Author: Tara Oldfield
Senior Communications Advisor
New records added to our collection over the course of the last few months include Kilmore District Health Board Minutes 1856-present, Borough of Wonthaggi records, Moreland Council voter rolls, National Gallery correspondence 1943-1976, Royal Melbourne Hospital records, Smythesdale Cemetery Trust records, Hansard records and Probate records from 2019-2020. These are now available for researchers to view in our North Melbourne reading room.
Kilmore District Health Board of Management Minutes
Kilmore Hospital, Victoria’s second oldest district hospital, was opened in 1860 serving Kilmore and the surrounding districts. Twenty volumes of Board of Management Minutes, dating as far back as 1856 prior to the community raising funds for the hospital build, have been added to our collection and are available to order and view in the North Melbourne reading room. View the Kilmore record series page.
Royal Melbourne Hospital records
Records from Royal Melbourne Hospital and its predecessor hospitals dating 1859-2002 have recently been transferred to our collection and are available to order and view in the North Melbourne reading room. Some highlights include Nursing graduate record cards (VPRS 18937), Medical Ward Books, Case Notes (VPRS 12477) (date range 1879 – 1904), Patient Registers and Case Records (VPRS 18933), Secretary’s and Manager’s Subject Correspondence Files (VA 18967), and minutes and papers of the Brunswick Sheltered Workshops (VPRS 18917).
The nursing graduate record cards in particular will be of great interest to any researchers with connections to a Melbourne-based nurse of the 1950s or 1960s. The cards contain name, dates of training and hospitals attended, grades, summary of performance, exams passed, next of kin information, physical description and a photo. a snapshot of the first box in the series (there are three in total) can be found below. They are filed alphabetically. Also below is a snapshot of the patient register and a full breakdown of all series now available as part of this new transfer.
|Series||Title||Date range||Creating agency|
|VPRS 18880||Committee of Management Minutes and Papers||1969-1986||Essendon and District Memorial Hospital|
|VPRS 18882||Annual General Meeting Minutes and Papers||1964-1986||Essendon and District Memorial Hospital|
|VPRS 18883||Annual Reports||1965-1985||Essendon and District Memorial Hospital|
|VPRS 18884||Coat of Arms and Heraldry Correspondence||1965-1967||Essendon and District Memorial Hospital|
|VPRS 18885||Medical Consultative Committee Minutes||1965-1982||Essendon and District Memorial Hospital|
|VPRS 18886||Fundraising Committee Minutes||1974-1977||Essendon and District Memorial Hospital|
|VPRS 18888||House Committee Minutes||1974-1986||Essendon and District Memorial Hospital|
|VPRS 18899||Finance Committee Minutes||1974-1986||Essendon and District Memorial Hospital|
|VPRS 18901||Management Consultative Committee Minutes||1982-1986||Essendon and District Memorial Hospital|
|VPRS 18902||Medical Appointments Advisory Board Minutes||1982-1986||Essendon and District Memorial Hospital|
|VPRS 18903||Reports, Obstetric and Paediatric Department||1965-1966||Essendon and District Memorial Hospital|
|VPRS 18907||Commissioning Reports||1979-1982||Essendon and District Memorial Hospital|
|VPRS 18909||Policy and Procedure Manuals||1980-1982||Essendon and District Memorial Hospital|
|VPRS 18959||Board of Management Minutes||1955-1990||Greenvale Centre|
|VPRS 18960||Annual Reports||1969-1991||Greenvale Centre|
|VPRS 18961||Annual General Meeting, Minutes and Reports||1968-1989||Greenvale Centre|
|VPRS 18962||House Committee Minutes||1964-1989||Greenvale Centre|
|VPRS 18963||Building Committee Minutes||1969-1977||Greenvale Centre|
|VPRS 18964||Finance Committee Minutes||1979-1989||Greenvale Centre|
|VPRS 18965||Correspondence, Governance and Legal||1955-1968||Greenvale Centre|
|VPRS 18966||Executive Office, General Correspondence and Reports||1955-1990||Greenvale Centre|
|VPRS 18889||Annual Reports||1859-2000||Various hospitals|
|VPRS 18890||Executive Committee, Minutes and Papers||1861-1995||Various hospitals|
|VPRS 18891||Committee of Management, Statistical Report Books||1906-1972||Various hospitals|
|VPRS 18892||By-Laws and Constitution||1922-1996||Various hospitals|
|VPRS 18893||Committee of Management, Registers and Appointments||1926-1995||Various hospitals|
|VPRS 18894||Board of Management, Minutes, Reports and Correspondence||1978-1996||Various hospitals|
|VPRS 18895||Corporate Strategic Planning and Plans||1992-2002||Melbourne Extended Care and Rehabilition Service|
|VPRS 18896||House Committee, Minutes||1922-1980||Various hospitals|
|VPRS 18897||Finance and Audit Committees, Minutes||1944-1955||Various hospitals|
|VPRS 18898||Fundraising and Appeals Sub-Committee, Minutes||1968-1972||Various hospitals|
|VPRS 18900||Executive Committee / Management Team Agendas, Minutes and Papers||1977-2001||Various hospitals|
|VPRS 18904||Medical Executive Commitee / Clinical Directors Council, agendas, Minutes and Correspondence||1977-2001||Various hospitals|
|VPRS 18905||Divisional Heads Minutes, Agenda, Minutes and Correspondence||1977-2001||Various hospitals|
|VPRS 18910||Resources Committee Minutes||1991-1994||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18911||Quality Improvement Committee Council / Quality Management Co-Ordinating Committee, Meeting Minutes and Papers||1991-2000||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18912||Operations Executive Group Minutes, Reports and Correspondence||1995-1997||North Western Health Care Network|
|VPRS 18913||Community consultation Committees, Agendas and Minutes||2000-2002||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18914||Sub-Acute Care Working Group Agenda, Minutes and Papers||2000-2001||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18915||Mount Royal / Greenvale Centre Amalgamation, Minutes and Papers||1988-1992||Various hospitals|
|VPRS 18916||Princes Hill Village, Minutes and Papers||1956-1993||Various hospitals|
|VPRS 18917||Brunswick Sheltered Workshops, Minutes and Papers||1960-1988||Various hospitals|
|VPRS 18918||Broadmeadows Psychogeriatric Nursing Homes, Minutes and Papers||1984-1992||Various hospitals|
|VPRS 18919||National Research Institute of Gerontology and Geriatric Medicine / National Ageing Research Institute, Minutes and Papers||1967-1995||Various hospitals|
|VPRS 19086||Medical Director Papers||1960-1988||Various hospitals|
|VPRS 18920||Geriatric Unit Consultative Committee, Minutes||1956-1972||Various hospitals|
|VPRS 18921||Mount Royal Region Council for the Aged, Meeting Minutes||1969-1972||Various hospitals|
|VPRS 18922||Geriatric Community Care Service Meeting Minutes and Papers||1967-1981||Various hospitals|
|VPRS 18923||Clinical Strategic and Business Plans||1991-1997||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18924||Aged Care, Meeting Minutes and Papers||1988-2000||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18925||Aged Care Division Working Group, Minutes and Papers||1993-1994||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18926||Patient Care Committee Minutes||1995-1995||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18927||Clinical Risk Management Committee Meetings, Agendas and Minutes||2000-2001||Melbourne Extended Care and Rehabilitation Service|
|VPRS 18928||Nursing Aide Examination Papers||1973-1991||Various hospitals|
|VPRS 18933||Patient Registers and Case Records||1888-1935||Various hospitals|
|VPRS 18934||Building Sub-Committee and Site Redevelopment, Minutes and Reports||1944-1998||Various hospitals|
|VPRS 18929||Register of Life Governors||1915-1974||Various hospitals|
|VPRS 18930||Overseas Study and Conference Reports||1957-1990||Various hospitals|
|VPRS 18931||Policy and Procedure Manuals||1948-2000||Various hospitals|
|VPRS 19087||Operating, Functional and Clinical Reports and Reviews||1978-1997||Various hospitals|
|VPRS 18932||Media Releases||1988-1988||Various hospitals|
|VPRS 18935||Committee of Management Minutes||1950-1963||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 19088||Minutes, Reports and Papers||1948-1963||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 18936||Annual Reports||1953-1963||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 18937||Nursing Graduate Record Cards||1950-1960||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 18938||Examination Papers||1954-1962||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 18939||Curriculum Matters||1950-1960||The Royal Melbourne Hospital and Associated Hospitals School of Nursing|
|VPRS 12477||Medical Ward Books, Case Notes||1879-1904||The Royal Melbourne Hospital|
|VPRS 18967||Secretary's and Manager's Subject Correspondence Files||1915-1984||The Royal Melbourne Hospital|
|VPRS 18881||Policy and Procedure Manuals||1963-1993||Royal Park Psychiatric Hospital|
|VPRS 18887||Annual Reports||1989-1991||Royal Park Psychiatric Hospital|
|VPRS 18941||Board of Management, Minutes and Papers||1995-1999||North Western Health Care Network|
|VPRS 18968||Annual Reports||1995-2000||North Western Health Care Network|
|VPRS 18943||Audit Compliance Committee Minutes||1996-2000||North Western Health Care Network|
|VPRS 18980||By-Laws||1989-1997||North Western Health Care Network|
|VPRS 18969||Corporate Strategic Planning and Plans||1995-1998||North Western Health Care Network|
|VPRS 18970||Response to Duckett Review on Reorganisation of Governing Structures||2000-2000||North Western Health Care Network|
|VPRS 18971||Register of Documents Signed Under Seal||1996-1998||North Western Health Care Network|
|VPRS 18979||Quality Committees, Minutes and Papers||1996-2000||North Western Health Care Network|
|VPRS 18974||Clinical Directors' Council Meeting Minutes||1996-1997||North Western Health Care Network|
|VPRS 18975||Clinical Consultative Committee Minutes||1996-1997||North Western Health Care Network|
|VPRS 18976||Research and Ethics Committee Minutes and Papers||1996-1998||North Western Health Care Network|
|VPRS 18977||Network Operations Group, Minutes and Papers||1996-1996||North Western Health Care Network|
|VPRS 18978||Health Professionals Advisory Committee Minutes and Papers||1997-1998||North Western Health Care Network|
National Gallery of Victoria correspondence of former Chairman of NGV Trustees (Leonard Cox)
New to our collection are various correspondence, letters and notes created by Dr. Leonard Cox, former Chairman of the Trustees of the National Gallery of Victoria (NGV). The series includes various records Cox created in his role as Chairman, as well as member of the Council of Trustees, Trustee representative to the Cultural Centre Building Committee, Felton Bequests’ Committee member and Oriental Arts Curator/Consultant. The records were found amongst Cox’s estate donated to the NGV archives by his family prior to transfer and date from 1943 to 1976.
Particularly interesting is the report below by the Director of the NGV and architect to the building committee providing a summary of investigations made in Europe and America during 1960. the pair traveled to various galleries around the world over a period of three months including the Uffizzi Museum in Florence, Guggenheim in New York and Royal Festival Hall in London, among many others. They reported that:
"On the eve of our return to Australia, we believe that we are now better equipped to assist or advise you through the next stage of the design of your building, and we hope that this report presents some indication of the sources of our confidence."
The report goes on to provide detail and photographs of each gallery and museum visited providing a fascinating resource into gallery design of the time.
Smythesdale Cemetery Trust records
The Smythesdale Cemetery Trust was established in 1860 and manages the Smythesdale Cemetery. The cemetery was established around 1859 and is located at 1920 Glenelg Highway, Scarsdale. Records include cemetery plans that show the locations of graves for each section of the cemetery including burial plots reserved for the Church of England, Presbyterian Church, Roman Catholic Church and the Wesleyan Methodist Church.
|VPRS 19139||Certificates of Rights of Burial||1955-2005|
|VPRS 19140||Cemetery Plans||Circa 1950-present|
|VPRS 19141||Minute Book||1936-2004|
|VPRS 19142||Receipt Books||1933-1999|
Items from VPRS 19140/C1 Cemetery Plans, VPRS 19141/C1 Receipt Books and VPRS 19142/C1 will also be digitised and made available for viewing on the PROV catalogue in the near future so stay tuned for that!
Borough of Wonthaggi records
The Borough of Wonthaggi was created in January 1911 under the Wonthaggi Borough Act 1910 and abolished in 1994, absorbed into the newly created Bass Coast Shire. Property and rate records from 1911 to 1994 have been added to our collection and are available to order and view in the reading room.
|VPRS 11214||Rate Books||1973-1979|
|VPRS 18454||Register of Land and Improvements||1952-1975|
|VPRS 18455||Building Permit Registers||1947-1993|
|VPRS 18456||Register of Contracts||1914-1996|
|VPRS 18475||Rate Cards||1973-1985|
|VPRS 18476||Valuation Cards||1969-1985|
|VPRS 18477||Country Roads Board Contract Register||1925-1964|
Hansard (Legislative Assembly and Legislative Council)
Also new to our collection are volumes of parliamentary debates, known as Hansard, of the Legislative Assembly and Legislative Council. The volumes span the 57th Parliament of Victoria from 2010 to 2014. You can access the Legislative Assembly records here and Legislative Council records here.
Moreland Council Voter Rolls
Probate records 2019-2020
Probate records contain documents received or created by the Supreme Court certifying the deceased’s will’s validity and confirming the appointment of an Executor to administer the estate. Letters of Administration is the Court's approval to administer the estate of a person who dies without a will. In most instances Letters of Administration will be granted to the next of kin of the deceased e.g. a spouse, domestic partner or a child of the deceased.
Probate records from 2020, and 2019 records finalised in 2020, have now been added to our collection. These are available for copy requests or to order for viewing in our North Melbourne reading room.
You can search the collection on our wills and probates topic page.
Aboriginal and Torres Strait Islander Peoples should be aware the collection and website may contain images, voices and names of deceased persons.
Material in the Public Record Office Victoria archival collection contains words and descriptions that reflect attitudes and government policies at different times which may be insensitive and upsetting.
PROV provides advice to researchers wishing to access, publish or re-use records about Aboriginal Peoples.