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Please note: As of 26 August 2019, our Standards and guidance products have been revised and updated. Please contact us if you have any questions or concerns. |
About our Standards
Under the Public Records Act 1973, the Keeper of Public Records is responsible for the establishment of mandatory Standards for the efficient management of public records. The head of every Victorian public office is responsible for ensuring compliance with them.
The Standards apply to records held in all formats and organisational systems. Some of the Standards have Specifications which give technical requirements that public offices must comply with. Guidelines are being developed to assist with implementation.
The Standards support the VERS Strategy - Digital Forever 2018-2021. VERS was originally a separate Standard with associated Specifications, however these have now been incorporated into the new set of Standards.
The revised Standards enable compliance with Australian and International Standards and support other Victorian government requirements, such as Enterprise Solutions and Office of the Victorian Information Commissioner.
The table below outlines the new Standards and which Standards/Specifications they have replaced.
| New Standard | Replacing |
|
PROS 19/06 Access Standard |
PROS 11/10 Access Standard Access to Records in Agency Custody Specification Access to Records in PROV Custody Specification |
|
PROS 19/05 Create, Capture and Control Standard* |
PROS 11/07 Capture Standard Capture Specification Digitisation Requirements Specification Digitisation Image Requirements Specification PROS 11/09 Control Standard Control Specification |
|
PROS 19/04 Operational Management Standard |
PROS 10/17 Operations Management Standard Operations Management Specification |
|
PROS 19/03 Strategic Management Standard |
PROS 10/10 Strategic Management Standard Strategic Management Specification |
*The Create, Capture and Control Standard incorporates VERS requirements and is accompanied by Specifications around minimum metadata requirements, long term sustainable formats and digitisation requirements.