Standards, Policies & RDAs

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June 10, 2020

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Standards, Policies & Guides
Retention & Disposal Authorities

Title	Document Number	Document Type
Access Standard PROS 19/06 Access Standard sets out the principles and requirements that Victorian public offices must comply with in order to ensure records are accessible for the period of time they must be retained and that access is not restricted, unless required by legislation, regulation or policy. This Standard is comprised of the following areas: Open access Open access to records in the custody of the Keeper of Public Records Accessibility	PROS 19/06	ST Standards
Adding Metadata Packages to VEOs PROS 19/05 S5 Adding Metadata Packages to VEOs Specification is for technical developers building systems and tools to construct VEOs. It sets out the requirements for adding metadata packages to Version 3 VEOs. PROV has developed a package containing tools and code to generate and/or validate Version 3 VEOs. See our PROV VEO creation products page for further information.	PROS 19/05 S5	SP Specifications
Agency Storage Self-Assessment Checklist Form Use PRO 53 Agency Storage Self-Assessment Checklist Form to undertake a self assessment of your storage facilities and areas. The results will assist you in determining the next steps in ensuring your storage meets the requirements of PROS 11/01 S1 Agency Records Storage Specification.	PRO 53	F Forms
Application for Photocopies Form This form is for government agencies wishing to request photocopies of State Archives held by Public Record Office Victoria (PROV).	Form	F Forms
Appraisal Statement for Public Records Required as State Archives Policy The Appraisal Statement for Public Records Required as State Archives is designed to support consistent and transparent appraisal by government and describe in summary the records of continuing value to the State of Victoria.	Appraisal Statement Policy	P Policy
Approval Processes Guideline The Approval Processes Guideline provides advice on implementing the following areas of the Approval Processes Policy:	Approval Processes Policy	G Guidelines
Approval Processes Policy The Approval Processes Policy provides statements regarding capturing and managing records of approval processes, decisions and actions. Public Offices should apply its terms in line with the Value and Risk Policy to relevant recordkeeping decisions and actions.	ApprovalProcessesPolicy	P Policy
Approved Public Record Office Storage Suppliers (APROSS) Guideline PROS 11/01 G1 APROSS Guideline provides useful and practical guidance on the storage of public records with a commercial storage provider. It applies to the storage of both digital and hard copy records with commercial storage suppliers.	PROS 11/01 G1	G Guidelines
APROSS Annual Attestation Form PRO 44 APROSS Annual Attestation Form attests that the storage areas and/or facilities concerned continue to operate within any limitations or restrictions contained in the existing APROSS certification, issued under PROS 20/02 S1 APROSS Specification.	PRO 44	F Forms
APROSS Pre-Inspection Checklist Form Commercial storage suppliers should use the PRO 39 APROSS Pre-Inspection Checklist Form to guide certification as an Approved Public Records Office Storage Supplier (APROSS). To apply for certification, submit the form together with copies of the documents referred to in Section 3 of the form.	PRO 39	F Forms
APROSS Registration of Interest Form Use PRO 37 APROSS Registration of Interest Form to register an interest in having a facility become an Approved Public Record Office Storage Supplier (APROSS). See also PRO 39 APROSS Pre-Inspection Checklist which includes the documentation that will need to be supplied.	PRO 37	F Forms
APROSS Specification PROS 20/02 S1 APROSS Specification sets out the requirements which must be met by a storage provider for their facility to be certified as an Approved Public Record Office Storage Supplier (APROSS) and to retain this certification. Victorian public offices can only store physical format records in a facility not controlled by them if that facility has been certified as an APROSS.	pros2002S1	SP Specifications
Archival Principles, Series and Consignment Fact Sheet PROS 10/13 FS1a Archival Principles, Series and Consignment Fact Sheet provides background information about archives. This fact sheet will help you understand the concept and the processes under which an archive operates and by which records are managed.	PROS 10/13 FS1a	FS Fact Sheets
Brief Overview of the Records Transfer Process Fact Sheet PROS 10/13 FS1b Brief Overview of the Records Transfer Process Fact Sheet provides a brief overview of the steps and documentation required to undertake a records transfer project.	PROS 10/13 FS1b	FS Fact Sheets
Class B Cemetery Trusts - Records Required as State Archives Fact Sheet PROS 15/01 FS1 Class B Cemetery Trusts - Records Required as State Archives Fact Sheet assists class B cemetery trusts to identify records that must be transferred to Public Record Office Victoria (PROV) for retention as State Archives. These records are of permanent value to the cemetery industry, the community and the State of Victoria.	PROS 15/01 FS1	FS Fact Sheets
Class B Place of Deposit Requirements Specification PROS 20/02 S3 Class B Place of Deposit Requirements Specification sets out the requirements which must be met to obtain and retain appointment as a Class B Place of Deposit. It also includes guidance on how to meet these requirements. Class B Places of Deposit are appointed by the responsible Minister under Section 14 of the Public Records Act 1973 to hold temporary value public records which are no longer required by Victorian government offices.	PROS 20/02 S3	SP Specifications
Closure of Public Records Under Section 10(1) Fact Sheet PROS 11/10 FS2 Closure of Public Records Under Section 10(1) Fact Sheet provides an overview of the application of section 10 of the Public Records Act 1973 when determining access provisions of records to be transferred to Public Record Office Victoria as state archives.	PROS 11/10 FS2	FS Fact Sheets
Closure of Public Records Under Section 10AA Fact Sheet PROS 11/10 FS3 Closure of Public Records Under Section 10AA Fact Sheet provides an overview of the application of section 10AA of the Public Records Act 1973 when determining access provisions of records to be transferred to Public Record Office Victoria (PROV) as state archives.	PROS 11/10 FS3	FS Fact Sheets
Closure of Public Records Under Section 9 Fact Sheet PROS 11/10 FS1 Closure of Public Records Under Section 9 Fact Sheet provides an overview of the application of section 9 of the Public Records Act 1973 when determining access provisions of records to be transferred to Public Record Office Victoria as state archives.	PROS 11/10 FS1	FS Fact Sheets
Cloud Computing Decision Making Guideline Cloud Computing Decision Making Guideline intends to support agencies’ moves to using cloud computing solutions. It provides a recommended series of steps or processes that can help agencies in their decision making processes when looking at cloud service providers from a data management and retention perspective.	Cloud G1	G Guidelines
Cloud Computing Issues Paper Cloud Computing Issues Paper was commissioned by the Public Record Office Victoria (PROV) to examine the recordkeeping implications of operating in a cloud computing environment.	Cloud Issues Paper	IP Issue Papers
Cloud Computing Tools Guideline Cloud Computing Tools Guideline is intended to support agencies’ moves to using cloud computing solutions. It provides a range of assessment tools which can help isolate key questions and criteria in determining the suitability of proposed solutions for storing and managing public sector data.	Cloud G2	G Guidelines
Collection Agent Authority Form Collection Agent Authority Form is for government agencies wishing to retrieve agency records that have been transferred to Public Record Office Victoria (PROV) as State Archives.	Form	F Forms
Common Series in Government Fact Sheet PROS 10/13 FS1d Describing Series: Common Series in Government Fact Sheet assists agencies in answering the following questions:	PROS 10/13 FS1d	FS Fact Sheets
Constructing VEOs Specification PROS 19/05 S4 Constructing VEOs Specification is for technical developers building systems and tools to construct VEOs. It describes how to construct Version 3 VEOs which meet PROV requirements. PROV has developed a package containing tools and code to generate and/or validate Version 3 VEOs. See our PROV VEO creation products page for further information.	PROS 19/05 S4	SP Specifications
Create, Capture and Control Standard PROS 19/05 Create, Capture and Control Standard sets out the principles and requirements that Victorian public offices must comply with in relation to the creation, capture and control of records. It includes Victorian Electronic Records Strategy (VERS) requirements for the long-term preservation of digital records. This Standard is comprised of the following areas: Create and capture Preserve Control	PROS 19/05	ST Standards
Departmental CiC Records: Accessing Transferred Records Fact Sheet Departments can access the current government’s transferred Cabinet-in-Confidence (CiC) records in their own systems or directly from PROV. Access to CiC records of previous governments is by application to the Cabinet Office. FSCiC5 Departmental Cabinet-in-Confidence Records: Accessing Transferred Records Fact Sheet is intended for use by departmental staff responsible for managing CiC records in their department and affiliated portfolio agencies, entities and statutory authorities.	FSCiC5	FS Fact Sheets
Departmental CiC Records: Converting Records into VEOs Fact Sheet Departments are responsible for converting permanent Cabinet-in-Confidence (CiC) records into VERS Encapsulated Objects (VEOs) for transfer to PROV. FSCiC4 Departmental Cabinet-in-Confidence Records: Converting Records into VEOs Fact Sheet is intended for use by departmental staff responsible for managing CiC records in their department and affiliated portfolio agencies, entities and statutory bodies.	FSCiC4	FS Fact Sheets
Departmental CiC Records: Overview Fact Sheet FSCiC1 Departmental Cabinet-in-Confidence Records: Overview Fact Sheet is intended for use by departmental staff responsible for managing CiC records. Departments are responsible for regularly transferring permanent Cabinet-in-Confidence (CiC) records to PROV, including those created by affiliated portfolio agencies, entities and statutory bodies. Permanent CiC records must be converted into VERS Encapsulated Objects (VEOs) and transferred to PROV annually and via the Cabinet Office during Caretaker.	FSCiC1	FS Fact Sheets
Departmental CiC Records: Separating Permanent Records from Temporary Fact Sheet Departments are responsible for managing Cabinet-in-Confidence (CiC) records in a way that supports the separation of permanent records from temporary for transfer to PROV. FSCiC2 Departmental Cabinet-in-Confidence Records: Separating Permanent Records from Temporary Fact Sheet is intended for use by departmental staff responsible for managing CiC records in their department and affiliated portfolio agencies, entities, and statutory bodies.	FSCiC2	FS Fact Sheets
Departmental CiC Records: Transferring Records to PROV Fact Sheet Departments are responsible for transferring permanent Cabinet-in-Confidence (CiC) records to PROV. FSCiC3 Departmental Cabinet-in-Confidence Records:Transferring Records to PROV Fact Sheet is intended for use by departmental staff responsible for managing CiC records in their department and affiliated portfolio agencies, entities, and statutory bodies.	FSCiC3	FS Fact Sheets
Destruction Guideline PROS 10/13 G3 Destruction Guideline provides practical assistance for agencies in the destruction of records when allowed in Retention & Disposal Authorities (RDAs), Single Instance Disposal Authorities (SIDAs) and Normal Administrative Practice (NAP). The guideline addresses the destruction of electronic and physical (for example, paper, film, or microfilm) records. This guideline can be used by both agency staff disposing of records themselves as well as contractors destroying records on behalf of an agency.	PROS 10/13 G3	G Guidelines
Developing an RDA Guideline PROS 10/13 G1 Developing an RDA Guideline was retired on 29 August 2018. The content of this guideline is no longer being maintained and has expired. Please refer to:	PROS 10/13 G1	G Guidelines
Digitisation Plan Template PRO 58 Digitisation Plan Template has been designed as a tool to assist agencies in developing digitisation plans. It is a requirement under PROS 19/05 S1 Digitisation Specification for agencies to create a Digitisation Plan in cases where the digitised record will be treated as the official record.	PRO 58	F Forms
Digitisation Plan – Certificate of Compliance Use PRO 59 Digitisation Plan—Certificate of Compliance to have your agency's Digitisation Plan approved by your Agency Head or suitable delegate.	PRO 59	F Forms
Digitisation Specification PROS 19/05 S1 Digitisation Specification sets out the requirements which must be met when Victorian public offices plan to digitise original source records and use the digitised copy as the official record. It must be used in conjunction with PROS 19/07 Converted or Digitised Records Retention and Disposal Authority (RDA). This RDA authorises destruction of some original source records, if particular conditions are met.	PROS 19/05 S1	SP Specifications
Disposal Standard PROS 22/04 Disposal Standard sets out the principles and requirements that Victorian public offices must comply with in order to lawfully dispose of public records. Public records may be disposed of by authorised destruction or custody transfer. Records created in all formats and held in all systems and storage environments must be disposed of in accordance with this Standard. The Disposal Standard is comprised of the following areas: Authorisation Implementation Transfer obligation	PROS 22/04	ST Standards
Environmental Impacts of Recordkeeping Issues Paper The Victorian government has a strong focus on building and maintaining a sustainable environment. Public Record Office Victoria (PROV) strongly supports this ongoing commitment and acknowledges the importance of the move towards achieving environmental sustainability across government. The purpose Environmental Impacts of Recordkeeping Issues Paper is to assist with identifying and mitigating the environmental impacts associated with keeping records.	Environment Issues Policy	IP Issue Papers
How to Complete a Records Description List Fact Sheet PROS 10/13 FS2a How to Complete a Records Description List (RDL) Fact Sheet should be used by agencies that have been provided with a RDL template by PROV staff. An RDL template records each unit and a description of what is stored inside. It is directly imported into PROV’s archival management system and made available in the online catalogue.	PROS 10/13 FS2a	FS Fact Sheets
How to List Records in a Records Description List Fact Sheet PROS 10/13 FS2b How to List Records in a Records Description List (RDL) Template Fact Sheet should be used by agencies that have been provided with a RDL template by PROV staff. An RDL template records each unit and a description of what is stored inside. It is directly imported into PROV’s archival management system and made available in the online catalogue.	PROS 10/13 FS2b	FS Fact Sheets
Identifying Records Creators Fact Sheet PROS 10/13 FS1f Identifying Records Creators Fact Sheet will assist agencies in answering the following questions:	PROS 10/13 FS1f	FS Fact Sheets
Implementing a Disposal Programme Guideline PROS 10/13 G2 Implementing a Disposal Programme Guideline covers the steps required to plan, implement and review a disposal programme. It provides useful and practical guidance on the implementation of a disposal programme which adheres to best practice recordkeeping principles identified in PROS 10/13 Disposal Standard. Although this guideline is focussed on an ongoing programme of work, it can also be used to guide a project based initiative.	PROS 10/13 G2	G Guidelines
Implementing a Storage Programme Guideline PROS 11/01 G2 Implementing a Storage Programme Guideline covers information that is needed to make decisions regarding the management of public records held in storage through the development and implementation of a storage programme.	PROS 11/01 G2	G Guidelines
Long Term Sustainable Formats Specification PROS 19/05 S3 Long Term Sustainable Formats Specification sets out the requirements which must be met when Victorian public offices are preparing digital records for transfer to PROV. Permanent value digital records must be in one of the specified formats or able to be converted reliably and efficiently to one of these formats. It is recommended that Victoria public offices also use these formats when temporary value records need to be kept for a long period of time.	PROS 19/05 S3	SP Specifications
Major changes to the new Storage Standard The new PROS 20/02 Storage Standard replaces: PROS 11/01 Storage Standard PROS 11/01 Specification 1 Agency Records Storage This Fact Sheet explains the differences between the new Standard and the Standard and Specification that it has replaced.	PROS 20/02 FS1	FS Fact Sheets
Management of Electronic Records Standard PROS 99/007 Management of Electronic Records Standard is superseded and has been replaced by PROS 19/05 Create, Capture and Control Standard. PROS 99/007 was designed to assist agencies in managing their electronic records and create Version 2 VERS encapsulated objects (VEOs). Please note:	PROS 99/007	ST Standards
Managing Records in Microsoft 365 This guideline is based on the Council of Australasian Archival and Recordkeeping Authorities (CAARA) issued paper Functional Requirements for Managing Records in Microsoft 365.	M365 Guideline	G Guidelines
Minimum Metadata Requirements Specification PROS 19/05 S2 Minimum Metadata Requirements Specification sets out the minimum metadata elements which must be captured for the records (documents, information, data) created or received by Victorian public office staff in the course of carrying out their work. All Victorian public offices must comply with this Specification when designing organisational processes and systems.	PROS 19/05 S2	SP Specifications
Mobile Technologies Recordkeeping Issues Paper Mobile Technologies Recordkeeping Issues Paper focuses on the aspects of mobile technology, including but not limited to Bring Your Own Devices (BYOD) that have a direct bearing on the management of public records.	Mobile Tech Issues Paper	IP Issue Papers
Mobile Technologies Recordkeeping Policy Mobile Technologies Recordkeeping Policy provides principles for making decisions and implementing actions about the use of mobile technologies for recordkeeping across the Victorian Government.	Mobile Tech Policy	P Policy
Operational Management Guideline PROS 19/04 G Operational Management Guideline provides advice on implementing the following areas of the PROS 19/04 Operational Management Standard: System planning and procurement System maintenance Processes Training and awareness Contracting	PROS 19/04 G	G Guidelines
Operational Management Standard PROS 19/04 Operational Management Standard sets out the principles and requirements that Victorian public offices must comply with to ensure effective records management operations. This Standard is comprised of the following areas: System planning and procurement System maintenance Processes Training and awareness Contracting	PROS 19/04	ST Standards
Packing and Labelling Physical Records Fact Sheet All transfers of permanent physical records to the custody of Public Record Office Victoria (PROV) must follow the instructions in PROS 10/13 FS2c Packing and Labelling Physical Records Fact Sheet. This fact sheet should be used by agencies that have submitted and received approval for their PRO 21B form(s) and RDLs.	PROS 10/13 FS2c	FS Fact Sheets
Place of Deposit (POD) Attestation Form PRO 45 Place of Deposit (POD) Attestation Form is a declaration by the authorised representative of the body (or bodies) governing a POD that it complies with the Public Record Office Victoria (PROV) conditions regarding being a certified Place of Deposit.	PRO 45	F Forms
Place of Deposit (POD) Expression of Interest Form PRO 35 Expression of Interest: Place of Deposit Form contains the conditions for appointment under the Public Records Act 1973 as a Place of Deposit (POD) for public records of a local community.	PRO 35	F Forms
Places Appointed to Store and Manage State Archives Specification PROS 20/02 S2 Places Appointed to Store and Manage State Archives Specification sets out the requirements which must be met to obtain and retain appointment as a Class A Place of Deposit. Class A Places of Deposit are appointed by the responsible Minister under section 14 of the Public Records Act 1973 to hold records of permanent value (State Archives), as well as records of temporary value.	PROS 20/02 S2	SP Specifications
Plan for Determining Retention for Records in APROSS PRO 61 Plan for Determining Retention of Records in APROSS is a template that has been designed to meet the following PROV requirement outlined in PROS 20/02 Storage Standard: For physical records already held in an APROSS as at 17/12/2020:	PRO 61	F Forms
Plan for Transferring Records in APROSS to PROV PRO 62 Plan for Transferring Records in APROSS to PROV is a template that has been designed to meet the following PROV requirement outlined in PROS 20/02 Storage Standard: For the physical records already held in an APROSS as at 17/12/2020:	PRO 62	F Forms
Proposal to Transfer Records Form Use PRO 21A Proposal to Transfer Records Form to register a proposal to transfer permanent records (hardcopy or digital) to Public Record Office Victoria (PROV).	PRO 21A	F Forms
Receipt for Estrays Received into PROV Custody Form Estrays are public records that are occasionally removed from official custody, either deliberately or by mischance. Use PRO 40 Receipt for Estrays Received into PROV Custody Form to register estrays transferred into Public Record Office Victoria (PROV) custody.	PRO 40	F Forms
Record Storage: Authorisation and Inspection Programme Guideline PROS 11/01 G6 Record Storage: Authorisation and Inspection Programme Guideline provides information about the authorisation processes for: Agency Approved Public Record Office Storage Supplier (APROSS) State archive storage and inspection programme for APROSS facilities This guideline aims to assist organisations with meeting the principles set under PROS 11/01 Storage Standard.	PROS 11/01 G6	G Guidelines
Recordkeeping Implications of Cloud Computing Policy Recordkeeping Implications of Cloud Computing Policy gives direction for Victorian government agencies to support best practice recordkeeping when using cloud computing for the purposes of creating, managing, storing, accessing and disposing of public records.	Cloud Policy	P Policy
Records Storage Guideline PROS 11/01 G5 Records Storage Guideline provides useful and practical guidance on implementing the PROS 11/01 Storage Standard. This guideline has been produced to assist organisations with implementation of requirements associated with the location and construction, preservation and safety, identification and control, security, maintenance, and disaster management and recovery principles of PROS 11/01 Storage Standard.	PROS 11/01 G5	G Guidelines
Request for a Disposal Authority – Appraisal Report (Single Instance) Form Use PRO 46B Request for a Disposal Authority – Appraisal Report (Single Instance) Form to record the appraisal results of the records not covered by a Retention and Disposal Authority (RDA). Form PRO 46B must be completed for each of the record types requested for appraisal. This form is to be accompanied by a PRO 46A Request for Disposal Authority (Single Instance) Form.	PRO 46B	F Forms
Request for approval to transfer records to a Place of Deposit (POD) Form Use PRO 36 Request for approval to transfer records to a Place of Deposit (POD) Form to request approval from Public Record Office Victoria (PROV) to transfer public records which have been sentenced as temporary to a certified Place of Deposit (POD).	PRO 36	F Forms
Request for Disposal Authority (Single Instance) Form Use PRO 46A Request for Disposal Authority (Single Instance) Form to obtain a disposal authority for records not covered by an RDA. This form is to be accompanied by PRO 46B Request for a Disposal Authority – Appraisal Report (Single Instance) Form.	PRO 46A	F Forms
Series Arrangements & Control Records Fact Sheet PROS 10/13 FS1c Describing Series: Series Arrangement and Control Records Fact Sheet assists agencies in answering the following questions:	PROS 10/13 FS1c	FS Fact Sheets
Series Date Range Creation Fact Sheet PROS 10/13 FS1e Describing Series: Series Date Range Creation Fact Sheet will assist agencies in answering the following questions:	PROS 10/13 FS1e	FS Fact Sheets
Series Report: Subsequent Consignment Form The information provided in PRO 21B Series Report: Subsequent Consignment Form provides the basis for registration of your record series and consignments in the PROV archival catalogue. Use PRO 21B Series Report: New Series Form for new record series that have not yet been transferred to PROV.	PRO 21B	F Forms
Series Report: New Series Form The information provided in PRO 21B Series Report: New Series Form provides the basis for registration of your record series and consignments in the PROV archival catalogue. Use PRO 21B Series Report: Subsequent Consignment Form if records from the series have previously been transferred to PROV.	PRO 21B	F Forms
Social Media Recordkeeping Issues Paper Social Media Recordkeeping Issues Paper provides information for consideration, and invites input from agencies to inform the development of a Public Record Office Victoria (PROV) Social Media Recordkeeping Policy. It is not the purpose of this issues paper to provide an exhaustive list of social media sites, but addresses the broad categories of social media being used by Victoria Government agencies.	Social Media Issues Paper	IP Issue Papers
Social Media Recordkeeping Policy Social Media Recordkeeping Policy provides principles for making decisions and implementing actions about social media and recordkeeping across the Victorian Government.	Social Media Policy	P Policy
Statement of VERS Compliance Form PRO 47 Statement of VERS Compliance Form is only applicable to new versions of products that have been previously certified as VERS Compliant by Public Record Office Victoria (PROV).	PRO 47	F Forms
Storage Standard PROS 20/02 Storage Standard sets out the principles and requirements that Victorian public offices must comply with in order to ensure that records are stored appropriately and under arrangements authorised by the Keeper of Public Records. This includes requirements for public records held in all formats, whether stored in-house or by an external host or provider. This Standard is comprised of the following areas:	PROS 20/02	ST Standards
Storing and Managing State Archives Pre-Inspection Checklist Form Use PRO 52 Storing and Managing State Archives Pre-Inspection Checklist Form to seek appointment as an approved site to store State Archives. The form contains a set of criteria that must be completed and the results submitted to Public Record Office Victoria (PROV) prior to an inspection taking place.	PRO 52	F Forms
Strategic Management Guideline PROS 19/03 G Strategic Management Guideline provides advice on implementing the following areas of the PROS 19/03 Strategic Management Standard: Valuing records Establishment, governance and accountability Strategic planning Policy Digital transition Assessment and measurement Transferring functions outside the Victorian public sector Transferring functions between Victoria public offices	PROS 19/03 G	G Guidelines
Strategic Management Standard PROS 19/03 Strategic Management Standard sets out the principles and requirements that Victorian public offices must comply with in relation to the establishment, governance and strategic management of the records management program. This Standard is comprised of the following areas:	PROS 19/03	ST Standards
Transfer of State Archives: Physical Guideline PROS 10/13 G4 Transfer of State Archives: Physical Guideline covers the steps required to plan, implement and review a transfer of permanent physical records to Public Record Office Victoria (PROV) custody in order to become state archives. It focuses on the process of completing a specific records transfer project. Please note: this guideline is now expired, but may continue to provide some assistance for you.	PROS 10/13 G4	G Guidelines
Uplift Notification Form Use PRO 21C Uplift Notification Form to notify Public Record Office Victoria (PROV) that your records are ready to be delivered to the State Archives.	PRO 21C	F Forms
Use of Approved Places of Deposit (POD) Fact Sheet Use of Approved Places of Deposit (POD) Fact Sheet outlines the use of approved Places of Deposit (PODs).	Fact Sheet	FS Fact Sheets
Use of Back Up Technology to Archive Issues Paper Use of Back Up Technology to Archive Issues Paper proposes a position on the use of back-up technology to archive data within Victorian public offices. The scope of this issues paper is to clarify the risks and responsibilities of an agency using backup technology to archive data.	Back Up Tech Issues Paper	IP Issue Papers
Use of Back Up Technology to Archive Policy Use of Back Up Technology to Archive Policy provides principles for making decisions and implementing actions about use of back up technologies to archive across the Victorian Government.	Back Up Tech Policy	P Policy
Value and Risk Policy The Value and Risk Policy provides policy statements regarding taking a value and risk-based approach to resourcing and implementing records management programs and initiatives.	Value Risk Policy	P Policy

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Title	Document Number	Issue date
Adult Multicultural Education Services (AMES) RDA expiry date: 12/06/2023 This retention and disposal authority covers records documenting the function of providing settlement, training and employment assistance to refugees and newly arrived migrants to Victoria. Functions in PROS 13/03: EDUCATION AND TRAINING SETTLEMENT SERVICES EMPLOYMENT SERVICES Keywords: English, multicultural, migrant, refugee.	PROS 13/03	2019-09-02
Adult Parole Board RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing and monitoring offenders appearing before the Adult Parole Board. Functions in PROS 12/03: GUIDELINE DEVELOPMENT OFFENDER CASE MANAGEMENT. Keywords: corrections, offender, parole, prisoner.	PROS 12/03	2021-12-17
Aged Care Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating, supporting and delivering programs and services for older Victorians. Functions in PROS 09/10: CLIENT SERVICES AGED CARE SERVICE PROVIDER REGULATION INCIDENTS AND COMPLAINTS MANAGEMENT TRAINING PROGRAMS, RESEARCH AND GRANT ALLOCATION. Keywords: aged care, elderly, nursing home, regulation, senior.	PROS 09/10	2019-12-06
Alternative Dispute Resolution Services RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of alternative dispute resolution management including mediation, conciliation, and neutral evaluation services but excluding arbitration. Functions in PROS 15/04: ALTERNATIVE DISPUTE RESOLUTION MANAGEMENT. Keywords: conciliation, dispute, mediation.	PROS 15/04	2014-04-24
Anti-Corruption Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of detecting, investigating and preventing corruption and serious misconduct. It applies to records of the Independent Broad Based Anti-Corruption Commission and Office of Police Integrity. Functions in PROS 10/15: COMPLAINTS MANAGEMENT INVESTIGATIONS MANAGEMENT AUDITS, REVIEWS AND MONITORING CORRUPTION PREVENTION. Please note this RDA was previously titled RDA for Records of Office of Police Integrity. Keywords: complaints, investigations, law enforcement, misconduct, police.	PROS 10/15	2019-09-02
Building and Plumbing Regulation Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers the records of the building and plumbing regulation functions. These functions are carried out by the Victorian Building Authority (VBA) and its related statutory bodies. Functions in PROS 20/01: REGISTRATION AND LICENSING MANAGEMENT COMPLIANCE MANAGEMENT REGULATION MANAGEMENT. Keywords: building, plumbing, registration, licensing, permits, levy, compliance, regulation	PROS 20/01	2020-02-12
Cemetery and Crematoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing and maintaining cemetery and crematoria sites in Victoria. Functions in PROS 15/01: GOVERNANCE CEMETERY STRUCTURES DISPOSAL OF REMAINS LAND MANAGEMENT INVENTORY MANAGEMENT MEMORIALISATION EPHEMERAL DOCUMENTS. Keywords: burials, cemeteries, cremation, funeral, graves. If you are a Class B Cemetery Trust refer to PROS 15/01 FS1 Class B Cemetery Trusts - Records Required as State Archives Fact Sheet.	PROS 15/01	2015-02-26
Central Information Sharing RDA expiry date: N/A; current until revoked This retention and disposal authority covers the function of sourcing, compiling and sharing reports between agencies in a formal information sharing scheme. It was developed specifically for the family safety information sharing scheme. Please contact PROV if your agency would like to use this RDA for a comparable information sharing scheme. Functions in PROS 21/03: CENTRAL INFORMATION SHARING Keywords: family safety, information, reports, sharing.	PROS 21/03	2021-05-12
Child Protection and Family Services Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the functions of regulation and provision of care to children and young people at risk; adoption and permanent care; and the delivery of family service programs and services by the Department(s), their portfolio agencies and service providers responsible for these functions. Functions in PROS 08/12: CHILD PROTECTION CSO, OUT OF HOME SERVICE PROVIDER & CARER REGULATION CHILD DEATH INVESTIGATION & REPORTING COMPLEX CARE COORDINATION ADOPTIONS AND PERMANENT CARE SUBPOENA COMPLIANCE CONCESSIONS, GRANTS & REBATES CHILD PROTECTION ORDER CHECK MANAGEMENT FAMILY SERVICES CASE MANAGEMENT. Keywords: adoptions, children, family, foster care, youth.	PROS 08/12	2020-01-08
Children’s Court RDA expiry date: 30/06/2024 This retention and disposal authority covers records documenting the function of managing family and criminal cases involving children and young people. Functions in PROS 09/04: CASE MANAGEMENT COURT ADMINISTRATION. Keywords: children, courts, law, legal, youth.	PROS 09/04	2021-02-15
Common Administrative Functions RDA expiry date: N/A; current until revoked This general retention and disposal authority covers records documenting common administrative functions performed by Victorian Government agencies. Functions in PROS 07/01: COMMITTEES COMMUNITY RELATIONS CONTRACTING-OUT EQUIPMENT & STORES FINANCIAL MANAGEMENT FLEET MANAGEMENT GOVERNMENT RELATIONS INDUSTRIAL RELATIONS INFORMATION MANAGEMENT LEGAL SERVICES OCCUPATIONAL HEALTH & SAFETY (OH&S) PERSONNEL MANAGEMENT POLICY PROPERTY MANAGEMENT PUBLICATIONS REPORTING STAFF DEVELOPMENT STRATEGIC MANAGEMENT TECHNOLOGY & TELECOMMUNICATIONS. Keywords: administration, finance, HR, human resources, personnel.	PROS 07/01	2021-11-23
Complaint Handling Functions RDA expiry date: N/A; current until revoked The retention and disposal authority covers the functions of managing complaints and enquiries from the public, service providers, or other organisations, and conducting investigations and inquiries. It was developed for use by agencies that perform complaint handling as a major function. Functions in PROS 21/04: COMPLAINTS AND ENQUIRIES MANAGEMENT INVESTIGATIONS AND INQUIRIES Keywords: complaint, enquiry, inquiry, investigation.	PROS 21/04	2021-06-23
Consumer Affairs Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of consumer affairs regulation including the licensing, registration and regulation of business, occupations and groups as well as providing advice to consumers regarding renting and accommodation, shopping and trading. Functions in PROS 11/04:	PROS 11/04	2022-05-10
Converted or Digitised Records RDA expiry date: N/A; current until revoked This retention and disposal authority applies to original or source records that have been converted or digitised. It can be used by all public offices. Functions in PROS 19/07: ORIGINAL OR SOURCE RECORDS THAT HAVE BEEN CONVERTED OR DIGITISED. Keywords: conversion, digitisation, scanning, source records. See our Digitisation page for step-by-step guidance on meeting PROV digitisation and disposal requirements.	PROS 19/07	2019-08-01
Coronial Investigations, State Coroner’s Office RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of coronial investigations. Functions in PROS 99/05: BODY CARDS INQUEST DEPOSITION FILES CONTROL AND CASE MANAGEMENT RECORDS Keywords: coroner, death, investigations.	PROS 99/05	2019-12-06
Corrections Victoria RDA expiry date: 27/02/2025 This retention and disposal authority covers records documenting the function of managing Victoria's correctional system including offenders on custodial orders and of correctional facilities. Functions in PROS 12/02: CORRECTIONAL PROGRAM DEVELOPMENT ADMISSION & REGISTRATION MANAGEMENT OF OFFENDERS ON CUSTODIAL ORDERS MANAGEMENT OF OFFENDERS ON NON CUSTODIAL ORDERS POST SENTENCE SCHEME COMPLIANCE, DISCIPLINE AND MONITORING CORRECTIONAL FACILITY MANAGEMENT. Keywords: offender, prison, prisoner.	PROS 12/02	2021-12-17
County Court RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of the functions of the County Court. Functions in PROS 20/04: CRIMINAL JURISDICTION CIVIL JURISDICTION COURT ADMINISTRATION PROGRAMS AND SERVICES MANAGEMENT LEGACY RECORDS. Keywords: civil, courts, criminal, justice, law, legal.	PROS 20/04	2022-03-11
Curriculum & Assessment Functions RDA expiry date: 31/12/2024 This retention and disposal authority covers records documenting the function of providing curriculum, assessment and reporting for Victorian primary and secondary school students Functions in PROS 08/10: CURRICULUM ASSESSMENT AND PROCESSING OF RESULTS MANAGEMENT OF CANDIDATES REGULATION OF COURSE PROVISION COMPLIANCE RESEARCH, MEASUREMENT AND REPORTING PROFESSIONAL DEVELOPMENT AND TRAINING PROGRAM MANAGEMENT AWARDS. Keywords: education, primary schools, secondary schools, teaching.	PROS 08/10	2021-12-13
Disability Services Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating, supporting and delivering programs and services for Victorians with disabilities. Functions in PROS 08/13: CLIENT ADMISSION & REGISTRATION NON-RESIDENTIAL CLIENT SERVICES RESIDENTIAL CLIENT SERVICES DISABILITY SERVICE PROVIDER REGULATION INCIDENTS AND COMPLAINT MANAGEMENT TRAINING AND ADVICE PROGRAMS, STANDARDS AND RESEARCH. Keywords: disability, disabled, health, regulation.	PROS 08/13	2019-09-02
Dispute Settlement Centre of Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing dispute resolution services and training and accrediting mediators in Victoria. Functions in PROS 09/01: DISPUTE RESOLUTION QUALIFICATION MANAGEMENT MEDIATOR ENDORSEMENT. Keywords: dispute, mediation.	PROS 09/01	2018-11-19
Education & Early Childhood Development RDA expiry date: 30/06/2026 This retention and disposal authority covers records documenting the functions of managing government schools and the licensing and regulating of children's services. Functions in PROS 10/09: SCHOOL EDUCATION AND EARLY CHILDHOOD DEVELOPMENT PLANNING AND PROGRAM MANAGEMENT GOVERNMENT SCHOOL MANAGEMENT INTERNATIONAL EDUCATION SCHOOL TRANSPORT RESEARCH CHILD AND STUDENT HEALTH AND WELLBEING CHILDREN’S SERVICES LICENSING AND REGULATION CRITICAL INCIDENT MANAGEMENT – SCHOOLS EMERGENCY MANAGEMENT SCHOLARSHIPS AND AWARDS STUDENT MANAGEMENT. Keywords: childhood, children, education, schools, young people, youth.	PROS 10/09	2019-09-02
Electricity Generation Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of electricity generation by the former Victorian Government agency, State Electricity Commission of Victoria. Functions in PROS 22/03: ASSET MANAGEMENT (PLANT) BOARD COMMUNITY RELATIONS CONTRACTING SERVICES ELECTRICITY MARKETS ENERGY PROJECT DEVELOPMENT ENVIRONMENT MANAGEMENT FLEET MANAGEMENT FUEL MANAGEMENT GOVERNMENT RELATIONS HUMAN RESOURCES INDUSTRIAL RELATIONS INFORMATION MANAGEMENT LEGAL SERVICES OCCUPATIONAL HEALTH & SAFETY (OH&S) PLANT OPERATIONS STRATEGIC MANAGEMENT TRAINING & DEVELOPMENT	PROS 22/03	2022-03-29
Emergency Management Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of coordinating central services and resources to provide a comprehensive and integrated emergency management framework in Victoria. Functions in PROS 15/06: EMERGENCY MANAGEMENT. Keywords: disaster, emergency.	PROS 15/06	2015-08-14
Emergency Services Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of emergency services first response agencies. Functions in PROS 17/02: PREVENTION, MITIGATION AND RISK REDUCTION RESPONSE RELIEF AND RECOVERY AMBULANCE MEMBERSHIP SUBSCRIPTION SCHEME MANAGEMENT. Please note this retention and disposal authority does not cover records created by Emergency Management Victoria. For Emergency Management Victoria, use PROS 15/06 Retention and Disposal Authority for Records of the Emergency Management Function. Keywords: emergency, emergencies, prevention, mitigation, response, first response, relief, recovery, ambulance, membership.	PROS 17/02	2019-09-02
Emergency Services Telecommunications Authority RDA expiry date: 04/06/2023 The functions of this RDA have been streamlined and incorporated partially into PROS 17/02 Emergency Services Function RDA. PROV recommends usage of PROS 17/02 however PROS 13/02 may be used to authorise records disposal until it expires. Keywords: communication, emergency, phone.	PROS 13/02	2019-09-02
Employment, Investment and Industry Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating and monitoring Victorian workplaces in order to facilitate fair and reasonable industrial relations practices as well as delivering services to support business development in Victoria. Functions in PROS 08/04: INDUSTRIAL RELATIONS MANAGEMENT SMALL BUSINESS REGULATION AND PROTECTION GRANTS MANAGEMENT INDUSTRY AND REGIONAL DEVELOPMENT TOURISM MANAGEMENT. Keywords: business, industry, regulation.	PROS 08/04	2021-02-15
Energy and Associated Products and Services, Retailing of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of delivering state-owned energy consumer and retail services in Victoria. It applies to records created by former Victorian government agencies including: State Electricity Commission of Victoria Gas and Fuel Corporation of Victoria Gascor Generation Victoria. Functions in PROS 15/07: BUSINESS AND MARKET DEVELOPMENT MARKET OPERATIONS AND TRADES RETAIL SERVICES. Keywords: electricity, energy, gas, utilities.	PROS 15/07	2015-11-23
Energy Safety Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the Energy Safety function. Includes the electricity and gas safety functions performed by Energy Safe Victoria. Functions in PROS 22/01: PROGRAM DEVELOPMENT & MANAGEMENT REGULATION MANAGEMENT ELECTRICAL WORKER REGISTRATION & LICENSING MANAGEMENT COMPLIANCE MANAGEMENT Keywords: compliance, electrical, electricity, energy, gas, licensing, safety	PROS 22/01	2022-01-12
Energy Transmission and Distribution Network Services, Provision of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing state-owned energy services infrastructure in Victoria. It applies to records created by former Victorian government agencies including: State Electricity Commission of Victoria Gas and Fuel Corporation of Victoria Gascor Generation Victoria. Functions in PROS 15/08: CORPORATE AND STRATEGIC MANAGEMENT CUSTOMER MANAGEMENT AND SERVICES EDUCATION AND TRAINING ENVIRONMENTAL MANAGEMENT INCIDENT MANAGEMENT NETWORK MANAGEMENT PROPERTY MANAGEMENT BUSINESS AND MARKET DEVELOPMENT. Keywords: electricity, energy, gas, utilities.	PROS 15/08	2015-11-23
Environment Protection Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers the unique records documenting the Environment Protection function. Functions in PROS 19/10: ENVIRONMENT PROTECTION PROGRAM DEVELOPMENT AND MANAGEMENT ENVIRONMENT PROTECTION REGULATION MANAGEMENT ENVIRONMENTAL AUDIT MANAGEMENT ENVIRONMENTAL PLANNING REFERRAL MANAGEMENT ENVIRONMENT PROTECTION LICENSING, PERMITS AND APPROVALS MANAGEMENT ENVIRONMENT PROTECTION COMPLIANCE MANAGEMENT Keywords: audit, compliance, environment, environmental, inspection, investigation, license, monitoring, permit, pollution, protection, waste.	PROS 19/10	2019-11-28
Equal Opportunity Commission RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of investigating complaints and providing advice and support services related to discrimination. Functions in PROS 05/07: ENQUIRIES & COMPLAINTS COMMISSION APPOINTMENTS SPECIAL INVESTIGATIONS PROVISION OF ADVICE TRAINING AND PROMOTION. Keywords: discrimination, dispute, equal rights.	PROS 05/07	2019-12-06
Essential Services Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating essential utility services including electricity, gas, ports, rail and the supply of grain. Functions in PROS 08/09: INDUSTRY REGULATION COMPLIANCE ENERGY TARGET SCHEME MANAGEMENT. Keywords: electrical, energy, freight, gas, rail, regulation, utilities.	PROS 08/09	2018-11-19
Expert Panels RDA expiry date: N/A; current until revoked This retention and disposal authority covers functions unique to Expert Panels. Expert Panels occur where a group of specialised practitioners are appointed to a panel to discuss, deliberate, and make recommendations on a particular case or topic. Functions in PROS 18/03: PANEL ESTABLISHMENT AND ADMINISTRATION CASE MANAGEMENT COMPLAINTS. Keywords: medical panels, expert panels, establishment, administration, determination, case management, complaints.	PROS 18/03	2018-05-21
Expunged Convictions, Secondary Electronic Records RDA expiry date: N/A; current until revoked This retention and disposal authority covers secondary electronic records of expunged historical homosexual convictions held or controlled by Victoria Police and Office of Public Prosecutions. Functions in PROS 16/04: EXPUNGEMENT OF SECONDARY ELECTRONIC RECORDS OF HISTORICAL HOMOSEXUAL OFFENCES. Keywords: expungement, homosexual, prosecutions.	PROS 16/04	2016-07-19
Film Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing assistance to the film industry of Victoria. Functions in PROS 07/04: FUNDING & INCENTIVES APPLICATIONS PRODUCTION ATTRACTION. Keywords: arts, digital media, entertainment, films, media, movies, television, visual effects.	PROS 07/04	2017-09-22
Gambling and Liquor Regulation Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers the records of the gambling and liquor regulation functions. It applies to records created by: the Victorian Commission of Gambling and Liquor Regulation (VCGLR) Office of Liquor, Gaming and Racing Victorian Gambling and Casino Control Commission (VGCCC) Special Manager for the Melbourne Casino Operator. Functions in PROS 19/01: LICENSING, PERMIT AND APPROVALS MANAGEMENT COMPLIANCE MANAGEMENT REGULATION MANAGEMENT. Keywords: gambling, gaming, casino, liquor, alcohol, licensing, permits, compliance, regulation	PROS 19/01	2019-04-08
Gaming and Racing, Office of RDA expiry date: 30/06/2023 This retention and disposal authority covers records documenting the function of regulating Victoria's gaming and racing industry. Functions in PROS 04/07: BOOKMAKERS AND BOOKMAKERS CLERKS REGISTRATION COMMITTEE LICENCING OF RACE CLUBS RACING APPEALS TRIBUNAL MISCELLANEOUS APPROVAL FOR LICENCE / PERMIT RECORDS. Keywords: betting, gaming, gambling, races, racing, regulation.	PROS 04/07	2019-12-06
Higher and Further Education Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of higher and further education institutions. The research function can also be used by all public offices conducting research in collaboration with institutions or the equivalent level of research. Functions in PROS 16/07: STUDENT MANAGEMENT TEACHING AND LEARNING RESEARCH GOVERNANCE SUPPORT SERVICES MANAGEMENT EXTERNAL ENGAGEMENT COMMERCIALISATION. Keywords: university, universities, TAFE, qualifications, training, students, curriculum, assessment, research.	PROS 16/07	2019-09-02
Historical Homosexual Conviction Expungement Scheme RDA expiry date: N/A; current until revoked This retention and disposal authority covers functions unique to the assessment of applications for the expungement of convictions or findings of guilt relating to "historical homosexual offences" as defined in the Historical Homosexual Conviction Expungement Scheme, created under Part 8 of the Sentencing Act 1991. Functions in PROS 18/02: APPLICATIONS AND ASSESSMENT OF APPLICATIONS. Keywords: expungement, conviction, homosexual, application.	PROS 18/02	2018-05-21
Hospital Administrative Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of administrative functions undertaken by hospitals and health services that support the provision of clinical services to patients. Functions in PROS 17/04:	PROS 17/04	2020-07-01
Housing Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing public housing, providing services to public housing clients and the homeless as well as regulating non-government organisations such as Housing Associations. Functions in PROS 08/14: PROGRAM AND STANDARDS DEVELOPMENT AND REVIEW PUBLIC HOUSING CLIENT MANAGEMENT PROPERTY MANAGEMENT REGULATION OF NON GOVERNMENT HOUSING SERVICES EMPLOYMENT AND FINANCIAL ASSISTANCE INCIDENTS AND COMPLAINTS MANAGEMENT TRAINING RESEARCH COMPETITIONS AND AWARDS. Keywords: homeless, housing, rentals, tenants.	PROS 08/14	2018-11-19
Information Regulation Function RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of information regulation, carried out by the Victorian Information Commissioner and its successor agencies. Functions in PROS 10/16: POLICY, ADVICE AND COMPLIANCE MANAGEMENT PROSECUTIONS MANAGEMENT AWARENESS MANAGEMENT. Keywords: confidential, information, personal, privacy, private, sensitive.	PROS 10/16	2019-09-03
Infrastructure, Department of RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of developing programs related to Victoria's infrastructure including land planning, heritage and transport management. Functions in PROS 00/02:	PROS 00/02	2019-12-06
Integrity System Oversight Function RDA expiry date: 09/01/2025 This retention and disposal authority covers records documenting the function of overseeing the use of coercive and covert powers by select law enforcement agencies. Functions in PROS 12/01: OVERSIGHT USE OF COERCIVE POWERS OVERSIGHT USE OF COVERT POWERS. Keywords: corruption, law enforcement, police, surveillance.	PROS 12/01	2021-12-13
Juries Commissioner’s Office RDA expiry date: 30/04/2023 This retention and disposal authority covers records documenting the function of managing juries and jury services for the County and Supreme Courts. Functions in PROS 13/01: JURY MANAGEMENT. Keywords: courts, juries.	PROS 13/01	2013-04-30
Land Registry RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing land administration and property information. Functions in PROS 07/10: CROWN GRANT REGISTER MANAGEMENT LAND TITLE REGISTRATION & DEALINGS ADMINISTRATION SUBDIVISION AND CONSOLIDATION OF LAND. Keywords: land, land titles, property.	PROS 07/10	2019-12-06
Law Reform Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of developing, reviewing and recommending reform of Victoria's laws. Functions in PROS 08/05: MANAGEMENT OF LAW REFORM. Keywords: law, legal, legislation.	PROS 08/05	2017-09-22
Legal Aid Function RDA expiry date: N/A; current until revoked This retention and disposal authority authorises the disposal of records of the Legal Aid function including the functions performed by Victoria Legal Aid. Functions in PROS 22/05: PROVISION AND MANAGEMENT OF AID PROVISION AND MANAGEMENT OF FINANCIAL ASSISTANCE Keywords: advocacy, aid, assistance, financial, grants, lawyers, legal, representation.	PROS 22/05	2022-06-10
Legal Services Board RDA expiry date: 31/12/2023 This retention and disposal authority covers records documenting the function of regulating the legal profession in Victoria including the registration of legal providers. Functions in PROS 09/02: LEGAL PROFESSION RULES DEVELOPMENT LEGAL PROVIDER REGULATION TRUST ACCOUNT ADMINISTRATION APPOINTMENTS, APPROVALS & ELECTIONS ADMINISTRATION OF EXTERNAL DELEGATIONS COMPETITION INVESTIGATIONS MANAGEMENT. Keywords: lawyers, legal, regulation.	PROS 09/02	2021-12-13
Legal Services Commissioner RDA expiry date: 31/12/2023 This retention and disposal authority covers records documenting the function of receiving and managing complaints about lawyers as well as providing education programs to lawyers and the public. Functions in PROS 08/11: ENQUIRIES & COMPLAINTS MANAGEMENT DISCIPLINARY APPLICATIONS EDUCATION. Keywords: law, lawyers, legal.	PROS 08/11	2021-12-13
Liquor Licensing Functions (created to 31 December 1998) RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing liquor licensing in Victoria up to 31 December 1998. Functions in PROS 11/08: BINGO RECORDS COMMISSION MANAGEMENT RECORDS CLUB RECORDS FEE ASSESSMENT RECORDS INQUIRY RECORDS LICENCE APPLICATION RECORDS LICENCE RECORDS PARTICULAR OCCASION PERMIT (POP) RECORDS PERMIT RECORDS PLAN RECORDS RECORDS OF THE COMMISSION HEARINGS AND DECISIONS. Keywords: alcohol, licences, liquor.	PROS 11/08	2021-12-13
Lobbyists, Regulation of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of administering the regulation of lobbyists, including records created under the Public Administration Act 2004. Records created and held by the Victorian Public Sector Commission are included within the scope of this Authority. Functions in PROS 16/05: REGULATION OF LOBBYSISTS. Keywords: lobbying, lobbyists, Victorian Public Sector Commission, VPSC.	PROS 16/05	2016-08-22
Local Government Functions RDA expiry date: N/A; current until revoked This general retention and disposal authority covers records documenting the functions of local government such as managing waste collection, public recreation facilities and town planning within local Victorian councils. Functions in PROS 09/05: ANIMAL MANAGEMENT BUILDING COMMUNITY AND ECONOMIC DEVELOPMENT COMMUNITY SERVICES EMERGENCY MANAGEMENT ENVIRONMENTAL HEALTH ENVIRONMENTAL MANAGEMENT GOVERNANCE LAND USE PLANNING RATES AND VALUATIONS RECREATIONAL AND CULTURAL SERVICES SERVICE INFRASTRUCTURE MANAGEMENT. Keywords: city, community, council, local government, municipality, shire.	PROS 09/05	2019-11-22
Magistrates' Court of Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers the records of the Magistrates' Court of Victoria and its predecessors. Functions in PROS 21/01: CRIMINAL JURISDICTION CIVIL JURISDICTION MUNICIPAL ELECTORAL TRIBUNAL FAMILY LAW FAMILY VIOLENCE/INTERVENTION ORDERS LICENSING COURT ADMINISTRATION PROGRAMS & SERVICES LEGACY RECORDS Keywords: civil, courts, criminal, justice, law, legal, magistrates'.	PROS 21/01	2021-12-10
Major Infrastructure and Development Projects RDA expiry date: N/A; current until revoked This retention and disposal authority covers the delivery of major infrastructure and development projects, such as property, land, precinct and social and economic capital works projects. Functions in PROS 19/09: PROPOSAL AND INITIATION MANAGEMENT, BUILDING AND CONSTRUCTION CLOSURE AND HANDOVER Keywords: building, capital works, construction, development, infrastructure, land, planning, precinct.	PROS 19/09	2019-11-27
Major Road Management Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing the road network in Victoria including road planning and construction, maintenance and traffic and safety management. Functions in PROS 10/05: ROAD PLANNING AND CONSTRUCTION ROAD SAFETY MANAGEMENT ROAD INSPECTION AND MAINTENANCE TRAFFIC MANAGEMENT TRAINING EMERGENCY AND INCIDENT MANAGEMENT RESEARCH DESIGN STANDARDS, SPECIFICATIONS AND MATERIALS MANAGEMENT MANAGEMENT OF PROPERTY ENQUIRIES. Keywords: cars, roads, traffic, transport, VicRoads.	PROS 10/05	2020-05-05
Medico Legal Death Investigation RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing independent forensic medical and scientific expertise for investigations into deaths to certify the cause and manner of unnatural and unexplained deaths. Functions in PROS 15/02: MEDICO-LEGAL DEATH INVESTIGATIONS. Keywords: death, forensic medicine, medical.	PROS 15/02	2015-04-02
Melbourne 2006 Commonwealth Games RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing the 2006 Commonwealth Games in Melbourne. Functions in PROS 05/08:	PROS 05/08	2019-09-02
Mental Health Tribunal RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of determining appropriate mental health treatment for Victorians with mental illness. Functions in PROS 05/05: REGISTER HEARING RECORDS BACKGROUND AND EVIDENCE MATERIAL FOR BOARD DECISION MAKING. Keywords: medical, mental health, treatment.	PROS 05/05	2015-02-06
Mental Health, Alcohol and Drugs Services Functions RDA expiry date: 30/06/2023 This retention and disposal authority covers records documenting the function of regulating mental heath, alcohol and drug services provided to the Victorian community. Functions in PROS 09/09: PROGRAMS, PRACTICE STANDARDS, GUIDELINES & RESEARCH FORENSIC LEAVE & SPECIAL LEAVE APPEALS MANAGEMENT MENTAL HEALTH & DRUGS SERVICE PROVIDER REGULATION INCIDENT AND COMPLAINT MANAGEMENT ALLOCATION OF TRUST FUNDS TRAINING CLINICAL CLIENT SERVICES (up to 1996) ALCOHOL AND DRUG CLIENT CASE MANAGEMENT. Keywords: alcohol, drugs, mental health, regulation, treatments.	PROS 09/09	2019-10-10
Museum and Gallery Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of developing and managing collections, their exhibition and access by/engagement with audiences, and specialised commercial operations related to the acquisition and maintenance of the collection. Functions in PROS 17/03: AUDIENCE ENGAGEMENT COLLECTION DEVELOPMENT AND MANAGEMENT EXHIBITION MANAGEMENT COMMERCIAL OPERATIONS. Keywords: acquisition, arts, bequests, collection, exhibition, gallery, membership, museum, preservation, sponsorship, storage.	PROS 17/03	2017-08-03
National Bodies Administrative Records RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting various common administrative functions performed by national bodies established under national schemes where constitutional powers rest with states and territories, and not the commonwealth, and where the bodies concerned are not otherwise commonwealth bodies. Functions in PROS 13/07:	PROS 13/07	2019-09-02
National Registration and Accreditation Scheme for Health Practitioners RDA expiry date: N/A; current until revoked This retention and disposal authority provides agreed upon retention and disposal requirements across all Australian States and Territories for the records of unique functions of the National Registration and Accreditation Scheme for Health Practitioners. Functions in PROS 18/01: REGISTRATION AND ACCREDITATION STANDARDS, CODES, GUIDELINES AND PROCEDURES HEALTH PRACTITIONER REGISTRATION AND REGULATION ACCREDITATION. Keywords: accreditation, health practitioners, registration, regulation.	PROS 18/01	2018-02-27
Nurses Board of Victoria (created to 30 June 2010) RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating the nursing profession prior to 1 July 2010. Functions in PROS 04/06: REGISTRATION OF NURSES ACCREDITATION AND PRACTICE STANDARDS INQUIRIES / INVESTIGATIONS MANAGEMENT. Keywords: health, medicine, nurses, regulation.	PROS 04/06	2019-09-02
Office of the Chief Parliamentary Counsel RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of legislative drafting and publication in Victoria, carried out by the Office of the Chief Parliamentary Counsel. Functions in PROS 22/02: LEGISLATIVE DRAFTING LEGISLATIVE PUBLICATION Keywords: legislative, publication, print, printer	PROS 22/02	2022-01-11
Ombudsman Victoria RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of investigating complaints about Victorian government departments, most statutory authorities and local government. Functions in PROS 05/01: ENQUIRIES AND COMPLAINTS MANAGEMENT COMPLIANCE MONITORING PARLIAMENTARY REFERRALS DELEGATION MANAGEMENT. Keywords: complaints, investigations, ombudsman.	PROS 05/01	2019-12-06
Organisational Response to Child Sexual Abuse Incidents and Allegations RDA expiry date: N/A; current until revoked This retention and disposal authority covers records concerning allegations and incidents of child sexual abuse. It includes reporting, inquiring and investigation of allegations, as well as the provision of support and redress to individuals. It also includes the development, implementation and review of organisational policy and guidelines in relation to the prevention, identification, and response to child sexual abuse incidents and allegations. This includes records of this nature created through an agency’s reporting, oversight or regulatory relationships with other agencies. Keywords: abuse, allegations, child, children, incidents, sexual abuse.	PROS 19/08	2019-07-10
Patient Information RDA expiry date: N/A; current until revoked This general retention and disposal authority covers records documenting the function of delivering public medical services and managing patient information. Functions in PROS 11/06: PATIENT ASSESSMENT, REGISTRATION AND ADMISSION PATIENT TREATMENT AND CARE DIAGNOSTIC AND TESTING SERVICES STATUTORY REPORTING AND MONITORING OF PATIENTS DISCHARGING PATIENTS AND POST CARE ACCESS TO PATIENT INFORMATION STERILISATION OF MEDICAL EQUIPMENT. Keywords: health, hospitals, medical, medicine, patients, treatments.	PROS 11/06	2019-11-14
Port of Melbourne RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing and developing the Port of Melbourne. Functions in PROS 08/06: ENVIRONMENTAL MANAGEMENT INFRASTRUCTURE MANAGEMENT PORT OPERATIONS PROPERTY MANAGEMENT SAFETY, SECURITY AND EMERGENCY MANAGEMENT STAKEHOLDER MANAGEMENT VESSEL MANAGEMENT CHANNEL DEEPENING PROJECT (CDP). Keywords: boats, marine, maritime, ports, ships.	PROS 08/06	2018-11-19
Post Compulsory Education and Skills Training Services RDA expiry date: 06/08/2025 This retention and disposal authority covers records documenting the function of supporting and managing the provision of post compulsory education and skills training services in Victoria including apprenticeships. Functions in PROS 15/05: PLANNING, PROGRAM & GUIDELINE DEVELOPMENT PROVIDER GOVERNANCE CURRICULUM DEVELOPMENT & SUBSIDISING RESEARCH & MONITORING APPRENTICESHIP & TRAINEESHIP REGULATION & SUPPORT STAKEHOLDER TRAINING & INFORMATION. Keywords: apprenticeships, education, training.	PROS 15/05	2019-09-02
Premier and Cabinet, Department of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of the management of the program of business for cabinet and cabinet committees as well as advising government on emerging policy issues, managing inter-government relations and leading the Victorian public service. Functions in PROS 13/06: CABINET BUSINESS MANAGEMENT EXECUTIVE COUNCIL STRATEGIC POLICY MANAGEMENT ESTABLISHMENT AND RESTRUCTURING OF GOVERNMENT MINISTERIAL INQUIRY MANAGEMENT SECURITY MANAGEMENT COMMUNITY RELATIONS INTER-GOVERNMENT RELATIONS INTERNATIONAL AID INTERNATIONAL STUDENT SUPPORT. Keywords: cabinet, DPC, policy, premier.	PROS 13/06	2017-05-04
Primary Industries, Department of RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of regulating the natural resource industry in Victoria. Functions in PROS 04/01: NATURAL RESOURCES MANAGEMENT. Keywords: fisheries, minerals, natural resources, timber, petroleum.	PROS 04/01	2019-12-06
Prison Records (created to 31 August 2006) RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing prisons and prisoners in Victoria up to 31 August 2006. Functions in PROS 96/10: SUMMARY PRISONER RECORDS REPORTS INVENTORIES REGISTERS PRISON FORMS WARRANTS PRISONER FILES STAFFING RECORD COMMUNITY BASED ORDER FILES ELECTRONIC DATA PRISONER TELEPHONE CALL MANAGEMENT. Keywords: incarceration, jails, offenders, prisons, prisoners.	PROS 96/10	2021-02-15
Professional Registration and Accreditation Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers the records of the professional registration and accreditation function. These functions are carried out by the Victorian Legal Admissions Board (VLAB) and the Veterinary Practitioners Registration Board of Victoria. Functions in PROS 19/02: REGISTRATION AND ACCREDITATION STANDARDS, CODES, GUIDELINES AND PROCEDURES PRACTITIONER REGISTRATION AND REGULATION ACCREDITATION. Keywords: accreditation, courts, justice, law, lawyers, legal, practitioners, profession, professionals, register, registration.	PROS 19/02	2019-04-30
Public Advocate, Office of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing guardianship and advocacy services for people who need advocacy assistance due to an impairment. Functions in PROS 03/02: OFFICE OF PUBLIC ADVOCATE CASE MANAGEMENT POLICY DEVELOPMENT VOLUNTEER PROGRAMS. Keywords: disability, impairment, mental illness.	PROS 03/02	2018-06-13
Public Health Functions RDA expiry date: 12/02/2023 This retention and disposal authority covers records documenting the function of protecting and improving the health of the Victorian community. Functions in PROS 08/15: CEMETERIES AND CREMATORIA REGULATION CHRONIC DISEASE PREVENTION COMMUNICABLE DISEASE CONTROL DRUGS AND POISONS REGULATION ENVIRONMENTAL HEALTH MANAGEMENT FOOD SAFETY MANAGEMENT PEST CONTROL INDUSTRY REGULATION RESEARCH ETHICS EMERGENCY RESPONSE PLANNING STATE-WIDE HEALTH REPORTING. Keywords: diseases, drugs, emergencies, health, poisons, regulation.	PROS 08/15	2021-12-13
Public Interest Monitor, Office of RDA expiry date: 25/06/2023 This retention and disposal authority covers records documenting the function of scrutinising and testing of applications made to courts and tribunals to determine if they satisfy the public interest. Functions in PROS 13/04: PUBLIC INTEREST OVERSIGHT OF APPLICATIONS TO COURTS AND TRIBUNALS. Keywords: law enforcement, police, privacy, surveillance.	PROS 13/04	2013-06-25
Public Prosecutions, Office of RDA expiry date: 30/06/2023 This retention and disposal authority covers records documenting the function of prosecuting serious offences and conducting criminal appeals in Victoria’s courts. Functions in PROS 04/03: WORK IN PROGRESS FILE CONTROL RECORDS AND INDEXES MELBOURNE COUNTY COURT AND COUNTY CIRCUIT COURT APPEAL FILES CORONIAL INQUEST FILES BAIL APPLICATION FILES (SUPREME COURT) CIVIL LITIGATION FILES. Keywords: courts, crimes, law, legal, litigation.	PROS 04/03	2019-12-06
Public Record Office Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing the state archives and regulating government recordkeeping. Functions in PROS 10/12: ACCESS MANAGEMENT APPRAISAL & DISPOSAL REGULATION INTELLECTUAL CONTROL PHYSICAL CONTROL PRESERVATION PROMOTION & OUTREACH RECORDKEEPING REGULATION TRAINING SERVICES. Keywords: archives, collection management, information management, PROV, recordkeeping, records, records management.	PROS 10/12	2017-03-03
Public Transport and Victorian Rail Track Corporation RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing and delivering train and tram public transportation. Functions in PROS 96/20: ROLLING STOCK, PLANT, EQUIPMENT AND MAINTENANCE RECORDS RAILWAY ROLLING STOCK OPERATIONS/SAFE WORKING RECORDS TRAMWAYS ROLLING STOCK OPERATIONS/SAFEWORKING RECORDS. Keywords: PTV, railways, trains, trams, transport.	PROS 96/20	2017-09-22
Public Transport Ticketing RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of public transport ticketing. Functions in PROS 18/04: TICKETING AND FARES MANAGEMENT. Keywords: public transport, ticketing, tickets.	PROS 18/04	2018-06-22
Registrar-General, Office of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing the registration of land in Victoria. Functions in PROS 07/09: GENERAL LAW LAND MANAGEMENT REGISTRATION OF APPLICATIONS TO BRING LAND UNDER THE TRANSFER OF LAND ACT 1958 REGISTRATION OF MORTGAGES AND LIENS POWERS OF ATTORNEY. Keywords: land, property, registration.	PROS 07/09	2022-04-14
Registry of Births, Deaths & Marriages RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of registering and recording births, adoptions, marriages, deaths and name changes in Victoria, as well as providing family history and civil marriage services. Functions in PROS 09/07: REGISTRATION OF LIFE EVENTS ACCESS MANAGEMENT MANAGEMENT OF CORRECTIONS TO REGISTERS INVESTIGATIONS MANAGEMENT MANAGEMENT OF REGISTRY CIVIL MARRIAGE SERVICE REGISTER OF RELIGIOUS MINISTERS. Keywords: adoptions, BDM, births, deaths, registrations.	PROS 09/07	2019-12-06
Residential Tenancies Bond Authority RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing all Victorian residential tenancy bonds. Functions in PROS 04/02: BONDS FORMS SCANNED IMAGES BONDS FORMS. Keywords: bonds, leases, rentals, property, tenants.	PROS 04/02	2017-02-03
Royal Botanic Gardens Board RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing botanic gardens and collections of plants and botanical research and information. Functions in PROS 10/04: GARDENS MANAGEMENT MANAGEMENT OF THE STATE BOTANICAL COLLECTION PUBLIC PROGRAMS RESEARCH MANAGEMENT GARDENS ADMINISTRATION. Keywords: botanical, botanic gardens, gardens, plants.	PROS 10/04	2019-12-06
Royal Commissions, Boards of Inquiry and Formal Reviews RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of Royal Commissions, boards of inquiry and formal reviews established and conducted under the Inquiries Act 2014. This RDA only applies to records created and received by an inquiry body. Disposal of public offices' records of contribution to a formal inquiry is authorised by the General Disposal Authority for Records of Common Administrative Functions. Functions in PROS 17/01: ESTABLISHMENT AND ADMINISTRATION INQUIRY, INVESTIGATION AND RESEARCH REPORTING. Keywords: royal commissions	PROS 17/01	2017-02-28
Rural Finance RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of promoting and supporting rural industries and economic growth in regional Victoria. Functions in PROS 08/08: RURAL FINANCE LAND DEVELOPMENT. Keywords: farmers, farming, finance, regional, rural.	PROS 08/08	2018-11-19
Schools RDA expiry date: N/A; current until revoked This Standard replaces PROS 01/01 Retention and Disposal Authority for School Records. Schools should note that retention periods for some records have been increased and records must be retained for the periods specified in this Standard. Schools should consult with the Records Management Unit at the Department of Education and Training for further advice. Records that have already been sentenced as permanent under PROS 01/01, and proposed for transfer to PROV, may require resentencing before transfer at the discretion of PROV. This Retention and Disposal Authority (RDA) covers the records created by government schools providing Foundation (formerly named but still also known as Prep) to Year 12 school education in the State of Victoria.	PROS 22/06	2022-11-11
Service Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority authorises the disposal of records of Service Victoria, including identity verification. Functions in PROS 21/05: CUSTOMER SERVICE MANAGEMENT IDENTITY VERIFICATION Keywords: application, credentials, customer, identity, service, transactions, verification.	PROS 21/05	2021-11-10
Sheriff's Operations RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of enforcing warrants and orders issued by Victorian courts. Functions in PROS 06/04: WARRANTS MANAGEMENT ASSETS MANAGEMENT SERVICE AND EXECUTION OF PROCESS INVESTIGATIONS MANAGEMENT JOINT OPERATIONS. Keywords: courts, law enforcement, warrants.	PROS 06/04	2017-02-03
Standard Setting and Organisational Performance Monitoring Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of standard setting and organisational performance monitoring. The following agencies can use this RDA: Victorian Public Sector Commission (VPSC), Dairy Food Safety Victoria, Office of the Victorian Information Commissioner, Environment Protection Authority (EPA), Victorian Building Authority (VBA), Crime Statistics Agency (class 1.2), Victorian Managed Insurance Authority (function 1). Please contact us if you would like to use this RDA. Functions in PROS 16/06: DEVELOPMENT OF STANDARDS AND CODES ORGANISATIONAL PERFORMANCE SERVICES. Keywords: audits, codes, compliance, guidelines, performance, reviews, standards.	PROS 16/06	2016-10-04
State Revenue Office RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of administering Victoria's taxation legislation and collecting taxes, duties and levies. Functions in PROS 12/04: CUSTOMER MANAGEMENT REVENUE MANAGEMENT ADMINISTRATION OF BENEFITS INVESTIGATIONS AND PROSECUTIONS EDUCATION. Keywords: finance, money, revenue, SRO, taxes.	PROS 12/04	2021-12-13
State Trustees Limited RDA expiry date: 20/08/2023 This retention and disposal authority covers records documenting the function of providing financial and legal assistance to Victorians who, due to mental illness, injury or disability, are unable to fully manage their own affairs. Functions in PROS 07/05: WILLS SERVICES ATTORNEYSHIP AND GUARDIANSHIP SERVICES ESTATE MANAGEMENT RETAIL FINANCIAL SERVICES TRUST ADMINISTRATION ADMINISTRATOR SERVICES FOR REPRESENTED PERSONS. Keywords: estates, power of attorney, trustees, wills.	PROS 07/05	2019-12-06
Statewide Health Services RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of governance of the public hospital system and public health services as well as health planning and the setting of health standards. Functions in PROS 12/05: HEALTH SERVICE PLANNING AND PROGRAM DEVELOPMENT SETTING OF HEALTH STANDARDS PUBLIC HOSPITALS AND HEALTH SERVICES GOVERNANCE PRIVATE HOSPITALS AND HEALTH SERVICE PROVIDERS REGULATION TRAINING RESEARCH AND CLINICAL TRIALS NEWBORN SCREENING COUNSELLING SERVICES COMPETITIONS AND AWARDS. Keywords: health, hospitals, medical, medicine.	PROS 12/05	2021-12-13
Supreme Court RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing cases heard in the Supreme Court, as well as admission of legal practitioners, as administered by Victoria Legal Admissions Board. Functions in PROS 11/02: CASE MANAGEMENT FUNDS IN COURT ADMINISTRATION LEGAL PROFESSION ADMISSION & APPOINTMENTS COURT ADMINISTRATION JURY MANAGEMENT. Keywords: civil, courts, criminal, justice, law, legal.	PROS 11/02	2017-05-12
Surveyor-General RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing crown (government) land through land, cadastre and survey administration including the registration of surveyors. Functions in PROS 07/08: REGISTRATION OF LICENSED SURVEYORS CROWN LAND SURVEY CROWN LAND REGISTRY MANAGEMENT OF PERMANENT SURVEY MARKS. Keywords: cadastral, cadastre, land, maps, surveyors, surveys.	PROS 07/08	2017-09-22
Sustainability & Environment, Department of RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of managing and protecting Victoria’s natural environment and cultural heritage. Functions in PROS 05/09: NATURAL RESOURCE MANAGEMENT PLANNING, LAND USE AND MONITORING CULTURE AND COMMUNITY. Keywords: environment, heritage, land, natural resources, sustainability.	PROS 05/09	2019-12-06
Taxi, Hire Car and Driving Instructor Regulation Functions RDA expiry date: 30/06/2023 This retention and disposal authority covers records documenting the function of regulating taxi, hire car and driving instructor services in Victoria. Functions in PROS 10/06: DRIVER AND OPERATOR AUTHORISATION COMPLIANCE TAXI CONCESSION PROGRAMS MANAGEMENT TAXI SECURITY. Keywords: cars, driving instructors, hire cars, regulation, taxis, transport.	PROS 10/06	2019-09-02
Telecommunications Asset Management Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing state-owned telecommunications infrastructure assets such as cables, network routers and switches. Functions in PROS 14/04: TELECOMMUNICATIONS ASSET MANAGEMENT. Keywords: communications, networks, phones, telecommunications.	PROS 14/04	2014-10-06
Training, Accredited RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of developing and delivering accredited training within Victorian government agencies which are Registered Training Organisations. Functions in PROS 16/01: ACCREDITED TRAINING. Keywords: training, RTO.	PROS 16/01	2019-09-02
Training, Non-Accredited RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of developing and delivering non-accredited training within Victorian Government agencies. Functions in PROS 16/02: NON-ACCREDITED TRAINING. Keywords: training.	PROS 16/02	2019-09-18
Transport Accident Prevention and Assistance Functions RDA expiry date: 15/08/2024 This retention and disposal authority covers records documenting the function of managing the transport accident scheme such as providing services and assistance to transport accident victims as well as developing accident prevention programs in Victoria. Functions in PROS 14/01: NO FAULT COMPENSATION AND DAMAGES SCHEME MANAGEMENT COMPENSATION MONITORING, INVESTIGATION, DEFENCE AND PROSECUTION RESEARCH TRANSPORT ACCIDENT ASSISTANCE TRANSPORT ACCIDENT PREVENTION. Keywords: accidents, cars, roads, transport.	PROS 14/01	2014-08-15
Transport Asset Management Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing state-owned transport infrastructure assets such as rail tracks, locomotives, trams, bridges, rolling stock and stations. Functions in PROS 14/03: TRANSPORT ASSET MANAGEMENT. Keywords: bridges, stations, trains, trams, transport.	PROS 14/03	2014-10-06
Treasury and Finance, Department of RDA expiry date: 31/12/2022 This retention and disposal authority covers records documenting the function of management and administration of the state’s budget as well as providing economic, financial and resource management advice to the Victorian government. Functions in PROS 99/02: BUDGET MANAGEMENT POLICY DEVELOPMENT CABINET BUSINESS MANAGEMENT CONTRACT AND PROJECT MANAGEMENT CORPORATE REPORTING LEGISLATION AND REGULATION MANAGEMENT. Keywords: budgets, DTF, finances, resources, treasury.	PROS 99/02	2021-12-13
Vehicle Registration & Driver Licensing RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of regulating the registering of vehicles and the licensing of drivers in Victoria. Functions in PROS 09/08: DRIVER LICENSING REGULATION REGULATION OF VEHICLE REGISTRATION REGULATING COMMERCIAL OPERATORS MANAGEMENT OF VEHICLE SECURITIES REGISTER MASS AND DIMENSION REGULATIONS TOW TRUCK REGULATION. Keywords: cars, drivers, licences, trucks, vehicles, VicRoads.	PROS 09/08	2022-05-11
Victims of Crime Assistance Tribunal RDA expiry date: 31/12/2024 This retention and disposal authority covers records documenting the function of providing financial assistance to victims of crimes committed in Victoria. Functions in PROS 04/08: CASE FILES CASE FILE SUMMARY RECORDS. Keywords: assistance, crimes, tribunals, victims.	PROS 04/08	2021-05-28
Victims Support Services Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing support services to people effected by crime in Victoria. Functions in PROS 11/03: VICTIMS REGISTER MANAGEMENT VICTIM SUPPORT PRISONER COMPENSATION QUARANTINE FUND ADMINISTRATION. Keywords: assistance, crimes, victims.	PROS 11/03	2021-02-15
Victoria Police RDA expiry date: 22/12/2023 This retention and disposal authority covers records documenting the function of providing policing services to the Victorian community. The functions of Emergency Communications and Incident and Emergency Preparedness and Response have been streamlined and incorporated into PROS 17/02 Emergency Services Function RDA. PROV recommends usage of PROS 17/02 however PROS 10/14 may be used to authorise records disposal until it expires. Functions in PROS 10/14:	PROS 10/14	2022-07-29
Victorian Cervical Cytology Registry RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing organised cervical screening and registering Pap test results within Victoria. Functions in PROS 04/04: MATCHING A WOMAN’S RECORD PATHOLOGY FOLLOW-UP AND REMINDER SERVICE CORRESPONDENCE REPORTS. Keywords: female, health, medical, pap tests, women.	PROS 04/04	2017-02-03
Victorian Civil and Administrative Tribunal (VCAT) RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of managing proceedings heard before the Victorian Civil and Administrative Tribunal. Functions in PROS 16/03: PROCEEDINGS MANAGEMENT TRIBUNAL ADMINISTRATION NOTIFICATIONS LODGED WITH THE TRIBUNAL. Keywords: cases, disputes, tribunals, VCAT.	PROS 16/03	2016-03-21
Victorian Communities, Department of RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of developing programs and events and managing grants and funding to support and strengthen Victorian communities. Functions in PROS 06/03: GRANTS MANAGEMENT FESTIVALS, EVENTS & FORUMS PROMOTIONS & AWARENESS COMPETITIONS TRAINING VICTORIAN HONOUR ROLL OF WOMEN LOCAL GOVERNMENT PERFORMANCE COMPLIANCE & AUDIT FOR LOCAL GOVERNMENT INDIGENOUS CULTURAL HERITAGE SPORT & RECREATION FUNDING MANAGEMENT SPORT & RECREATION LICENSING & REGISTRATION MANAGEMENT EMPLOYMENT PROGRAMS MANAGEMENT VETERAN’S AFFAIRS MANAGEMENT ADMINISTRATION OF THE VICTORIAN SENIORS CARD PROGRAM.	PROS 06/03	2016-12-15
Victorian Electoral Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the electoral functions undertaken by the Victorian Electoral Commission. Functions in PROS 17/05: ELECTION, REFERENDUM AND POLL MANAGEMENT REGISTRATION OF ELECTORS ELECTORAL REPRESENTATION AND BOUNDARIES MANAGEMENT REGISTRATION OF POLITICAL PARTIES. Keywords: elections, electoral, electors, boundaries, parties, poll, referendum, registration, voting.	PROS 17/05	2017-10-02
Victorian Government Reporting Service RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of the functions of Victorian Government Reporting Service (VGRS), including the provision of high-quality recording, reporting and transcription services for criminal matters in Victoria's courts and tribunals, and in other cases as required. Functions in PROS 21/02: Recording and Transcription Transcript and Audio Access Management. Keywords: civil, courts, criminal, justice, law, legal, recording, reporting, transcript, transcription.	PROS 21/02	2021-03-11
Victorian Government Solicitor’s Office RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing legal advice and solutions to the Victorian Government and its statutory authorities. Functions in PROS 10/03: LEGAL ADVICE AND OPINIONS LEGAL REPRESENTATION NATIVE TITLE CLAIMS MANAGEMENT. Keywords: laws, legal, litigation.	PROS 10/03	2019-12-06
Victorian Institute of Teaching RDA expiry date: 30/06/2023 This retention and disposal authority covers records documenting the function of regulating the teaching profession in Victoria. Functions in PROS 10/07: STANDARDS DEVELOPMENT AND ACCREDITATION MANAGEMENT REGULATION OF TEACHERS PROFESSIONAL CONDUCT DEVELOPMENT RESEARCH MANAGEMENT AWARDS. Keywords: education, teachers, teaching.	PROS 10/07	2019-09-02
Victorian Managed Insurance Authority RDA expiry date: N/A; current until revoked This retention and disposal authority covers records of insurance and risk management functions carried out by Victorian Managed Insurance Authority (VMIA). Functions in PROS 20/03: INSURANCE MANAGEMENT CLAIMS MANAGEMENT RISK MANAGEMENT. Keywords: insurance, claims, risks, attestation.	PROS 20/03	2020-09-07
Victorian Poisons Information Centre RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of providing advice about what to do if a person has been poisoned, has overdosed, has made a mistake with medicines or has been bitten or stung. Functions in PROS 06/02: POISONS INFORMATION SERVICE. Keywords: bites, emergencies, overdoses, poisons.	PROS 06/02	2017-02-03
Water Industry Functions RDA expiry date: 03/12/2022 This retention and disposal authority covers records documenting the function of managing, operating and protecting the water supply including the management of wastewater services. Functions in PROS 12/06: EMERGENCY PREPARATION AND MANAGEMENT ENVIRONMENTAL MANAGEMENT AND SUSTAINABILITY GOVERNANCE LAND DEVELOPMENT AND MANAGEMENT RATES MANAGEMENT WASTEWATER MANAGEMENT WATER SUPPLY MANAGEMENT. Keywords: sewerage, water.	PROS 12/06	2012-12-03
Working with Children Check Function RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of screening people’s criminal records and professional conduct to prevent risk to children. Functions in PROS 08/07: CHECK MANAGEMENT COMMUNITY AWARENESS. Keywords: background check, children, criminal record, professional conduct.	PROS 08/07	2019-09-02
WorkSafe Victoria RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of administering Victoria's occupational health and safety legislation, providing workplace insurance and managing workers' compensation schemes. Functions in PROS 09/06: REGULATORY STANDARDS & GUIDELINES INJURED WORKER MANAGEMENT INSURANCE SCHEME MANAGEMENT INVESTIGATION & PROSECUTION MANAGEMENT WORKPLACE HEALTH & SAFETY MANAGEMENT OHS WORKPLACE LICENSING & REGISTRATION. Keywords: compensation, health, OH&S, OHS, safety.	PROS 09/06	2019-09-02
Youth Parole and Youth Residential Boards RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of determining of suitable parole period for young offenders. Functions in PROS 08/17: PAROLE GUIDELINES CASE MANAGEMENT DETERMINATIONS VISITOR AND OBSERVER MANAGEMENT. Keywords: corrections, offenders, parole, young people, youth.	PROS 08/17	2018-11-19
Youth Services and Youth Justice Functions RDA expiry date: N/A; current until revoked This retention and disposal authority covers records documenting the function of delivering programs and services to young people and the management of the youth justice system by the Department(s) and their portfolio agencies, responsible for these functions. Functions in PROS 08/16: ADMISSION & REGISTRATION COMMUNITY SUPERVISION SERVICES CUSTODIAL SERVICES CLIENT COMPLIANCE PROGRAMS & SERVICES REFUGEE MINOR PROGRAM YOUTH SERVICES CASE MANAGEMENT. Keywords: courts, crimes, justice, offender, refugee, young people, youth.	PROS 08/16	2020-06-12

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