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Sir Rupert Hamer Awards

Recognising excellence in records management


Nominations are now closed for the 2014 Sir Rupert Hamer Awards to be held on 22nd May


History of the Awards

The Sir Rupert Hamer Records Management Awards were established in 1998, as an initiative of the Public Records Advisory Council, to recognise excellence and innovation in records management within the Victorian Public Sector. The award ceremony is a prestigious annual event showcasing projects, completed by Victorian government agencies and community archives that truly reflect innovation and dedication to best practice recordkeeping and the preservation of records of permanent value.

Victoria’s 39th Premier, Sir Rupert Hamer, and his government, passed the Public Record Act in 1973. Sir Rupert Hamer understood that good records management; supports efficiency, lowers costs, enables accountability and ensures future generations are able to access their history. The awards were therefore named in his honour.

Recognition of public records and government accountability has also been shared by many Victorian government leaders and the Public Records Advisory Council is pleased that the following Victorian Premiers have allowed us to use their names as supporters of the Hamer Awards:

  • John Cain, Premier of Victoria 1982 – 1990
  • Joan Kirner, Premier of Victoria 1990 – 1992
  • Jeff Kennett, Premier of Victoria 1992 – 1999
  • Steve Bracks, Premier of Victoria 1999 – 2007
  • John Brumby, Premier of Victoria 2007 – 2010

Each year Victorian government agencies and community archives are invited to submit nominations for outstanding records management projects that have been successfully completed in the previous year. The nominations are judged by an independent panel consisting of members from the Public Records Advisory Council, the Victorian Branch of the Records and Information Management Professionals Australasia and the Australian Society of Archivists.  Winning entries are announced at the awards ceremony.

Award Categories

There are two major categories in the Sir Rupert Hamer Records Management Awards.

Category One – Victorian Government Agency

The awards in the Victorian Government agency categories recognise excellence and innovation in records management. The awards for each category are judged on the following outcomes:

1.      The project significantly improves business efficiency and effectiveness within the agency; and/or

2.      The project ensures a high level of compliance by the agency with Victorian Government records management policies, regulations and standards.


Sir Rupert Hamer Records Management Awards for Victorian Government agencies will be offered according to the following classifications:




1Small Agency

Up to 500 employees

2Medium Agency

501 to 2000 employees

3Large Agency

2001 or more employees

4Regional / Rural Agency

Any regionally based agency, a regional office of an agency, or any rurally based agency of any size

Category Two – Places of Deposit (POD’s)

Places of Deposit are community facilities, such as historical societies, that have been appointed by the Minister for the Arts to care for public records of local significance that are not part of the state archives. The awards in these categories recognise the efforts of community archives and government agencies in preserving and/or making accessible records of significance to local communities and the state of Victoria.

Sir Rupert Hamer Records Management Awards for Places of Deposit will be offered according to the following classifications:



1  Preservation of records of significance to the local community and the state

Includes records donated from Local Government and Water Authorities

Open to both Places of Deposit and Victorian Government Agencies

2  Providing enhanced records access to the local community

Includes education and access programs

Open to Places of Deposit only

Guidelines & Nomination Forms

Please refer to the guidelines below to assist you in the preparation of your nomination

Guidelines: Places of Deposit

Guidelines: Victorian Government Agencies

Please note: Nominations are now closed

Nomination Form: Places of Deposit

Nomination Form: Victorian Government Agencies

2014 Sir Rupert Hamer Award Sponsors

Please click on the logos below to visit the websites of our sponsors

RIMPA Master Logo Colour

ASA Logo Main

votar partners blue reverse H


Objective Logo Large

Records Solutions Logo 2013 small




GSV-Logo1 comb


AS logo-c-c


royal historical society

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Case Studies from Previous Winners

Examples of successful nominations from last year have been summarised as individual case studies

Melbourne Water Case Study: Information Management Strategy

Victoria University Case Study : Recordkeeping of social media

Wannon Water Case Study: Recordkeeping strategy

Loddon Shire Council Case Study: Project to preserve records of soldiers who served in World War I

Box Hill Historical Society Case Study: Digitisation project

Land Victoria Case Study: Most Valuable Transfer awarded by Public Record Office Victoria

These case studies can be used as a reference guide for innovative record keeping practices; and to highlight the diversity of the award winning projects and organisations. Potential nominees are encouraged to view these case studies to provide guidance for their own submission.

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