Places of Deposit (POD) Feedback Forums for POD representatives
Class B Places of Deposit (PODs) are approved to hold original public records not considered to be permanent but which are of local interest. These are classified as temporary records. Class A PODs located in Beechworth, Bendigo and Geelong are accredited to hold permanent public records.
Public records transferred to PODs remain in the custody and control of the Keeper of Public Records and must be made available to the public upon request free-of-charge and within a reasonable period of time.
Since the program began in the mid 1980’s, 151 Class B PODs have been accredited by the Minister. Many of those appointments have expired.
Public Record Office Victoria is finalising a review of the Class B POD program to ensure that the mechanisms, structures and business activities support an efficient, and sustainable program into the future. The review included a survey completed by representatives from 90 PODs (a 60% response rate) and a number of face-to-face consultations.
A number of regional community consultations are being held to provide POD representatives with the review findings and to discuss the review’s draft recommendations. Consultations were held in Bendigo and Morwell in December 2017. The Ballarat consultation was also originally scheduled for December but was unable to be held due to water damage in the library. The rescheduled Ballarat consultation and new event in Melbourne have now been arranged.
- The POD program should be limited to those organisations holding public records.
- Accreditation as a POD should only expire if an organisation no longer meets the appointment conditions.
- A online attestation process should be introduced with a requirement that this be completed every two years.
- A number of information resources should be produced for PODs and activities undertaken to promote the program to government agencies and the wider community.
- An internal PROV audit of all PODs should be undertaken.
Click here for more information.
PROV welcomes your feedback on the draft recommendations. This can be sent to email@example.com by COB Friday 16 February 2018.
Community forum details
Please note that space at these forums is limited so please book early to secure a seat.
Victorian Archives Centre
99 Shiel Street, North Melbourne
Tuesday 13 February 2018
10.30am – 12.00pm
178 Doveton St North, Ballarat
Friday 16 February 2018
10.30am – 12.00pm
Please note that this event has been rescheduled due to a flood at the venue. If you RSVP’d to attend the original event there is no need to RSVP again.
Our network of community archives preserving Victoria's history
Community archives, or officially Places of Deposit (PODs), are community facilities such as mechanics’ institutes and historical societies that preserve public records of local significance.
State Government records held in a Place of Deposit ( POD ) remain under the control of Public Record Office Victoria. Agencies wishing to place records into PODs must first obtain approval from Public Record Office Victoria.
Click here to view a full list of PODs and their locations on a larger map.