About the action log
This log outlines the actions being undertaken by PROV to meet the following goals of the Victorian Electronic Records Strategy: Digital Forever 2018-2021:
- Trusted, complete and reliable digital recordkeeping.
- Preserved and accessible digital records of continuing value.
- Increased capability to respond to future opportunities and challenges.
Goal 1: Trusted, complete and reliable digital recordkeeping
| Action | Status |
| Incorporate and harmonise the VERS requirements with our revised Recordkeeping Standards to embed digital recordkeeping | COMPLETE |
| Define and publish a minimum metadata set for agency recordkeeping and transfer of records | COMPLETE |
| Release a new Recordkeeping Assessment Tool (RKAT) for agency use | COMPLETE |
| Publish digital recordkeeping transition roadmap | COMPLETE |
Publish guidance* on:
*Initial versions of guidance have been published |
COMPLETE |
|
Administer Information Management Maturity Measurement Program (IMMAP)
|
ONGOING |
|
Provide e-learning recordkeeping training
|
ONGOING |
| Provide digital recordkeeping expertise to government information and data reform initiatives and projects | ONGOING |
|
Deliver Records Management Network (RMN) events |
ONGOING |
| Provide digital recordkeeping advice and support to agencies and sector groups | ONGOING |
| Publish papers and deliver talks on digital recordkeeping | ONGOING |
Goal 2: Preserved and accessible digital records of continuing value
| Action | Status |
| Implement a new Archival Management System (Collective Access) to support the revised ACM | COMPLETE |
| Implement a new Digital Archive System (DAS), storage, search and website infrastructure to manage ingest, store and provide access to digital records | COMPLETE |
| Migrate our existing digital holdings to the new DAS | COMPLETE |
| Develop new VEO processing applications for efficient ingest of digital records and metadata | COMPLETE |
| Redevelop the VERS Product Certification Program to better support VEO creation | COMPLETE |
|
Release new tools and guidance for packaging digital records including VEO creation, check and uplift processes.
|
ONGOING |
| Embed the revised ACM, commencing with describing all new records transfers in accordance with the revised ACM | COMPLETE |
| Plan and commence revision of our description practice manuals | IN PROGRESS |
Goal 3: Increased capability to respond to future opportunities and challenges
| Action | Status |
Develop PROV’s expertise through collaboration with Australasian Digital Recordkeeping Initiative (ADRI) and Council of Australasian Archives and Records Authorities (CAARA) and contribute to a range of projects:
|
COMPLETE |
| Build on lessons learned by undertaking Phase 2 of the Machine Assisted Email Appraisal Proof of Concept | COMPLETE |
| Plan Stage 3 of the Email Appraisal, Disposal and Preservation Program | IN PROGRESS |
| Embed technical skills by developing and delivering in-house training for PROV staff on VEO creation, checking and ingest processes | IN PROGRESS |