Departments are responsible for managing Cabinet-in-Confidence (CiC) records in a way that supports the separation of temporary from permanent records for transfer to PROV.
The following information is intended for use by departmental staff responsible for managing CiC records in their department and affiliated portfolio agencies, entities, and statutory bodies.
Before you begin
Ensure you are familiar with the Cabinet records topic page and additional resources.
CiC records
Section 28 of the Freedom of Information Act 1982 classifies a document as CiC if it:
- discloses or details a deliberation or a decision by Cabinet or a Cabinet Committee
- has been prepared for consideration by Cabinet or a Cabinet Committee
- provides advice on a Cabinet or Cabinet Committee submission.
Identifying permanent CiC records
Permanent departmental CiC records are required as State Archives.
Records classified as having permanent value are original CiC documents prepared by departments and their portfolio agencies for consideration by Cabinet or a Cabinet Committee.
Permanent CiC records are described in Class 2.1 of PROS 26/04 Cabinet Business Management RDA.
Contextual information (metadata) associated with permanent records must be transferred together with the records.
Departments must be able to identify and separate permanent records from temporary in their departmental systems either through folder structures, metadata, or other means.
Contact PROV via our online enquiry form for further advice on achieving this.
Identifying temporary CiC records
Temporary records are of short-term administrative value.
Temporary records must not be transferred to PROV.
Temporary CiC records are described in Class 2.2 of PROS 26/04 Cabinet Business Management RDA.
Additional Information
Please also refer to:
- Department of Premier and Cabinet’s Advice to 'Cabinet, Liaison and Legislation Officers— Management of Cabinet in Confidence material during Caretaker' when transferring or managing temporary records during Caretaker.
If you have a question on PROV specific matters, please contact us via our online enquiry form.