendment Bill 2014 lapsed when Parliament was prorogued.  As a result, the Public Records Act 1973 remains unchanged (view the current act here).  The Bill proposed a number of changes to the Public Records Act 1973. These changes included formalisation of a new […]

A new system of government inquiry: what impact on record keeping?

Introduced in September this year, the Inquiries Act 2014 formally establishes three tiers of government inquiry in Victoria. The Act carries new implications for records received and created by inquiries, including a change in the agency responsible for dealing with Cabinet records. Perhaps though, what is most interesting about the regime is that it permits […]

Nudge and Behavioural Insights

I was lucky enough to attend the recent IPAA 2012 Conference (http://www.ipaa2012.org.au/). One of the presentations was by David Halpern (Director, Behavioural Insight Team at Cabinet Office). In this presentation, David identified a number of activities that his office was undertaking. The Behavioural Insights team is linked to the Nudge programs and Big Society. There […]

Recordkeeping and the Public Records Act

Often there appears to be confusion about the drivers for keeping records and the role of the Public Records Act (PRAct). A good example of this confusion can be seen in the often repeated statement; “The Public Records Act makes public servants keep records.” Actually, the need for public servants to keep records is not […]

A million here a billion there – another view

Image and Data Magazine (May-June 2012)[1] reports Gartner research identifying that “the most difficult aspect of email management is establishing and enforcing email retention policies…”  The research discusses PST (what’s PST?  Our friends at Wikipedia[2] describe PST Personal Storage Table “an open, proprietary file format used to store messages, calendar events, and other items within […]

Why ICT Projects Fail

In November 2011 the Ombudsman (withVAGO) published a Report entitled “Own motion investigation into ICT-enabled projects[1]”  In summary five headline themes were identified that cause or significantly contribute to ICT project failure:  These were project: leadership, accountability and governance planning funding probity and procurement management. The Ombudsman’s  Report provides agencies with one set of key […]

Accelerating positive change in electronic records management

  Archives and Manuscripts (the Journal of the Australian Society of Archivists) Vol 39 No2 Nov 2011, edited by PROV’s own Sebastian Gurciullo has an interesting article by Julie McLead, Sue Childs and Rachel Hardiman – Accelerating positive change in electronic records management: headline findings from a major research project (pp65-93).   Though it’s UK orientated, […]

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