Author: Government recordkeeping

PROV's Appraisal and Documentation Team in collaboration with the Magistrates’ Court of Victoria is developing a new records retention and disposal authority (RDA) for the Court. PROV invites stakeholders to review and provide feedback on the exposure draft.

The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal of records not required permanently after specified periods.

About this draft RDA

The RDA features a ‘rolled up’ structure, the primary functions of the Court are described in detail, followed by broad record classes based on retention periods.

The functions are described as per the following:

  • Criminal Jurisdiction
  • Civil Jurisdiction
  • Municipal Electoral Tribunal
  • Family Law
  • Family Violence/Intervention Orders
  • Licensing
  • Court Administration
  • Programs & Services
  • Legacy Records


Feedback on the draft RDA

The exposure draft RDA is available below, along with a report outlining the background, scope and appraisal recommendations:

We would appreciate feedback on the following:

  • are the retention periods reasonable?
  • is the language used in the RDA clear enough?
  • can you identify any gaps in the RDA coverage?

Please provide your feedback to by COB Friday 2 October 2020.