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Victorian Archives Centre public opening hours

Monday to Friday: 10:00 am to 4:30 pm
(excl. public holidays)
The second and last Saturday of every month

Strategic Management Standard refresh

iStock_000019659642_LargePublic Record Office Victoria is pleased to announce that version 2.0 of the Strategic Management Standard, for Victorian public servants managing  public records, has now been released. The standard and its supporting documentation incorporates records management strategies into whole of agency plans and integrates them into other core management strategies, policies and major projects.  

These versions introduce mostly minor amendments and improvements to the operation of the Strategic Management Standard.

However, agencies should note that services performed for government by an external service organisation now explicitly fall under the requirements of PROS 10/10: Guideline 2: Managing Records of Outsourced Activity.

Where can I find Strategic Management Standard documents?

The new Standard and full suite of updated Strategic Management documents are now available online:

Thank you to all those who provided feedback during the consultation process.

Working on the fly? Know your risks

433pd1Saving important work notes and photos on your phone may be convenient, but there are risks. Here Alan Kong, Government Services’ Manager of Standards and Policy, explores the new record-keeping superpower – the mobile device.

A matter of convenience

We all know what it’s like to start drawing a complex diagram on the company white board, and before you can fully appreciate your masterpiece, you have to rush to another appointment.

Without thinking, you whip out your phone and take a quick snap of the drawing. Your ideas and company project plan is now in your phone, and not in a secure environment.

Welcome to 21st Century of record-keeping!

There is little doubt that BYOD (short for Bring Your Own Device) affords us the freedom to complete work outside a traditional office environment. Our phones make it easy to address emerging issues promptly, and this trend is expected to continue and expand.

However, as Voltaire wisely said, ”with great power comes great responsibility”.

Using your mobile device will create new risks. Don’t believe me? All you have to do is cast your mind back to any recent hacked celebrity pictures scandal.

Ask yourself, do you want internal documents ending up in the wrong hands?

Mitigate the risks

So what to do? For starters, you can follow the below three steps.

  • First, take a deep breath. No one is taking your iphone away. Consult your office’s internal policy on the use of mobile devices in general. If you choose to bring your own device, make sure this is compliant to your office’s BYOD policy and procedure, particularly noting any limitations on the use of apps to access, create and manage Agency data.
  • Second, think about your record footprint. What have you created or received today via mobile devices in the course of your duties? What are your responsibilities as the device owner/carrier? Have you synced data back to your record-keeping system?
  • Third, think about the unique risks associated with using your mobile devices when receiving and creating records and what you can do to mitigate these risks.

Consider SIC:

Security (unauthorised physical access, loss of handset, system breaches etc)

Integrity (blurred between personal and business records, work saved across multiple devices etc)

Control (version control, loss of control when creating documents via apps etc).

For more information, please read our mobile technology issues paper.

 

Digitised maps of Ballarat: Camp Street 1877 to 1887

You can now find more than 400 maps of Ballarat online, including the newly digitised Ballarat and Ballarat East Town Allotment Survey Plans (VPRS 4771).

Ranging from the 1850s to the early twentieth century, among the collection you’ll find four nineteenth century plans of Camp Street providing a snapshot of the growth of Ballarat.

MairLydiardSturtandCampSts1877

PROV, VPRS 4771/P2 Ballarat and Ballarat East Town Allotment Survey Plans, Unit 211, City of Ballaarat Mair Lydiard Sturt and Camp Streets 1877.

 

 


Camp Street
, Ballarat
Some of the most influential political and social movements from the 1850s gold rush to the early nineteenth century were debated and promoted in Camp Street, among them Australian unionism, Federalism, and the anti-conscription campaign of the First World War.

With its proud history and significant buildings, Camp Street is perhaps the most beautiful street in Ballarat – described by author and historian Anne Beggs Sunter as a cultural powerhouse of both Ballarat and Australia in her book Camp Street, Ballarat from Eureka to Federation.

The street is now an active arts precinct used by the Art Gallery of Ballarat and the Camp Street Campus of Federation University’s Arts Academy.

Camp Street’s development
Three more maps in VPRS 4771 show Camp Street’s development over a decade.

ReserveBenAsComm CampSt 1878

ReserveBenAsComm CampSt 1878PROV, VPRS 4771/P2 Unit 217, Reserve Benevolent Asylum Committee 1878.

LydiardSturtandCamp1879

PROV, VPRS 4771/P2 Unit 229B, Township of Ballarat, Lydiard, Sturt and Camp Streets, 1879.

CampSturtandGrenvilleSts1887

PROV, VPRS 4771/P2 Unit 263b, Township of Ballarat, Camp, Sturt and Grenville Streets, 1887.

 

You can find nineteenth century photographs of these sections of Camp Street contrasted with current streetscapes in Ballarat Revealed on the City of Ballarat’s Historic Urban Landscape website.

Searching VPRS 4771
These maps can be searched using either year or street name in ‘Search within a Series’, or by browsing the list in the P2 consignment of the series.

Note that there are more digital images than there are physical units. This is because some physical units contain several discrete plans on one sheet. These have been created as individual items, but can only be ordered as units.

If you want to order the original record to view in the Ballarat Archives Centre Reading Room, use our online catalogue to select and order your map from the P1 consignment listings for VPRS 4771.

These digitised maps come thanks to the hard work and dedication of our wonderful volunteers. 

Written by: Elizabeth Denny, Access Services Officer, Ballarat Archives Centre

‘A’ is for Animals at the Melbourne Zoo

  • A photo of the 'elephant walk' at the zoo
    The zoo’s ‘elephant walk’ as featured in The Zoo Guide of 1922

In this month’s archival snapshot, PROV’s Graham Herschell delves into the records of the Melbourne Zoological Gardens:

Carnage at the Zoo: Jerboa savaged by Short Haired Flying Squirrel

So might go the headline among the inhabitants of the Melbourne Zoological Gardens in November 1899.

The poor Jerboa, a tiny jumping rodent, wasn’t the only zoo death that month either. A couple of tree kangaroos died from heat exhaustion, rats killed a poor golden pheasant, and a deer was shot for being too savage.

This and more can be gleaned by a perusal of VPRS 2228/P0 Unit 1: Register of Deaths of Animals and Birds at the Zoological Gardens.

This register, as its name suggests, is a fascinating record of the animals that died at the Gardens and, in a lot of cases, how the death occurred.

An image of one of the pages from the register of animal zoo deaths

A page of registered deaths, Zoological Gardens, VPRS 2228/P0 Unit 1

 

The demise of the Tasmanian wolf

A young Tasmanian wolf was “eaten by others” in 1900 while in another sad entry, one was listed as having died as late as July 1930 – the only comment for this entry is that it was originally purchased from J.Harrison Tasmania in Nov 1929. The Tasmanian wolf (sometimes called the Tasmanian tiger) became extinct soon after, in 1936.

On the other side of the ledger is VPRS 2226/P1 Unit1: Register of Animals Received at the Zoological Gardens. This record documents animals purchased or gifted to the Zoo often by private citizens, suggesting that perhaps people in the late 18th and early 19th centuries kept some very exotic pets – including monkeys, snakes, red deer, ruffed lemurs and mountain phalangers, all presented by Mrs Kate Mills of Pembrook North.

Again, there are also a number of entries for the Tasmanian wolf; one in 1904 then three in 1914 purchased from Harrison, Josephs and a Captain McDonal.

An image of one of the pages of the registered animals entered into the zoo

Animals received at the Zoo, VPRS 2226/P1 Unit1

 

Queenie the elephant

Some of the most interesting documents relating to the Melbourne Zoological Gardens can be found in VPRS 8850: Records of the Royal Melbourne Zoological Gardens and Related Organisations. These records contain various correspondence, financial records, photographic records, publications, ephemera, copies of minutes, maps, plans, artworks, and audiovisual and graphic material including a collection of annual reports.

The Annual Report of 1899 contains an account by F.R. Godfrey who states very grandly that:

The Acclimatisation Society of Victoria was founded in 1861 by the late Mr. Edward Wilson, of the “Argus;” the late Mr. Frederick Selwyn; the late Dr Thomas Black, of Cintra, St Kilda; the late Mr Frederick Moule, and other prominent citizens, its object being, as expressed in the first report of the Council, in 1862, “to enrich the colony by stocking its broad territory with the choicest products of the animal kingdom borrowed from every temperate region on the face of the globe,” and thus fulfil the accomplishment of its motto, “Omnis feret omnia tellus” (every land will bring forth all things).

 Of all the things that were brought forth, the elephant it seems was most popular.

The report of 1899 refers to the creature as Proboscidea Elephant indicus and the fly page includes a picture of zoo patrons riding on its back.

A photo of visitors riding the zoo's elephant

A photo from the Official Guide to the Zoo, VPRS 8850: Records of the Royal Melbourne Zoological Gardens and Related Organisations

In the Zoo Guide of 1922 the elephant is still prominent and although the language has become more casual the elephant isn’t named. However, the “Elephant Walk” is described and it is reported that “Children can ride on the Elephant from two to four o’clock during the afternoons…”

The 1931 Guide enthuses about the famous Queenie describing her as “…very gentle and docile and shows a marked affection for her keeper” and as we know that didn’t turn out well as she crushed her keeper, Wilfred Lawson, in 1944.

The Zoo Guide's pages about Queenie

Queenie has a dedicated double-page spread in the 1931 Guide to the Zoo

 

You can find more information about Queenie on the PROV Wiki, here.

The Wiki also contains some fascinating records on:

While the Culture Victoria website contains a wonderful gallery:

932_P0000_0082_1401-2015-05-04-0289

Highlights from the May 2015 Records Management Network event

Kylie Auld, Case Study: Delivering the Wards Record Plan

Kylie Auld, Case Study: Delivering the Wards Record Plan

On 22 May Public Record Office Victoria (PROV) held its second Records Management Network (RMN) event for 2015.

Featuring presenters from university, government and the private sector, the event attracted over 170 people.

Here, PROV’s Andrew Harris profiles two of the presentations featured on the day:

1. Delivering the ‘Wards Record Plan’ 

Kylie Auld, Manager & Chris Hofmann, Principal Project Manager Ward Records Plan, Records Management Unit, Department of Health and Human Services (DHHS).

In March 2012, the Victorian Ombudsman released the findings of its investigation into the storage and management of ward records by the former Department of Human Services (DHS). To address the report’s findings and recommendations, DHS implemented the Wards Record Plan.

Rolled out over three years, the Plan involves the identification, indexation, storage, management and digitisation of 148,000 original ward records, which relate to ‘wards of the state’ or children in Government care dating back to 1864 in Victoria. Provenance of these records stretches across approximately 45 Victorian Government-run children’s institutions.

The 2015-2016 financial year will see the project shift to the final phase. It is expected that the project will result in ward records that are better identified, indexed, conserved, stored and managed, allowing better retrieval and easier access for the 1200 viewing requests that come through each year.

2. The barriers to and the benefits of effectively managing information as a business asset

James Price, Managing Director, Experience Matters.

“There is no such thing as a Chief Information Officer. Why?” asks James Price. In a highly engaging and entertaining presentation, James discussed the vital role that information plays as a business asset.

CEOs, he argues don’t hold information as a priority, and there is a significant lack of awareness, governance, education and training on records and information management. Compare this to three other types of business assets – financial, human and physical – which are allocated to specific staff members that must account for their management. By contrast, information assets are usually the domain of all staff and are therefore generally poorly managed, resulting in unnecessary exposure to risk and financial loss.

One case in point is an insurance company, which holds a large number of boxes in storage that contain unknown information. This neglect has resulted in a staggering $1.5m in lost revenue due to unprocessed claims. Conversely, by simply rationalising storage providers a local government council was able to reduce document storage costs by 73 per cent and reduce business risks.

James urged records managers to sell the value of the work they carry out to CEOs and senior executives. Effective information management, he says, cannot be achieved by ICT staff and assets alone, but requires the exercise of careful human judgement by professional record managers.

Copies of the presentations from the May RMN event are available for download here.

Attend the next RMN event:

“It was great to learn about other areas of government and get a first hand account of records management and archiving projects. Records Management is a challenging field and all of the talks acknowledged the struggles – with lack of executive support, funding and resources being common factors within many organisations. But it was also heartening to hear of Records Management successes and the innovation, dedication and adaptability records management teams are currently demonstrating to roll out programs, redevelop teams and services as well as complete large-scale projects.” (RMN Attendee)

To sign up for notifications about future RMN events, email standards@prov.vic.gov.au. 

New archives transfer: historic mine and infrastructure plans

  • New records at PROV

More than sixty years of mining and infrastructure plans have been transferred to our archives. These records are now on open access and located at the Victorian Archives Centre, North Melbourne.  

This series is a collection of physical plans and drawings from mines and infrastructure projects undertaken by the Mines Department and its successors between 1925 and 1989, including:

  • Mines Department (also known as Department of Mines and Mining Department) (1925 – 1977)
  • Department of Minerals and Energy (1977 – 1985)
  • Department of Industry, Technology and Resources (1985 – 1989)

The plans contain information on geology (both at a mine and regional scale), drilling (e.g. bore location plans), geochemistry, geophysics, mining titles, topography, locations of features such as mine shafts, cadastral survey and traverse lines, mineral localities and mineral resource areas.

Search VPRS 16163 / P0001 Historic Mine and Infrastructure Plans (1925 – 1989) to order and view these records. 

The legacy of wartime propaganda Part 2

  • A recruitment booth in Brisbane circa 1916 covered with posters including the one to the left referencing Germany’s invasion of Belgium. (Source: Australian War Memorial, ARTV01335 & P02141.008).

Welcome to Part 2 of The legacy of wartime propaganda by PROV Access Services Officer Jelena Gvozdic. 

Revisit Part 1 here.

The long shadow of atrocity propaganda: a new WWI scholarship emerges

The German invasion of Belgium was certainly violent and it was passionately debated, well after the end of the war. 6,500 civilians perished in August 1914; some historians estimate this took place in the space of 10 days (Horne 2002). There were even larger instances of violence against civilians, up until 1918, in other areas affected by the war.

Exaggeration on the Allied side in recounting the occupation is obvious – to demonise the enemy it was necessary to repeat stories of victimised and mutilated women and children. Horrid tales that had little or no factual grounding often made their way through to the press and literature of the time, including official speeches, publications and pamphlets, causing international outrage.

Imagery with the bestial Hun VPRS 3183/P0 Unit 132.

Imagery with the bestial Hun VPRS 3183/P0 Unit 132.

After the war, many people considered the German atrocities of 1914, and others which took place in different regions, to be nothing more than Allied propaganda. Condemnation of the war had led people to question what fuelled the fighting, to the point where many believed the violent events to have been a mere creation (Schaepdrijver). Recent historiography has revealed that the most brutal stories in Belgium were in fact “mythic representations of real distress originating from traumatised civilian refugees” (Horne 2002, p.51) such as fabricated tales of Germans using Allied troops’ bodies to produce soap and animal feed. Historians John Horne and Alan Kramer wrote in German Atrocities 1914 that although there were many myths and tales, violence against Belgian civilians was not a “figment” of propaganda.

The suffering of civilians was appropriated by propagandists to justify the war while it was taking place, but then described as mere lies once it had ended and millions of people needed to come to terms with the great destruction and loss, brought on by the conflict. This “counter myth” of governments manipulating their people to wage a war through repackaging and marketing has persisted among popular consciousness in many Allied countries, as well as other regions (for different reasons).

German monster on a bloodied pillar of “frightfulness” with a pile of corpses at the bottom – the caption reads “Where Germany Prays” VPRS 3183/P0 Unit 132.

German monster on a bloodied pillar of “frightfulness” with a pile of corpses at the bottom – the caption reads “Where Germany Prays” VPRS 3183/P0 Unit 132.

 

Pacifists from the 1920s and onwards, had a strong desire “to discredit a war that had cost so many male lives [but in doing so they] contributed to the erasure of another set of victims – those men, women and children whose suffering had been exploited to market the war” (Gullace, 2011). Historians have talked about the shadow of WWI wartime propaganda and the impact of the interwar period on the collective remembrance of WWI and the course of the Second World War (see Fox). An analytical focus on “propaganda” with virtually no reference to the actual war crimes or events that inspired these manipulations does a complete disservice to the telling of any history (Gullace, 2011).

What we cannot forget during the centenary program is that WWI itself was a great atrocity (as is any war) where many suffered – not just those who fought in the trenches. The course of events that took place during the war was complex, devastating the populations of a number of countries. Civilian casualties should never be overlooked when remembering this global conflict. Over 7 million civilians died between 1914-1918 from military action, crimes against humanity, malnutrition or disease. The re-appraisal of WW1 propaganda and its central motifs, which really only started in the 1990s, has welcomed a new scholarship exposing many truths. It shouldn’t, however, ignore an analysis of the realities that took place in regions other than Western Europe.

Crowd gathers in Melbourne 1918 in a procession of returned troops who are accompanied with a poster requesting people to “Buy War Bonds”. A clearer image of an American poster is shown to the left. (Source: Australian War Memorial, ARTV05629 & H02367)

Crowd gathers in Melbourne 1918 in a procession of returned troops who are accompanied by a poster requesting people to “Buy War Bonds”. A clearer image of an American poster is shown to the left. (Source: Australian War Memorial, ARTV05629 & H02367)

The pamphlets in PROV’s collection are interesting pieces of history; through them we can look at popular propaganda themes and ideas. In addition, by putting them in context, we can learn about the legacy of WWI atrocity propaganda and how it continued to infuse itself into post WWI history. We are all connected to the First World War in one way or another – 100 years on from one of the deadliest conflicts in human history the destruction of war must not become an abstract thought. Understanding the course and causes of WWI must not become irrelevant nor inundated with glorified stories of military battles. We cannot learn from this conflict if we stop re-evaluating and examining the beliefs we have accepted as historical truths, or if we forget the great horrors of war.

Jelena Gvozdic, PROV Access Services Officer

Sources (Parts 1 & 2):

Australian War Memorial, “recto: The Gospel of Frightfulness, The Voice of Germany, Hurry! verso: The peril to Australia” poster, ARTV00037, accessed online http://www.awm.gov.au/collection/ARTV00037/

Fox, J, “The legacy of World War One propaganda”, British Library, http://www.bl.uk/world-war-one/articles/the-legacy-of-world-war-one-propaganda

Gullace, N.F. 2011, “Allied Propaganda and World War I: Interwar Legacies, Media Studies, and the Politics of War Guilt”, History Compass, 9, 9, pp.686-700

Horne, J. 2002, “German atrocities, 1914 fact, fantasy or fabrication?”, History Today, 52, 4, pp.47-53

Horne, J. & Kramer, A., 2001, German Atrocities 1914: A History of Denial, Yale

Schaepdrijver, Sophia De, “The Long Shadow of the ‘German Atrocities’ of 1914”, British Library, http://www.bl.uk/world-war-one/articles/historiography-atrocities-the-long-shadow

Public records featured in ‘Seeing the Land from an Aboriginal Canoe’

  • Inquest into the death of Charles Perry, 21st October 1871 (VPRS 24/P0/Unit 260)

On the rivers of remote colonial Victoria, 19th century European settlers depended on Aboriginal navigators and canoe builders to transport goods, stock and people.

A new documentary and multimedia project, now live on Culture Victoria, explores this little known aspect of colonial history through a short documentary film, image gallery, audio interviews and three short educational essays.

Historical research

Produced by the independent film production company Wind & Sky Productions, the project was inspired by the research of historian Dr Fred Cahir, an Associate Professor at Federation University Australia.

“What sparked my interest was looking through 19th century records and seeing how much involvement Aboriginal people had in ordinary Australian lifestyles,” said Associate Professor Cahir. “How much they contributed was immense.”

The project features interviews with Cahir and Traditional Owners Uncle Bryon Powell, Jamie Lowe and Rick Nelson, and includes artwork, maps and photographs from the regional and metropolitan collections of Public Record Office Victoria, as well as the State Library of Victoria, the Art Gallery of Ballarat, Museum Victoria and the Ballarat Gold Museum.

19th century canoes

As part of his research, Associate Professor Cahir found numerous 19th century examples of explorers, gold miners and settlers using Aboriginal ferrying services and boat building services.

“We have loads of accounts of white people’s dependence on Aboriginal canoes,” says Cahir.

These anecdotes of canoe use on rivers such as the Murray, Barwon, Goulbourn, Loddon, Moorabool and Mitchell shed light on the generosity, resourcefulness and ingenuity of the Indigenous inhabitants and of the trading relationships formed between Aboriginal people and European colonists, who were “totally dependent on Aboriginal technology in that period of time in that area of Australia,” says Cahir. “It’s a really interesting story.”

Visit ‘Seeing the Land from an Aboriginal Canoe’ now.

 

 

Looking beyond the letter: what you can learn from a letterhead

  • VPRS 2500/P0, Unit 153, Miscellaneous Correspondence O-T 1930, Letter from James Tyler & Co General Drapers, 29 September 1930.

Letters in our archives are more than just words on a page – the correspondence as well as the images and logos contained in the letterhead provide an illuminating record of the past, whether it be events, attitudes or the built environment.

What’s in a letterhead?

In their recent Provenance article, ‘Paper ambassadors: letterheads and the iconography of urban modernity’, Andrew May, Stephen Banham and Chistine Eid state that letterhead design and symbolism can reveal the concerns of citizens, display the material culture of the city, and legitimate certain ideologies.

“A more comprehensive historical analysis of letterheads can only benefit the historian of the city in any attempt to develop a clearer understanding of the material culture, social relations and cultural aspirations of its inhabitants.”

Discovering Ballarat

These images of buildings in the Ballarat area are taken from letterheads found in VPRS 2500/P0 General Correspondence Files – from Ballarat (Municipal District 1855–1863; Borough 1863–1870; City 1870–1994).

Many of the images are in the form of illustrations – however some are actual photographs of buildings and could be a valuable resource to researchers seeking some form of pictorial record in cases where there may not be any other source available. The images can be dated, in most instances, according to the contents in the correspondence addressed to the council.

BuildingMechanics1941-colouradjusted

Transcript of letter, VPRS 2500/P0, Unit 187, Conveniences 1941

19th March, 1941

The Town Clerk

City Hall

Ballarat

Dear Sir

Your letter of 12th Inst. Enquiring as to the possibility of our convenience for women being available to the public on Sundays if your council provided an Attendant was considered at a meeting of my Committee on 17st inst.

In reply, I was instructed to inform you that the Committee does not feel disposed to provide sanitary accommodation for the public. If this were provided on Sundays it would increase the trespassing on week-days. This is what we are trying to prevent and is subject of our protest.

Yours faithfully,

HC Batten

Secretary

 

BuildingProvincialHotel1917-colouradjusted

Transcript of letter, VPRS 2500/P0, Unit 110, Miscellaneous I-J

22/1/17

His Worship

The Mayor,

Ballarat

Dear sir

I sincerely trust you will excuse me intruding on your valuable time & attention. I venture to express a hope that my suggestion may not be treated by you as an insurmountable liberty but as it is really an endeavour of mine as a new Citizen of Ballarat to see our worthy Mr WM Hughes get a “right down” good reception on his arrival here next Tuesday. Do you not think it a good idea to have a Band to meet the gentleman on arrival at the Ballarat Railway Station to escort him to the meeting, & thus let our disloyal section see what the Citizens of Ballarat think of Mr. Hughes. This is merely a suggestion.

I trust my few words may be treated as private should you think it advisable to move in the matter

I have the honour to be Dear Sir yours faithfully

Harold Silva

 

BuildingStAndrewsKirk1925-colouradjusted

Transcript of letter, VPRS 2500/P0, Unit 140, Miscellaneous Correspondence R-S 1925

Ballarat, March 14th 1925

Secretary’s Address-

  1. Keith

113 Windermere Street.

To the City Clerk

City Hall Ballarat

Dear Sir,

I have been instructed by the Board of Management to draw the attention of the City Council to the inconvenience caused to the members of the above Kirk during service on the Sabbath, by motor cyclists who cause objectionable noises by their machines when passing in the vicinity of St Andrew’s on the date as stated above. Latterly several complaints have been made by our members, and we would express a hope that some action might be taken to stop this nuisance.

Faithfully Yours

J Keith

Hon. Secretary

Post by Gertie from the Ballarat Archives Centre

Privacy by Design: a new approach to privacy in government

Privacy_by_Design_A3_poster_FINAL_20150414-page-001What is Privacy by Design?

Hold that thought – no, we aren’t talking about a new range of designer-made curtains and blinds!

Privacy by Design is in fact a framework first developed by Dr. Ann Cavoukian, former Information and Privacy Commissioner of Ontario, Canada. Privacy by Design:

· advances the view that privacy cannot be assured solely by compliance with legislation and regulatory frameworks 
· enables privacy to be ‘built in’ to the design and architecture of information systems, business processes and networked infrastructure 
· requires that privacy protection becomes an organisation’s default mode of operation.

Why should I care about Privacy by Design?

It is expected that Privacy by Design will be embedded into Victorian Government departments and agencies under the raft of new privacy and data protection polices currently being rolled out by The Office of the Commissioner for Privacy and Data Protection (CPDP). To assist in understanding Privacy for Design, CPDP has developed a poster and information fact sheets for managers and employees.

· Download the Privacy by Design Poster.
· Download the Flyer – for Manager.
· Download the Flyer – for Employee.

More information

CPDP has also released two related key documents for the Victorian public sector:

1. Updated Privacy Impact Assessment (PIA) guidance.
A PIA is the core document needed to plan and manage any project that involves personal information. The revised tool is designed to simplify and streamline the PIA process and to support the public sector adopting Privacy by Design.
2. A joint Public Record Office Victoria/CPDP discussion paper on public sector cloud computing has been made available. In keeping with Privacy by Design approach, this new discussion paper takes a whole of information lifecycle approach to cloud computing. It reflects current technology and responds to emerging security and data ownership issues.

For more information see The Office of the Commissioner for Privacy and Data Protection

Carly Godden, Standards & Policy Officer
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