Once you have generated V3 VEOs in accordance with the requirements of the PROS 19/05 Create, Capture and Control Standard and associated specifications and guidelines, and manually tested them using the V3 Analysis tool available in the VERS 3 technical development package, they are now ready to be formally validated by PROV.
The testing will be conducted by your assigned PROV archivist. The VEOs will be validated against the requirements set out in the PROS 19/05 Create, Capture and Control Standard and associated specifications and guidelines to ensure they are technically ‘valid’ and meet the archival requirements (see below).
The process of validating the V3 VEOs is an iterative process. Your PROV archivist will test your sample VEOs, guide you through the results and advise on resubmission if required.
To be technically ‘valid’ the VEOs must:
fulfill the requirements of PROS 19/05 S2 Minimum Metadata Specification
fulfill the requirements of PROS 19/05 S3 Long Term Sustainable Formats Specification
fulfill the requirements of PROS 19/05 S4 Constructing VEOs Specification
fulfill the requirements of PROS 19/05 S5 Adding Metadata Packages to VEOs Specification.
Agencies should note that when you undertake your first Digital Records Transfer, PROV will require a small batch of test VEOs to be submitted to ensure no unforeseen errors have arisen and ensure they meet the additional requirements for digital archive acceptance.
For vendors working independently, your validated V3 VEO creation products will be included in our web listing of VERS 3 commercial VEO creation products alongside the met criteria.
If an agency subsequently uses the product to generate VEOs for a digital transfer, the listing will be updated to notify the product is capable of creating VEOs that are accepted into the PROV Digital Archive.
vendor can now advertise their product as being capable of generating valid V3 VEOs.
agency can now generate technically and archivally valid VEOs from their new system.
agency can plan a digital records transfer of permanent records
PROV archivist notifies Agency/Vendor that VEOs have passed validation.
PROV to update VERS 3 commercial VEO creation products page with product details and criteria met.
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