Places of Deposit  (POD) Feedback Forums for POD representatives

Class B Places of Deposit (PODs) are approved to hold original public records not considered to be permanent but which are of local interest. These are classified as temporary records. Class A PODs located in Beechworth, Bendigo and Geelong are accredited to hold permanent public records.

Public records transferred to PODs remain in the custody and control of the Keeper of Public Records and must be made available to the public upon request free-of-charge and within a reasonable period of time.

Since the program began in the mid 1980’s, 151 Class B PODs have been accredited by the Minister. Many of those appointments have expired.

 

The review

Public Record Office Victoria is finalising a review of the Class B POD program to ensure that the mechanisms, structures and business activities support an efficient, and sustainable program into the future. The review included a survey completed by representatives from 90 PODs (a 60% response rate) and a number of face-to-face consultations.

A number of regional community consultations are being held to provide POD representatives with the review findings and to discuss the review’s draft recommendations. Consultations were held in Bendigo and Morwell in December 2017. The Ballarat consultation was also originally scheduled for December but  was unable to be held due to water damage in the library. The rescheduled Ballarat consultation and new event in Melbourne have now been arranged.

 

Key recommendations

  • The POD program should be limited to those organisations holding public records.
  • Accreditation as a POD should only expire if an organisation no longer meets the appointment conditions.
  • A online attestation process should be introduced with a requirement that this be completed every two years.
  • A number of information resources should be produced for PODs and activities undertaken to promote the program to government agencies and the wider community.
  • An internal PROV audit of all PODs should be undertaken.

Click here for more information.

 

Feedback

PROV welcomes your feedback on the draft recommendations. This can be sent to community.programs@prov.vic.gov.au by COB Friday 16 February 2018.

 

Community forum details

Please note that space at these forums is limited so please book early to secure a seat.

 

Where

When

RSVP

 

Melbourne

Victorian Archives Centre

99 Shiel Street, North Melbourne

 

Tuesday 13 February 2018

10.30am – 12.00pm

Click here

 

Ballarat

Ballarat Library

178 Doveton St North, Ballarat

 

 

Friday 16 February 2018

10.30am – 12.00pm

 

Please note that this event has been rescheduled due to a flood at the venue. If you RSVP’d to attend the original event there is no need to RSVP again.

 

Click here

 

 

Our network of community archives preserving Victoria's history 

Community archives, or officially Places of Deposit (PODs), are community facilities such as mechanics’ institutes and historical societies that preserve public records of local significance.

State Government records held in a Place of Deposit ( POD ) remain under the control of Public Record Office Victoria. Agencies wishing to place records into PODs must first obtain approval from Public Record Office Victoria.

Click here to view a full list of PODs and their locations on a larger map.

 

Community Collections

A range of historical societies, museums and genealogical organisations around regional and metropolitan Victoria have been appointed to hold temporary public records in their collections.  PROV works with these organisations to support them in caring for public records, providing access to them and authorising the transfer of public records into their collections.  This Victoria-wide network is growing steadily.  You can browse a list of Places of Deposit on the map here.

The Bendigo Regional Archives Centre (BRAC) is a POD and holds records created by private bodies and Victorian government agencies located in the Central Goldfields region of Victoria.  The collection includes local government and court records and also private collections and business records.   BRAC holds a mix of permanent and temporary public records and became a POD in 2007.  The Centre has been established through a collaborative partnership between Public Record Office Victoria, the City of Greater Bendigo and the Goldfields Library Corporation.

Accessing public records at Bendigo

Public records held by the Bendigo Regional Archives Centre can be searched via this website.  To view records, visit the centre in which the records are located and place your order, as record orders cannot be made online. 

BRAC opening hours

Wednesday and Thursday (except for public holidays)

1pm – 5pm

Location

First Floor, Bendigo Library

Goldfields Library Corporation

251 – 259 Hargreaves Street

Bendigo

Phone

03 5449 2700

Web

www.brac.vic.gov.au

Originally Built as the Beechworth Athenaeum in 1857, the Burke Museum is one of Australia’s oldest museums and is considered a ‘Museum of Museums’ with its significant collections from the 1800’s and contemporary internally produced and touring exhibitions. The Museum combines traditional didactic exhibition settings, combined with modern technology and interpretative techniques to bring the visitor a unique perspective on Beechworth’s place in Australian History. 
The collection includes permanent public records relating to Ned Kelly housed in the Ned Kelly Vault, the Sub-Treasury building, which also includes important Ned Kelly objects such as the Death Mask and, from private collections, Ned Kelly's gun. See the Burke Museum website for their opening hours, contact details and services.

The Geelong Heritage Centre is a POD and it holds an extensive range of public and private records, newspapers, maps, plans, photographs, catalogues, indexes and a substantial library relating to the Barwon region of Victoria.  The collection includes permanent and temporary public records.  The Geelong Heritage Centre was one of the first PODs established in Victoria. See the Geelong Heritage Centre website for their opening hours, contact details and services: http://www.geelongaustralia.com.au/heritage/