Public Record Office Victoria holds regular networking events, forums and communities of practice for records management professionals.
Records Management Network Meeting
The first Records Management Network meeting for 2014 took place on the 5th May 2014 at Treasury Theatre, 1 Macarthur Street Melbourne. The Government Services team would like to thank the speakers and all those who attended for an interesting and engaging meeting.
Slides from the speakers’ presentations can be accessed below:
Richard Vinciullo: Victoria’s IP Policy and recordkeeping
The State of Victoria’s Intellectual Property Policy provides a framework for how the Victorian Public Sector deals with IP. This impacts on recordkeeping by VPS agencies, particularly in relation to issues such as public accessibility to copyright material and the use of material belonging to third parties. This presentation explores the impacts of the IP Policy on recordkeeping.
Richard Vinciullo is the Manager of the State of Victoria’s Intellectual Property Policy at the Department of Treasury and Finance. He has previously worked in civil law policy and acted as a litigation lawyer.
Anita Parer and Paul Cooper: Digital Trends in Records Management
Digital Trends are impacting our Records Management landscape and the latest move into cloud, collaboration, and mobility are no exception. Organisations are challenged to maintain professional effectiveness, to structure unstructured data, to avoid record duplication, to ensure no legal issues occur, and to manage security and identity. SMS Management & Technology will share with you a successfully proven framework and Government best practice to manage your information and records.
Anita Parer has been working in Information Management Consulting since 10 years. Her key focus are emerging trends in data centricity and master data management.
Paul Cooper is the Australian Information Industry Association representative on VICTAC and the Victorian Spatial Information Council. With a career of over 28 years that has spanned biomedical research, IT and business solutions he has a strong practical experience in the ways in which information can be used for the benefit of citizens and organisations – and the pitfalls.
Carolyn Olive: Recovering from disaster: the Charlton Golden Grains Museum experience
In 2012, Northern Victoria was subject to wide-spread flooding, leading to significant damage to archival collections housed in the region. Carolyn Olive will discuss how the 2012 flooding affected the Charlton Golden Grains Museum archives, and will provide a first-hand perspective of disaster recovery and salvaging of archival and records material.
Carolyn Olive has been the Secretary and Curator of the Charlton Golden Grains Museum for over eight years. She was instrumental in the recovery and redevelopment of the museum after the January 2011 flood.
Detlev Lueth: Blue Shield Australia – Advocating that your records are safeguarded against disasters
This presentation will give a brief introduction to the aims and objective of the Blue Shield Australia and will outline basic disaster preparedness strategies. These mitigation measures will help any records manager to reduce the risks of damage or loss of records in their care.
Detlev Lueth has been a professional practising conservator for over 15 years and was named the 2004 Australian Institute for Conservation of Cultural Materials (AICCM) Conservator of the Year. Detlev represents the International Council on Archives (ICA) on the Blue Shield Australia (BSA) Committee and is the current chair of the BSA committee. In 2002 Detlev joined the National Archives of Australia as Assistant Director of Preservation and Digitisation.
About the Records Management Network
Members of the Records Management Network are responsible for records management and archives in public bodies within Victoria. The objectives of the Network are to:
- provide a forum for the provision and dissemination of information and the exchange of views on issues affecting records management in public bodies
- enable members to contribute to the development of legislation and standards affecting records management in public bodies and to provide advice to members on compliance requirements arising from these changes
- disseminate advice to members on the development and use of information technology applications to enable good records management practices
- provide the opportunity for training and skill sharing of members
- support the Public Record Office Victoria (PROV) and the National Archives of Australia (NAA) in the promulgation and review of policies, standards and procedures governing records management in public bodies.
Digitisation Community of Practice
The Digitisation Community of Practice provides agency staff who are planning or undertaking digitisation activities the opportunity to discuss their projects with others, share their knowledge, challenges and issues they may be facing. The group meets 3-4 times per year, usually at PROV, for a very informal meeting lasting 1.5 hours. Members from two to three agencies give an informal talk about their plans and projects, with other members attending giving a quick update on their activities. There is also time set aside for questions and general discussion.
Records Managers Forum
Records Management Forum (RMF) Meetings are held 3-4 times per year for approximately 1.5 hours, with each meeting hosted by an agency in or close to the Melbourne CBD. Anyone working in the Victorian Public Sector who has some involvement in records management is welcome to attend. Each meeting has a theme, with two or three presentations given by agency RM staff and plenty of opportunity for questions and discussion.