Disposal
Public offices must dispose of public records lawfully and with the appropriate authorisation. Disposal can be by authorised destruction or by the transfer of custody.
The head of every public office is responsible for ensuring that the disposal of public records is properly planned, managed, resourced and conducted correctly. This must be for records held in all formats, systems and storage environments, including back-up, disaster recovery and outsourced storage environments.
Disposal Standard
The Disposal Standard issued by PROV contains the mandatory requirements for disposing of public records. The head of every public office which is subject to the Public Records Act 1973 must ensure their organisation complies with this Standard.
Guidelines
Note: These guidelines have expired but may provide some assistance for you:
Fact Sheets
The following suite of fact sheets will help agencies with understanding the transfer process to PROV and with completion of the transfer forms.
- PROS 10/13 FS1a Archival Principles, Series and Consignment Fact Sheet
- PROS 10/13 FS1b Brief Overview of the Records Transfer Process Fact Sheet
- PROS 10/13 FS1c Describing Series: Series Arrangement and Control Records Fact Sheet
- PROS 10/13 FS1d Describing Series: Common Series in Government Fact Sheet
- PROS 10/13 FS1e Describing Series: Series Date Range Creation Fact Sheet
- PROS 10/13 FS1f Identifying Records Creators Fact Sheet
- PROS 10/13 FS2a How to Complete a Records Description List (RDL) Fact Sheet
- PROS 10/13 FS2b How to List Records in a Records Description List (RDL) Template Fact Sheet
- PROS 10/13 FS2c Packing and Labelling Physical Records Fact Sheet