Record series
Subject Index to Secretary's Inward Corespondence, Annual Single Number System
VPRS 12601
by 1858 - 1871
Open
North Melbourne
Agencies
This record series was created by:
Department of Railways I ( VA2877 ): 1858 - 1871
Agencies responsible for this record series: Public Transport Corporation ( VA 2984 ): 1989 - present
Date Range
Series date range: 1858 - 1871
Series in custody:
1858 - 1871
Contents in custody:
1858 - 1871
Function / Content
This subject index facilitated access to correspondence filed in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System from 1859 to 1871. Details included the registered number, name of the correspondent, subject of the letter, and the relevant folio number of the Register located in VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I.How to use the records
1. Refer to the Consignment Details and identify the volume for the appropriate year. Note the folio reference number/s of the register found on the index.2. Consult the VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I. Refer to the appropriate page of the Register and note the registration numbers idenfified in Step 1 above. Follow the subsequent file references to find the final location (i.e, top number) of the file.
3. Refer to the Consignment Details for VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System and identify the relevant unit.
Recordkeeping system
When correspondence was received at the Department it was registered in VPRS 422 Secretary's Inward Correspondence Register, Annual Single Number System I and then indexed by name in VPRS 12600 Name Index to Secretary's Inward Correspondence Register, Annual Single Number System I and by subject in this series (VPRS 12601). All correspondence was then filed in registration number order in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System.This series (VPRS 12601) had commenced by 1858. However, since it has not been confirmed that either VPRS 421 or VPRS 422 commenced before 1859, the relationship between this series and the other two prior to 1859 is subject to research. Since Department of Railways I was part of Board of Land and Works in 1858, it is possible that this series indexed other correspondence systems of that agency.
