Last updated:

September 18, 2019

Digital transition

Digital transition refers to the process of moving away from hardcopy records management and adopting digital processes.

The Victorian Government is progressing towards fully digital workplaces and acknowledges that most work is already being done electronically. Moving to a fully digital workplace reduces costs and inefficiencies associated with managing records in both paper and electronic formats simultaneously. Especially those associated with storing and accessing paper records.


 Digital Transition Map

To assist agencies with planning digital transition projects, PROV has developed a Digital Transition Map. This map is designed to flag where to go on PROV’s website in order to find relevant information about digital transition.

The map presents two main digital transition processes:

  1. Ensuring that born digital records are managed digitally
  2. Actively reducing the number of hardcopy records managed.

The below table shows how the Map is structured.

Digital Transition Process


How achieved

Born Digital Stay Digital

To Improve evidential integrity

Through Content

Through Controls

Through Integrity Management

To ensure appropriate governance

Through Compliance

Through Strategic Planning

For whole of lifecycle management

By Type

Through System Management

Through Format Management

Active Management of Hardcopy Records

To reduce the creation of hardcopy records

Through Formal Authorisation

Through Sector Specific Advice

To reduce hardcopy storage

Through a Disposal Program

Through a Digitisation Program


View the interactive Digital Transition Map below.