About the action log
Public Record Office Victoria (PROV) recently issued a new Victorian Electronic Records Strategy: Digital Forever 2018-2021.
This log outlines the actions to be undertaken by PROV during 2018-2021 to meet the following goals of the strategy:
- Trusted, complete and reliable digital recordkeeping.
- Preserved and accessible digital records of continuing value.
- Increased capability to respond to future opportunities and challenges.
Goal 1: Trusted, complete and reliable digital recordkeeping
|Incorporate and harmonise the VERS requirements with our revised Recordkeeping Standards to embed digital recordkeeping.||IN PROGRESS|
|Define and publish a minimum metadata set for agency recordkeeping and transfer of records.||IN PROGRESS|
|Release a new Recordkeeping Assessment Tool (RKAT) for agency use.||IN PROGRESS|
|Publish digital recordkeeping transition roadmap.||IN PROGRESS|
|Publish guidance on:
|Release the Information Management Maturity Assessment Program 2017–2018 Report.||COMPLETE|
|Release a recordkeeping awareness module using an online training platform.||IN PROGRESS|
|Provide digital recordkeeping expertise to government information and data reform initiatives and projects.||ONGOING|
|Deliver Records Management Network (RMN) events.||Next RMN: 17 May 2019|
|Provide digital recordkeeping advice and support to agencies and sector groups.||ONGOING|
|Publish papers and deliver talks on digital recordkeeping.||ONGOING|
Goal 2: Preserved and accessible digital records of continuing value
|Implement a new Archival Management System (Collective Access) to support the revised ACM.||IN PROGRESS|
|Implement a new Digital Archive System (DAS), storage, search and website infrastructure to manage ingest, store and provide access to digital records.||IN PROGRESS|
|Migrate our existing digital holdings to the new DAS.||IN PROGRESS|
|Develop new VEO processing applications for efficient ingest of digital records and metadata.||IN PROGRESS|
|Redevelop the VERS Product Certification Program to better support VEO creation.||IN PROGRESS|
|Release new tools and guidance for packaging digital records including VEO creation, check and uplift processes.||IN PROGRESS|
|Embed the revised ACM, commencing with describing all new records transfers in accordance with the revised ACM.||PLANNING COMMENCED|
|Plan and commence revision of our description practice manuals.||PLANNING COMMENCED|
Goal 3: Increased capability to respond to future opportunities and challenges
|Develop PROV’s expertise through collaboration with Australasian Digital Recordkeeping Initiative (ADRI) and Council of Australasian Archives and Records Authorities (CAARA) and contribute to a range of projects:
|Build on lessons learned by undertaking Phase 2 of the Machine Assisted Email Appraisal Proof of Concept.||IN PROGRESS|
|Improve PROV’s digital transfer practices through research and testing (in collaboration with ADRI).||IN PROGRESS|
|Embed technical skills by developing and delivering in-house training for PROV staff on VEO creation, checking and ingest processes.||IN PROGRESS|