Last updated:

August 20, 2021

About the PROV endorsed tools and products

Public Record Office Victoria (PROV) endorses tools and products issued by state and national bodies which support the better management of Victorian public records. 

The following have been endorsed for use by Victorian Government agencies.

Title Produced by Description of tool

ADRI Glossary of Disposal Triggers

Australasian Digital Recordkeeping Initiative (ADRI) Reference resource to define the terms and meanings of commonly used triggers in disposal authorities. 
AS ISO 15489.1: 2017 Records Management Standards Australia

Information and documentation - Records management - Part 1: Concepts and Principles.

Supersedes AS ISO 15489.1-2002 and AS ISO 15489.2-2002

AS 4806.1-2006 (R2015) Closed circuit television (CCTV) - Management and operation Standards Australia Provides recommendations for the management and operation of closed circuit television (CCTV) systems.
AS/NZS 5478:2015 Recordkeeping meta property reference set (RMPRS) Standards Australia Provides a reference set of recordkeeping metadata to support systems interoperability and records sustainability.

Counter Disaster Planning Guides

Queensland State Library

Counter disaster planning guides for institutions that collect documentary heritage materials.

Counter disaster strategies for records and recordkeeping systems State Archives and Records NSW Guidelines to assist public offices to establish and maintain effective counter disaster strategies for records and recordkeeping systems.
Disaster Preparedness Manual for Commonwealth Agencies National Archives of Australia (NAA) Step-by-step process for preparing a Disaster Preparedness Plan for protecting and recovering records held by government agencies
Be prepared: Guidelines for small museums for writing a disaster preparedness plan Heritage Collections Council Assisting museums in writing their own disaster preparedness plan. It is specifically written for those museums that have few (or none) trained or paid staff.

Principles and Functional Requirements for Records in Electronic Office Environments

Module 1: Overview and Statement of Principles

Module 2: Guidelines and Functional Requirements for ERMS

Module 3: Guidelines and Functional Requirements for Records in Business Systems

International Council on Archives (ICA) Suite of publications which comprise three modules outlining principles and functional requirements for software which is used to create and manage electronic records in office environments.

Records Management Checklist

The Victorian Auditor-General's Office (VAGO) Checklist to improve the management of government records and help agencies fulfill their obligations under the Public Records Act 1973.
What Records Do I Need to Keep? Queensland State Archives (QSA) Poster to assist those with limited records management understanding on how to determine whether something should be retained as a corporate record.

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples