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Monday to Friday: 10:00 am to 4:30 pm
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Tag Archives: records management

Why ICT Projects Fail

In November 2011 the Ombudsman (withVAGO) published a Report entitled “Own motion investigation into ICT-enabled projects[1]”  In summary five headline themes were identified that cause or significantly contribute to ICT project failure:  These were project: leadership, accountability and governance planning funding probity and procurement management. The Ombudsman’s  Report provides agencies with one set of key […]

Accelerating positive change in electronic records management

  Archives and Manuscripts (the Journal of the Australian Society of Archivists) Vol 39 No2 Nov 2011, edited by PROV’s own Sebastian Gurciullo has an interesting article by Julie McLead, Sue Childs and Rachel Hardiman – Accelerating positive change in electronic records management: headline findings from a major research project (pp65-93).   Though it’s UK orientated, […]

Structured Data – What portion of the data within a structured data source should be preserved?

One of the major work activities for the VERS program is focused on Structured Data.  Two PROV staff members; Andrew Waugh and David Fowler have undertaken some initial thinking, which is documented (in part) below. For PROV the long term goal of the Structured Data work program is to prepare standards, specifications, and guidelines on […]

Digital Records Degradation and Loss

All records are subject to forces that degrade accessibility over time.  These forces can be seen to operate in two major attributes; content and media.  An example of content degradation is language change.  While this can be sudden, experience for Western countries has been that language change has been slow and is measured in the […]

How many digital records might be need to be kept for ever?

The digital archive is established to store and manage digital records that are identified as having permanent value.  Permanent means that these records will be kept for ever as they have a value to the Victorian community over time.  Public Record Office Victoria holds a vast array of records created by Victorian Government departments and […]

Function of Hardcopy and Digital Records Reverses

In recent years paper has tended to become the media that facilitates business activity not the recordkeeping media. In this recent paradigm, information is created, managed and stored in the digital sphere, while paper is produced to read, markup and then to discard.   The digital original is retained in a shared or personal directory. This […]

How many records are created in the VPS

Maybe you like me have wondered how many digital records are created by the Victorian Public Service.  I’ve come up with a figure of 1.5 billion per year. Its pretty rough and ready, but this is how: Step 1.  Guessing the number of emails As a first step for estimating the number of digital records […]

Shire of Maldon Minute Books 1858-1995 preserved for the future

Mount Alexander Shire Council has won a 2011 Sir Rupert Hamer Records Management Award for their project to digitise the Shire of Maldon Minute Books 1858-1995. The minute books, classified as permanent records, were erroneously transferred to Maldon Museum and Archives Incorporated following the Maldon Shire amalgamation to Mount Alexander Shire Council in 1995. Not […]

Northern Health introduces semi-electronic scanned medical record system

Northern Health won the large agency category at the Sir Rupert Hamer Records Management Awards 2011 for their semi-electornic scanned medical record system known as the Client Patient Folder. Northern Health consists of five sites with admissions and attendance at all locations constantly on the rise. As a consequence of this, management of medical records […]

Victorian Taxi Directorate improving recordkeeping practices

The Victorian Taxi Directorate was awared a certificate of commendation in the Sir Rupert Hamer Records Management Awards 2011 for improving their recordkeeping practices. As the taxi and car hire industry regulator, the Victoria Taxi Directorate is required to handle large volumes of records, mostly in hardcopy format and often containing personal or sensitive information. […]

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