Author: Government recordkeeping

About the new RDA

PROV has released a new Retention and Disposal Authority (RDA) to authorise disposal of records created and held by Victorian higher and further education institutions which are subject to the Public Records Act 1973. This includes the universities (University of Melbourne, Monash, La Trobe, Deakin) dual sector universities (Swinburne, Victoria, RMIT and Federation University) and Victorian TAFE Institutes.

The new RDA, PROS 16/07 Retention and Disposal Authority for Records of the Higher and Further Education Functions completely replaces PROS 02/01. It covers records documenting the provision of higher and further education, conduct of research and closely related functions.


Development of the RDA

The RDA was developed by a subcommittee within the Victorian Higher Education Records Management and Archives Group (VHERMAG) in consultation with PROV.

PROV thanks VHERMAG for their work and contribution to the development of the RDA.


Using the new RDA

Generally records that have been sentenced under PROS 02/01 do not need to be re-sentenced. However records sentenced as permanent under PROS 02/01, and proposed for transfer to PROV, may require re-sentencing before transfer to confirm permanent status.

All public offices that conduct research in collaboration with educational institutions, or the equivalent level of research, may use this new RDA to authorise the disposal of records created in the conduct and management of research.