About our RDA projects
To streamline the approach to disposal and “future proof” our Retention and Disposal Authorities (RDAs) as much as possible, we encourage the development and use of RDAs based around broad functions.
Public Record Office Victoria (PROV) does not require each agency to have its own specific RDA unless it is a high risk or high value function.
Please contact us for further information about our RDA projects.
RDA projects currently underway
| Agency-Project | Description |
| VicScreen | VicScreen is Victoria’s creative and economic screen development agency. Previously known as Film Victoria, the agency was re-branded as VicScreen in 2022 to better reflect the diversity of screen activity the agency supports (film, television, online, virtual reality and digital games). VicScreen is developing a new RDA to replace the existing Film Victoria RDA (PROS 07/04). The RDA will cover the specific functions of VicScreen including the financial and other assistance to the film, television and multimedia industry in Victoria. |
| Victoria Police | Victoria Police has commissioned an appraisal project to review its functions and replace its existing RDA, PROS 10/14 for Records of Victoria Police, with a new RDA. Key areas of focus: • Account for changes in legislation and regulations • Relevant Royal Commission recommendations • Internal business practices and systems • Current recordkeeping and information management practices and standards • Production of an easier to apply RDA through the ‘rolling up’ of classes and use of easy to apply disposal triggers. |
| Portable Long Service Authority | A project is underway to cover the functions of the Portable Long Service Authority (PLSA). The functions of the agency include providing a scheme for the portability of long service benefits to eligible workers in the community services, contract cleaning and security industries. |
| Valuer-General Victoria | Valuer-General Victoria is working on a new RDA for its specific functions as the Victorian Government's authority on statutory valuations. The functions include overseeing valuations for Victorian Government property transactions, rating valuations, valuations for council rates and land tax assessments. |
| Victorian Institute of Forensic Medicine | A project is underway for the Victorian Institute of Forensic Medicine (VIFM) to add functions to the existing PROS 15/02 RDA for Medico Legal Death Investigation, including forensic services and tissue bank functions. |
| Treasury and Finance | The Department of Treasury and Finance (DTF) is developing a new RDA to replace their existing RDA (PROS 99/02). The RDA will cover the specific functions of DTF including the management of Victoria's budget and the development of economic and fiscal advice and policy. |
| Labour Hire Regulation | The Labour Hire Authority (LHA) is developing a new RDA to cover its functions including licensing labour hire providers and undertaking education, enforcement and compliance activities. |
| Office of Public Prosecutions | The Office of Public Prosecutions is in the process of replacing their current RDA, PROS 04/03. The RDA will cover records documenting the function of prosecuting serious offences and conducting criminal appeals in Victoria’s courts. |
| Department of Education | The Department of Education is developing a new RDA for education and early childhood development functions, to replace PROS 10/09 RDA for Records of Education and Early Childhood Development. The new RDA intents to fill gaps in coverage within PROS 10/09 for new and existing functions including records relating to regulatory activity, e.g. home schooling and international students, and state responsibilities for delivering early learning and childcare services. |
| Public Health | The Department of Health (DoH) has commissioned a project to review and replace an existing RDA, PROS 08/15 Records of the Public Health Function. The RDA will cover records generated by the Victorian Government’s responsibility for public health, i.e. preventing disease, prolonging life and promoting health, as well as records created in response to the COVID-19 pandemic, e.g. contact tracing and quarantine management. |
| Working Screening Unit | A new RDA is under development to cover the records of Working with Children Check Victoria (WWCCV), soon to be known as the Worker Screening Unit (WSU), within the Department of Government Services (DGS). This unit is currently responsible for the Working with Children Check (WWCC) function, as well as the new program to screen workers who are employed within the National Disability Insurance Scheme (NDIS). It will be expanded in 2026 to include screening for workers in the aged care sector. The purpose of worker screening is to ensure that people who work with vulnerable people do not present an unacceptable risk to them. |
In conjunction with these projects, we are implementing an approach to expand our existing RDAs to cover agencies that perform similar functions. On application, agencies might be included under existing disposal authorities.