Background

The introduction of a biennial attestation is a result of the 2018 review into the POD Program. The attestation takes the place of the previous 10-15 year appointment period. PODs must continue to lodge these forms every two years to still be considered as part of the program. Failure to lodge these forms may see your POD appointment being revoked.

 

 

The physical address where the records are being held.

 

 

 

 

 

 

Tip (above) a list of records can be pasted into this field, but a table will lose its formatting.

Do you agree with the following administrative requirements? View the requirements below

 

  • I, on behalf of the appointed facility, agree to complete the biennial attestation form for the appointment to remain current.
  • I understand that this appointment applies only to the facility named above. If for any reason the organisation mentioned above moves facilities, I understand we must contact PROV immediately and apply to have the new facility appointed as a POD.
  • I agree to provide PROV with any request for information regarding public records in the facilities custody within a timely manner.
  • If for any reason we decide to cease operations we must notify PROV and abide by any decision made by PROV regarding the public record collection in our custody.
  • I understand that PROV cannot direct government agencies to transfer records to a POD.
  • We agree to receive communications via email and to access PROV’s online resources unless exceptional circumstances exist.
     
Do you agree with the following compliance conditions? View the conditions below.

 

  • The facility must currently have public records in its custody or have a formal agreement with a government agency to receive records transferred from them.
  • I agree to collaborate with PROV to transfer or otherwise safeguard permanent records identified in our collection.
  • There is to be no charge for inspection of any public records stored at your facility.
  • Access to public records made available in a reasonable time frame.
  • The facility must remain secure, weathertight and clean.
  • Public records transferred to your facility are not considered by the Keeper of Public Records to be part of the permanent archives of the State.
  • Public records are only transferred to your facility only with the agreement of the Keeper of Public Records and remain under the Keeper's custody and control.
  • Descriptions of public records to be transferred to your facility are to be submitted for approval to Keeper of Public Records before any transfer occurs.
  • The Keeper of Public Records has the right to inspect the facility at any time in accordance with section 13(a) of the Public Records Act 1973.
If you have any further questions please contact the Community Engagement team at community.programs@prov.vic.gov.au