About the action log
Public Record Office Victoria (PROV) recently issued a new Victorian Electronic Records Strategy: Digital Forever 2018-2021.
This log outlines the actions to be undertaken by PROV during 2018-2021 to meet the following goals of the strategy:
- Trusted, complete and reliable digital recordkeeping.
- Preserved and accessible digital records of continuing value.
- Increased capability to respond to future opportunities and challenges.
Goal 1: Trusted, complete and reliable digital recordkeeping
|Incorporate and harmonise the VERS requirements with our revised Recordkeeping Standards to embed digital recordkeeping.||COMPLETE|
|Define and publish a minimum metadata set for agency recordkeeping and transfer of records.||COMPLETE|
|Release a new Recordkeeping Assessment Tool (RKAT) for agency use.||IN PROGRESS|
|Publish digital recordkeeping transition roadmap.||COMPLETE|
|Publish guidance* on:
*Initial versions of guidance have been published.
Administer Information Management Maturity Measurement Program (IMMAP)
|Release a recordkeeping awareness module using an online training platform.||COMPLETE|
|Provide digital recordkeeping expertise to government information and data reform initiatives and projects.||ONGOING|
Deliver Records Management Network (RMN) events
*COVID-19 has impacted the 2020 RMN schedule. The next RMN may not occur until 2021 (TBC).
|Next RMN: TBC*|
|Provide digital recordkeeping advice and support to agencies and sector groups.||ONGOING|
|Publish papers and deliver talks on digital recordkeeping.||ONGOING|
Goal 2: Preserved and accessible digital records of continuing value
|Implement a new Archival Management System (Collective Access) to support the revised ACM.||IN PROGRESS|
|Implement a new Digital Archive System (DAS), storage, search and website infrastructure to manage ingest, store and provide access to digital records.||IN PROGRESS|
|Migrate our existing digital holdings to the new DAS.||IN PROGRESS|
|Develop new VEO processing applications for efficient ingest of digital records and metadata.||COMPLETE|
|Redevelop the VERS Product Certification Program to better support VEO creation.||IN PROGRESS|
Release new tools and guidance for packaging digital records including VEO creation, check and uplift processes.
|Embed the revised ACM, commencing with describing all new records transfers in accordance with the revised ACM.||IN PROGRESS|
|Plan and commence revision of our description practice manuals.||IN PROGRESS|
Goal 3: Increased capability to respond to future opportunities and challenges
|Develop PROV’s expertise through collaboration with Australasian Digital Recordkeeping Initiative (ADRI) and Council of Australasian Archives and Records Authorities (CAARA) and contribute to a range of projects:
|Build on lessons learned by undertaking Phase 2 of the Machine Assisted Email Appraisal Proof of Concept.||IN PROGRESS|
|Embed technical skills by developing and delivering in-house training for PROV staff on VEO creation, checking and ingest processes.||IN PROGRESS|