Last updated:

May 11, 2022

About cabinet records

Cabinet records are created, controlled and circulated under the Cabinet Office's direction and supervision to authorised recipients only (mainly Ministers and their immediate divisions).

Cabinet records include:

  • Cabinet agendas
  • Cabinet minutes
  • Cabinet committee agendas and minutes
  • Cabinet committee reports
  • memoranda to the Cabinet
  • draft bills
  • records of Cabinet decisions, and advice, legal and other, relating to Cabinet matters
  • Cabinet Notebooks
  • Cabinet Office files (containing original submissions, briefing papers and decisions).


Departmental Cabinet-in-Confidence records

Departmental Cabinet-in-Confidence (CiC) records are created and maintained by departments or agencies within the Minister's portfolio and forwarded to the Minister. Departmental CiC records include submissions, memos and correspondence, which have been passed to the Minister from an agency.

Some original departmental CiC records are classified as having permanent value and are required as State Archives. 

See PROS 07/01 Common Administrative Functions RDA for information about cabinet record classes and retention periods.


Managing Departmental CiC records

Departments are required to create, manage and transfer their CiC records digitally. See IM-STD-06 Cabinet in Confidence and Caretaker Period Digital Information Management for further information.

Please also refer to Cabinet Office for general advice regarding the management of CiC records.


Annual and Caretaker CiC records transfers

See our Fact Sheets (right) for detailed guidance about transferring CiC records to PROV.


The below diagram provides an overview of the processes for undertaking Departmental CiC annual and Caretaker records transfers.



Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples.