Last updated:

October 15, 2019


Storage of records should be planned to ensure their physical protection. Regardless of format or location, all records must be locatable, secure from authorised access and preserved. It includes the storage of physical records, electronic records, and physical devices and hardware used to store electronic records. Specific requirements and guidance is provided for agency based storage, commercial storage provided and Places of Deposit.


Storage Standard

Storage Standard PROS 11/01Agency Records Storage Specification PROS 11/01 S1Storing and Managing State Archives Specification PROS 11/01 S2APROSS Specification PROS 11/01 S3Implementing a Storage Programme Guideline PROS 11/01 G2Places of Deposit (POD) for State Archives Guideline PROS 11/01 G4APROSS Guideline PROS 11/01 G1Records Storage Guideline PROS 11/01 G5Records Storage: Authorisation and Inspection Programme Guideline PROS 11/01 G6Becoming an APROSS Facility Fact Sheet PROS 11/01 FS1Maintaining APROSS Certification Fact Sheet PROS 11/01 FS2

Issued by Public Record Office Victoria (PROV), this standard provides a set of mandatory principles for Victorian government agencies regarding storage of public records.  Your agency is expected to fully comply with each principle contained in the standard by implementing the particular requirements as detailed in the relevant specification/s.


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