Public Record Office Victoria (PROV) supports the efficient management and use of public records so that the Government is accountable to the community and the historical memory of the Victorian Government is secure and accessible.
We do this by setting mandatory standards for the creation, access, storage, management and disposal of public records, and developing tools and guidance that assist public officers to apply these standards to records under their control. This is one of our core responsibilities under the Public Records Act 1973 (PR Act).
PROV's resources, tools and guidance can help you to establish and maintain proper recordkeeping practices within your workplace.
How to get started
When you need to establish recordkeeping practices within an organisation, you should begin by identifying the most urgent recordkeeping problems. Once identified, you should develop a plan to address them. You will need to consider the resources that will be required to achieve success, and how much time you will need to implement the plan.
In some organisations, the best approach will be to develop a strategy or an action plan which might then require approval and funding. In others, a better approach could be to select a few improvements and implement them; this may encourage interest in recordkeeping and help to get approval to implement further actions.
Success is more likely if you can engage the interest and support of others in the organisation. If there is a committee or working group responsible for information technology, information management, corporate services, risk management or records management projects and programs, seek their buy-in. If none of these exist, consider establishing a recordkeeping working group that you can report to with your progress, issues and outcomes.
