Checklists

This Checklist should be used for the purposes of checking that business systems, which will create or hold records, are able to meet basic recordkeeping requirements.

Assessing business systems checklist.

This Checklist should be used for the purpose of ensuring that recordkeeping requirements are met when a business system such as a database, shared drive, email application or other business information system is removed from use in an organisation.

Decommissioning checklist.

This Checklist should be used when selecting a commercial storage provider for non-current physical format records. Public offices can only select a provider which has been certified by PROV as an Approved Public Record Storage Supplier (APROSS).

Note: As specified in the mandatory Storage Standard, Victorian public offices can only store physical format records in a facility not controlled by them if that facility has been certified as an APROSS. Durin the certification process, PROV assesses the physical conditions of the facility - it does not assess the service offerings. systems, processes or costs.

Selecting an APROSS checklist.

This Checklist is designed to assist organisations, particularly small public offices, with the steps they should take to meet recordkeeping requirements. The questions address baseline requirements and are designed to indicate the areas for improvement.

Small organisations & recordkeeping requirements checklist.