Last updated:

September 3, 2019

PROV is not recruiting volunteers until further notice.


If you're interested in our program, read on below to find out more about projects worked on by volunteers. The program operates on weekdays and prospective volunteers need basic computer skills.

Over 160 Public Record Office Victoria volunteers help us preserve our state’s records by:

  • removing old packing materials and processing records into new boxes, bags or sleeves
  • aiding discovery of records by creating indexes or searchable data
  • adding value to records through digitising or even transcribing the text of the records themselves.


Current volunteer projects


Project: Indexing Inquest Deposition Files (1840-1937 and 1938-1985)

Inquest record

Inquest records from 1840 to 1937 are being digitised for online availability. This index will help you find inquest records, whether or not they've been digitised. They’re among the most popular records in the Victorian archives. 1840-1937: Indexing 100% | Checking index 100% | Publishing 99%; 1938-1985: Indexing 100% | Checking index 100% | Publishing 87% | Est. completion date 2019



Project: Historic Plan Collection

Historic plan of North Melbourne

This project will digitise over 11,500 plans in 48 distinct collections, including pastoral runs, explorer routes, roads and river systems. Arguably the most valuable collection of plans in Australia. Indexing 100% | Imaging 92% | Publishing 92% | Est. completion date - on hold until 2020.


Project: Parish Plans Map Warping


This online project will capture geolocation data to enable over 4,000 parish plans to be searchable by their present-day place names, as demonstrated in the video on PROV's blogMaps rectified 99%



Project: Public Works Department Plans
Public works

Over 200,000 plans depict government department offices, schools, hospitals, bridges and more. The project aims to create searchable data to improve researcher access and repackage the records to increase their longevity. Processing 58% | Data Capture 58% | Publishing 58% | Est.  completion date 2022. 



Project: Insolvency records (1863-1928)



Insolvency records document the formal process of declaring a person unable to repay their debts in full, and include proof submitted by creditors and statements of the cause of an insolvency. Indexing these records will enable easy discoverability of records of over 6,000 cases heard in the Supreme Court in the late nineteenth century. 1863-1871: Processing 100% | Data Capture 100% | Publishing 100%; 1872-1928: Processing 100% | Data Capture 98% | Publishing 0% 



Project: Civil Case Files (1852-1919)

Civil case cover

Civil case files record the outcomes of disputes over failure to pay debts, non-performance of contracts, personal injury and other complaints. Indexing these records will enable easy discoverability of records of over 150,000 cases heard in the Supreme Court in the late nineteenth and early twentieth centuries. 1861-1919: Project completed January 2018! 1852-1872: Processing 100% | Data Capture 98% | Publishing 0%; 1920-1989: Processing 100% | Data Capture  45% | Publishing 0%