Some archival records are fragile and require special handling.
Over 120 Public Record Office Victoria volunteers help us preserve our state’s records by:
- Removing old packing materials and processing records into new boxes, bag or sleeves.
- Creating useful, searchable indexes or data.
- Adding further value by digitising records or even transcribing the text of the records themselves.
To express your interest in volunteering, attend a volunteer information session. Our next session is on November 27 – sign up here.
Current volunteer projects
Project: Land Selection Correspondence
Volunteers are indexing 5903 boxes of correspondence between the Department of Crown Lands and people, companies and agencies. Recorded by name, allotment and parish of selectors. Processing 55% | Data Capture 55% | Publishing 48% | Est. completion date 2018.
Project: Soldier Settlement Correspondence
This project is cataloging 30,000 correspondence files, including records of the settlement of returned soldiers from World War One. This project will prepare content for the 2015 ANZAC centenary project Battle to Farm. Processing 98% | Data Capture 98% | Publishing 85% | Est. completion date 2015.
Project: Criminal Trial Briefs
Volunteers are helping to preserve and index 227 boxes of 19th century criminal records. File listings include name, crime, court location and verdict. Indexing 100% | Checking 95% | Est. completion date 2014.
Project: La Trobe Correspondence
This project is digitising 151 boxes of correspondence received by CJ La Trobe during his time as Lieutenant-Governor of the Colony of Victoria (1839 – 1851). Indexing 100% | Image Capture 96% | Publishing 55% | Est. completion date 2015.
Project: Register of Female Prisoners
This project is indexing and digitising records of the crimes and gaol sentences of female prisoners from 1857 to 1934, including their name, crime and subsequent sentencing. Imaging 100% | Data Capture 75% | Publishing 0% | Est. completion date 2014.
Project: Ward Registers
Records from 257 registers of wards of the state up to 1895 will be digitised for online availability. The records hold information on how individuals came to be under guardianship. Imaging 100% | Data Capture 100% | Publishing 100% | Project completed Oct 2014!
Project: Historic Plan Collection
This project will digitise over 10,000 government plans in 48 distinct collections including pastoral runs, explorer routes, roads and rivers. Arguably the most valuable plans collection in Australia. Indexing 100% | Imaging 23% | Publishing 19% | Est. completion date 2018.
Project: Inquest Deposition Files
Inquest records from 1840 to 1937 are being indexed and digitised for online availability. They’re among the most popular collections in the Victorian archives. Indexing 100% | Checking index 21% | Image Capture 80% | Est. completion date 2015.