Record series
Board Minutes
VPRS 16574
1951 - 1996
Open
North Melbourne
Agencies
This record series was created by:
Gas and Fuel Corporation ( VA1040 ): 1950 - 1995
Agencies responsible for this record series: Date Range
Series date range: 1951 - 1996
Series in custody:
1951 - 1993
Contents in custody:
1950 - 1993
Function / Content
Article 90 of the Articles of Association, contained in the Schedule of the Gas and Fuel Corporation Act 1950 (No. 5507) states that the Board shall cause minutes to be entered into books provided for the purpose:*Of all appointments of officers
*The names of the Directors present at each meeting of the Board and at any meeting of any Committee of Directors
* Of all orders made by the Board and any such Committee
* Of all resolutions and proceedings of general meetings and of meetings of the Board and any Committee
Board minutes were created and maintained at the corporate level of the Gas and Fuel Corporation.
P1 Consignment:
Minutes from 19.12.1950 to 26.01.1979 are contained in large volumes. The minutes are presented in a compressed form
P2 Consignment:
This consignment is an alternative set of minutes, possibly a working set that were then presented in a compressed form (see P1 consignment). Their purpose is subject to further research.
How to use the records
Consult the list of records to locate the volume containing minutes from the period in which you are interested.Recordkeeping system
P1 Consignment:Early minutes were contained in six large volumes and consist of typed and signed original copies. Each of the volumes has an alphabetical subject index with page reference numbers.
The following note explaining the indexing system appears at the front of each volume:
Index - explanation
Internal auditor's special investigations recorded on separate page next to 'I's and also indexed alphabetically.
Personal matters, hours of work, salaries, etc recorded under 'Industrial Matters'.
Natural gas items recorded on separate page next to 'N'.
Routine reports such as Budget and Activity reports not indexed unless a specific item is raised and then it is recorded alphabetically.
The volumes have single digit numbers printed on the spine but they weren't used in consistent numerical order. At a later date another numbering sequence was applied, possibly as a means of locating the volumes in chronological sequence on shelves. The six volumes in this consignment only two retain evidence of this secondary numbering system. Minutes from 1964 are numbered as volume '20' and minutes from 1972 are numbered volume '22'.
From 09.02.79 to 10.03.89 the minutes are in a solid covered proprietary type folder that has been bound. The secondary numbering system applied to the earlier volumes was continued and runs from Volume 24 through to Volume 28.
P2 Consignment:
The earliest minutes are in two blue vinyl folders and the rest are in a light green cardboard cover. From 18.05.51 to 13.10.61 each page has been initialled by the Chairman and the final page of a minute has been signed. From the meeting of 27.10.61 they are unsigned.
