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Public offices must dispose of public records lawfully and with the appropriate authorisation. Disposal can be by authorised destruction or by the transfer of custody. 

The head of every public office is responsible for ensuring that the disposal of public records is properly planned, managed, resourced and conducted correctly. This must be for records held in all formats, systems and storage environments, including back-up, disaster recovery and outsourced storage environments.


Disposal StandardDisposal Standard PROS 10/13Retention & Disposal Authorities (RDAs)Developing Disposal Authorities Specification PROS 10/13 S1Implementing Disposal Authorities Specification PROS 10/13 S2Transfer of State Archives to PROV Specification PROS 10/13 S3Developing an RDA Guideline PROS 10/13 G1Implementing a Disposal Programme Guideline PROS 10/13 G2Transfer of records to PROV: Physical Guideline PROS 10/13 G4Destruction Guideline PROS 10/13 G3Transferring records to PROV Fact Sheet

The Disposal Standard issued by PROV contains the mandatory requirements for disposing of public records. The head of every public office which is subject to the Public Records Act 1973 must ensure their organisation complies with this Standard.



Note: These guidelines have expired but may provide some assistance for you:



Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples