Author: Government recordkeeping

About the variation

PROV has issued Variation 6 of PROS 07/01 Retention and Disposal Authority (RDA) for Records of the Common Administrative Functions to include the following changes:

1. Provision of disposal coverage for attendance records that the Department of Health and Human Services (DHHS) requires organisations to create—i.e. name and phone number of people (staff and visitors) at a premise—to support contact tracing (if required).

PROS 07/01 authorises disposal in accordance with the directions issued by the public health authority (DHHS currently). A new activity ‘Public Health Compliance’ and record class is added under function ‘Occupational Health & Safety’ (see class 11.13.1).

2. New coverage for records of alcohol and drug testing of employees under function ‘Personnel Management: Employment Conditions’ (see class 12.5.8).

Variation 6 was developed with advice provided by DHHS. PROS 07/01 applies to all public offices.


Further work on PROS 07/01

There is a project to completely replace PROS 07/01 with a new Common Administrative Functions RDA. Agencies are still invited to submit feedback to PROV on the existing RDA PROS 07/01.

Please refer to our project page for further information and instructions on how to submit your feedback to us.


Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples