STEP 1 - Develop a privatisation plan
When government functions are privatised, the public records which are created as part of those functions must be managed appropriately as part of the privatisation process.
Up until the date of privatisation, all records created or held by the agency remain public records. |
Prior to your agency's functions being privatised, you should develop a plan for the management of the records under its responsibility before, during and after privatisation (‘privatisation plan’).
To develop the privatisation plan, your agency should first:
- Conduct a risk assessment for records under your care. This will help identify potential risks and values associated with particular types of records, and in turn, inform how the records should be treated.
- Undertake an appraisal of the records and identify temporary and permanent value records in accordance with the appropriate Retention and Disposal Authority (RDA).
For any records that do not already have a relevant disposal class, please complete a PRO 46A Request for Disposal Authority (Single Instance) and PRO 46B Request for a Disposal Authority – Appraisal Report.
The privatisation plan may identify:
- the records that will be affected by privatisation
- relevant disposal actions and transfer arrangements (see further Step 2)
- responsibilities among the parties involved for implementing actions in the plan.