Author: Government recordkeeping

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for Records of Schools.

The aim of the Retention and Disposal Authority (RDA), once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal of records not required permanently after specified periods.


About this draft RDA

This RDA has been developed in consultation with the Department of Education (DET) for records within public primary and secondary schools in Victoria. It does not apply to independent schools, or to records created within DET or by other education-sector agencies, which are covered in other RDAs.

The RDA is arranged by the following broad functions:
•    School Governance
•    School Operations
•    Incidents, Complaints and Investigations
•    Student Management
•    Teaching and Learning
•    Student Support, Health and Wellbeing
•    Legacy Records


Feedback on the draft RDA

The draft RDA is available below, along with a brief report outlining the background, scope and appraisal recommendations:
We would appreciate feedback on the following:
•    are the retention periods reasonable?
•    is the language used in the RDA clear enough?
•    can you identify any gaps in the RDA coverage?

Please provide any feedback to by COB Friday 15 July 2022.