Author: Government recordkeeping

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority (RDA) for Major Infrastructure and Development Projects.

The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal of records not required permanently after specified periods.

About this draft RDA

This Retention and Disposal Authority has been developed in consultation with Development Victoria. It is to provide coverage for records created through the delivery of major infrastructure and/or development projects for the State.

The scope for records covered by the RDA includes records relating to property development, land development, precinct development, social and economic capital works projects, and associated functional responsibilities.

Agencies covered under the scope of this RDA are:

  • Development Victoria
  • Other agencies by application to PROV

The RDA is arranged by project stage to facilitate easier sentencing of the broad range of records associated with Development Victoria’s function. The project stages are:

  • Proposal and Initiation
  • Management, Building and Construction
  • Closure and Handover


Feedback on the draft RDA

The draft RDA is available below, along with a brief report outlining the background, scope and appraisal recommendations:

We would appreciate feedback on the following:

  • are the retention periods reasonable?

  • is the language used in the RDA clear enough?

  • can you identify any gaps in the RDA coverage?

Please provide any feedback to by COB Friday August 30, 2019.