Working remotely and recordkeeping
Whether working remotely occasionally or for a prolonged period, your recordkeeping obligations remain the same.
You must continue to create and manage records appropriately, so that information about decisions and actions is kept and can be accessed and understood. This is critical for the continued functioning of government and will ensure you, your managers and the public have the information they need now and into the future.
This can be challenging, particularly if you are not able to access your work systems or communication channels. Both you and your department or agency needs to consider and determine the most effective ways to meet your recordkeeping obligations.
The recordkeeping obligations of staff, managers and department/agency heads are set out below. We know that meeting these requirements will be challenging when working remotely so we have included tips and guidance on this page.
Remember - A public record is all information created, sent and received by a Victorian public sector employee in the course of carrying our their work.
This includes, but is not limited to, emails (including attachments), databases, system-generated records, mobile device generated records, websites, social media posts, and physical documents and files.