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About IM3

The Information management maturity measurement tool (IM3) has been developed by Public Record Office Victoria (PROV) to help Victorian government agencies assess the maturity of their current information management and data management practices.

Comprising of a questionnaire and supporting guideline, the tool helps to:

  • measure performance against the whole of Victorian government information management standards and data management policies

  • assess an organisation’s ability to meet information management and data management best practice.

The IM3 tool is intended to be used by information and data managers. In many cases, it will be appropriate for more than one person to collaborate on the assessment. Subject matter experts across the organisation should be consulted to make contributions relative to their area of expertise or knowledge, e.g. security, data management, records management, information technology and so on. Internal consultation can be conducted through meetings, interviews, surveys and/or workshops.

Version 2.0 of the IM3 Tool consists of:

  • An introductory Dimension (0) regarding the context of the assessment

  • Separate information and data sections for each question

  • A new optional data specific Dimension

  • A guideline containing information and data specific resources for each question.


Download IM3

Download the tool here.

Please note:

  • The IM3 tool is designed using formulas, with cells not requiring user input locked and protected.
  • If the tool appears to be unresponsive at any stage, press Enter or click out of the current cell.
  • The IM3 tool is designed to be used in MS Excel only (functions do not run in Word for Mac).


Benefits of using IM3

By undertaking the assessment, you can identify areas for improvement, discover organisational trends over time and obtain valuable insights which can be incorporated into information and data strategies.


Components of IM3

The tool is presented in Microsoft Excel and is made up of the following components:

IM3 ComponentDescription

Set of 23 multiple choice questions, which cover four main and one optional areas of focus:

  • people

  • organisation

  • information lifecycle & quality

  • business systems & processes
  • data integrity (optional).
Developing IM & DM in Your Organisation

PDF document which describes in further detail:

  • the information and data management characteristics outlined in the questionnaire

  • suggestions for developing the current level of information management and data management maturity

  • links to Victorian government standards, policies, guidelines, and other resources.


How to use the tool?

  1. STEP 1 - Download & save

    Download the IM3 tool.

    Save and rename the file to reflect your organisation and date of assessment, e.g. IM3_DTF_20240505.xls

    STEP 2 - Launch tool & complete questionnaire

    Open the XLS file and follow the instructions at the beginning of the tool.

    Complete information about your agency and the multiple choice questionnaire (depending on the size of your organisation, you may utilise interviews, workshops and surveys to answer each question).

    Review the results.

    Refer to the Developing IM & DM in Your Organisation document in the tool.

    Please note that the questions are also located in a PDF and Word version of IM3. Unlike the MS Excel version, neither the PDF or Word version generate a report.

    STEP 3 - Share & use results

    Send your results and any feedback about the tool to PROV via our online enquiry form.

    Use the results to develop your information and data management strategies and work planning.

Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting

Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.

PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples