Last updated:

January 12, 2024

 

RDA expiry date: N/A; current until revoked

 

This Standard replaces PROS 01/01 Retention and Disposal Authority for School Records. 

Schools should note that retention periods for some records have been increased and records must be retained for the periods specified in this Standard. Schools should consult with the Records Management Unit at the Department of Education and Training for further advice. 

Records that have already been sentenced as permanent under PROS 01/01, and proposed for transfer to PROV, may require resentencing before transfer at the discretion of PROV.

 

This Retention and Disposal Authority (RDA) covers the records created by government schools providing Foundation (formerly named but still also known as Prep) to Year 12 school education in the State of Victoria.  

This RDA applies to records typically created and managed at schools and does not cover the records created and managed by the Department of Education and Training centrally or at regional level.


Non-Government Schools:  
To comply with the Child Safety Standards Ministerial Order 1359, non-government schools should meet the minimum retention periods for records relevant to child safety and wellbeing, excluding the transfer to PROV obligation.

 

Functions in PROS 22/06:

  • SCHOOL GOVERNANCE
  • SCHOOL OPERATIONS
  • INCIDENTS, COMPLAINTS AND INVESTIGATIONS
  • STUDENT MANAGEMENT
  • TEACHING AND LEARNING
  • STUDENT SUPPORT, HEALTH AND WELLBEING
  • LEGACY RECORDS.

 

Keywords: complaints, education, governance, incidents, primary school, schools, secondary school, students, teachers, teaching.

 

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples