About our RDA projects
To streamline the approach to disposal and “future proof” our Retention and Disposal Authorities (RDAs) as much as possible we encourage the development and use of RDAs based around broad functions.
Public Record Office Victoria (PROV) does not require each agency to have its own specific RDA unless it is a high risk or high value function.
Please contact us for further information about our RDA projects.
RDA projects currently underway
See our What we're doing page for a breakdown on the progress of each project.
|Complaint Handling Function||PROV is working with several agencies to develop a new functional RDA for complaints records. The RDA is not agency-specific and will be applicable to agencies whose primary functions include complaints handling. It will specify retention requirements for records of complaints and enquiries management, as well as records of investigations.|
|County Court of Victoria||The County Court is working to replace their existing RDA PROS 08/03. The RDA will cover records of the Court.|
|Energy Safe Victoria||
Energy Safe Victoria (ESV) is responsible for electricity, electrolysis mitigation, gas and gas pipeline safety in Victoria. ESV is in the process of developing a new RDA. ESV currently have two RDAs which cover some of their unique functions, PROS 99/06 Gas Safety Functions and PROS 07/07 Electrical Safety Functions.
|Family Safety Central Information Sharing Scheme||
In order to 'future-proof' the RDA and enable it to accommodate other kinds of central information sharing reports that may be established in the future, although there will be an emphasis on the family violence function in our appraisal, the class descriptions will enable future information sharing schemes to be included within its scope.
|Magistrates' Court||Magistrates' Court of Victoria is developing a new RDA for records across their jurisdiction and locations. The court sits in 51 locations around the state, hearing approximately 90% of all cases heard in Victorian courts (over 250,000 cases per year).|
Office of Public Prosecutions
The Office of Public Prosecutions is in the process of replacing their current RDA PROS 04/03. The RDA will cover records documenting the function of prosecuting serious offences and conducting criminal appeals in Victoria’s courts.
|Office of the Governor||The Office of the Governor is developing a new RDA to cover two core functions of the Office that support the role of the Governor: Program and Services. The Office will lead the RDA project, with a stakeholder consultation process to occur. Potential permanent records are held by the Office of the Governor, and this information will assist the appraisal process in the drafting of the RDA.|
The Department of Education and Training has commissioned a project to review and replace its existing RDA PROS 01/01 RDA for School Records. The Department is responsible for providing and regulating statewide learning and development services across the early childhood, school education, and training and skills sectors. The school records appraisal project will cover records created and captured during the provision of Prep to Year 12 education, including records of School Councils and subsidiary committees.
|Service Victoria||Service Victoria is working to develop a new RDA for its unique functions. Service Victoria performs a whole-of-government function as a front-end, central point for community access to government services. It creates and maintains customer service and identify verification standards prescribed by the Service Victoria Act 2018.|
|Supreme Court||Supreme Court of Victoria is working to develop a new RDA. The Court has an existing RDA - PROS 11/02.|
Victorian Auditor-General’s Office
The Auditor-General’s Office is developing a new RDA to replace their existing RDA, PROS 01/03. The RDA will cover records of the specific and unique functions of the Auditor-General.
|Victorian Government Reporting Service||
The Victorian Government Reporting Service is developing an RDA, which will be the first RDA for this agency. The Victorian Government Reporting Service (VGRS) is responsible for providing high-quality criminal recording and transcription services to Victoria's courts and tribunals. In the 2015-16 year, VGRS transcribed over 420,000 transcript pages and distributed over one million pages of transcript to the judiciary and other parties.
Transcript records held by the courts will continue to be covered by the various RDAs issued for the records of the courts.
|Victoria Legal Aid||Victoria Legal Aid is developing a new RDA to replace their existing RDA, PROS 03/01. The RDA will cover the agency’s unique functions including providing legal aid in accordance with the Legal Aid Act 1978 and the control and administration of the Legal Aid Fund.|
|Voluntary Assisted Dying||Voluntary Assisted Dying legislation was passed on Victoria in 2017, coming into effect on 19 June 2019. Appraisal is required to determine appropriate retention periods for records created under the new laws. The Department of Health and Human Services (DHHS) and the Victorian Civil and Administrative Tribunal (VCAT) are the two key stakeholders that are directly involved in this new RDA project.|
In conjunction with these projects, we are implementing an approach to expand our existing RDAs to cover agencies that perform similar functions. On application agencies might be included under existing disposal authorities.